Finance & Operations Action Items for 10/02/23 Meeting

  • Monday, October 2, 2023

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with cARTie to provide a six enrichment days to introduce art museum enrichment activities for Worthington Hooker students in grades K-2, from October 11, 2023 to June 15, 2024, in an amount not to exceed $2,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0038
      Presenter: Ms. Margaret Mary Gethings
      Document Link: cARTieWHSchool
    2. Agreement with Elm Shakespeare, Co to provide an after-school Shakespeare theater program for students in grades 4-8 at Mauro-Sheridan School, from October 9, 2023 to June 30, 2024, in an amount not to exceed $4,000.00.
      Funding Source: Interdistrict Magnet Program Acct. #270-433-56697-0019
      Presenter: Ms. Sandra Kalisewski
      Document Link: ShakespeareMS
    3. Agreement with Schlechty Center to provide Bishop Woods leaders with technical assistance and consultation on utilizing The Schlechty Center framework and toolkits to develop professional learning sessions, from October 10, 2023 to June 24, 2024, in an amount not to exceed $10,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0043
      Presenter: Ms. Florence Crisci
      Document Link: SchlechtyCtr
    4. Agreement with The Consultation Center to provide screening, triage, referral and mental health services to students attending New Haven Adult Education, from October 12, 2023 to June 30. 2024, in an amount not to exceed $10,000.00.
      Funding Source: State Adult Education Program Acct. #2503-5014-56694-0053
      Presenter: Ms. Michele Bonora
      Document Link: ConsultationCtr
    5. Agreement with Laura Goldblum, LCSW, to provide supervision of 4 master’s level Social Work Interns at Worthington Hooker School, from September 12, 2023 to June 15, 2024, in an amount not to exceed $18,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0038
      Presenter: Ms. Margaret Mary Gethings
      Document Link: GoldlumWHS
    6. Agreement with CT Yankee Council of Boy Scouts of America, to provide Scouting skills and hands-on STEM based experiments including a focus on engineering, forensics, chemistry and robotics, and a full day fishing excursion for students at Truman School, from October 16, 2023 to June 30, 2024, in an amount not to exceed $5,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0029
      Presenter: Ms. Aurea Evelyn Jaca
      Document Link: BSATruman
    7. Agreement with Scenarios Learning, LLC dba Vector Solutions to provide vector training, and the wellness library collections 1-3 and includes annual subscription, from July 1, 2023 to June 30, 2024, in an amount not to exceed $16,836.82.
      Funding Source: Title IVA 2023 Acct. #2511-6291-56697-0000
      Presenter: Dr. Michelle Baker
      Document Link: Scenario
    8. Purchase Order with Learning A-Z to renew school subscriptions for Learning A-Z licenses, from September 13, 2023 to June 30, 2024, in an amount not to exceed $17,780.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-49000-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: LearningAZ

     

    B. ABSTRACTS:

    1. Title III English Language Acquisition Grant in the amount of $532,050.00 for July 1, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Mr. Pedro Mendia
      Document Link: TitleIII
    2. Title III Immigrant Grant in the amount of $13,750.00 for September 1, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Mr. Pedro Mendia
      Document Link: TitleIII_Immigrant
    3. State Bilingual Education, in the amount of $365,835.00 for July 1, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Mr. Pedro Mendia
      Document Link: StateBilingual
    4. Alliance District Grant in the amount of $22,531.420.00 for July 1, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Typhanie Jackson
      Document Link: Alliance2324
    5. Priority School District Grant in the amount of $4,412,124.00 for July 1, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Typhanie Jackson
      Document Link: Priority2324
    6. School Readiness Infant and Toddler Expansion Grant, in the amount of $796,500.00 for July 1, 2023 to June 30, 2024.
      Funding Source: State of Connecticut Office of Early Childhood
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: InfantToddlerExpansion
    7. School Readiness – Priority COLA Grant, in the amount of $557,966.00 for July 1, 2023 to June 30, 2024.
      Funding Source: State of Connecticut Office of Early Childhood
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: SchoolReadinessCOLA
    8. School Readiness – Priority Enrollment Grant in the amount of $807,360.00 for July 1, 2023 to June 30, 2024.
      Funding Source: State of Connecticut Office of Early Childhood
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: SchoolReadinessEnroll
    9. School Readiness- Priority Administrative Funds Enhancement Grant, in the amount of $120,423.00.
      Funding Source: State of Connecticut Office of Early Childhood
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: SchoolReadinessEnhance

     

    C. AGREEMENTS:

    1. Non-Financial Agreement with Greenskies Clean Energy to finance, design, install, commission and maintain solar parking carport canopies over parking spaces at Hill Central School and Beecher School. The solar canopies are projected to generate enough electricity to power 20% of Hill Central’s electricity consumption and 33% of Beecher’s electricity consumption. With the conservative assumption that the historic rate of electricity bill increases continue at 3% annually, the solar canopies are forecast to save ~$275,000 over the term of the power purchase agreement from August 15, 2023 to August 15, 2043.
      Presenter: Mr. Thomas Lamb/ Mr. Steven Winter
      Document Link: GreenSkies23-43
    2. Agreement with Common Ground to create an outdoor learning space at Celentano School, and provide an embedded naturalist one day per week to support use of the space, from October 11, 2023 to June 30,2024, in an amount not to exceed $20,170.00.
      Funding Source:  ARP ESSER III Carryover Program  Acct. #2553-6299-56694-0048 
      Presenter: Ms. Yolanda Jones-Generette
      Document Link: ComGrndCelentano
    3. Agreement with United Way of Greater New Haven, to provide a full-time School Readiness Liaison, responsible for the coordination, program evaluation and administration of the School Readiness Grant, and serves as liaison between the School Readiness Council and the CT Office of Early Childhood, from October 11, 2023 to June 30, 2024, in an amount not to exceed $80,000.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442 
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: UWReadiness
    4. Agreement with Higher Heights Youth Empowerment Program, Inc., to provide a college preparatory program for Hillhouse High School seniors, from October 12, 2023 to June 7, 2024, in an amount not to exceed $33,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0062
      Presenter: Ms. Peggy Moore
      Document Link: JusticeEdHillhouse
    5. Agreement with Magalis Martinez, to facilitate the redesign of the Digital Media Arts and Technology department at ESUMS, including consultation on curriculum for 2 DMAT courses, producing a curriculum map and learning framework for DMAT as well as rubrics for DMAT courses, from October 11, 2023 to June 30, 2024, in an amount not to exceed $40,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0017
      Presenter: Ms. Medria Blue-Ellis
      Document Link: M. Martinez
    6. Agreement with Public Good, LLC to develop, design and produce all creative content for the 2023 Head Start Recruitment Campaign, from July 25, 2023 to June 30, 2024 in an amount not to exceed $47,575.00.
      Funding Source: Head Start Program Acct. #2532-5279-56694-0443
      Presenter: Ms. Mary Derwin
      Document Link: PublicGoodHS

     

    D. PURCHASE ORDERS:

    1. Purchase Order with Lexia Learning to provide Lexia Core5 Reading/Power Up Literacy Student Subscription to develop phonological awareness, phonics, oral language, reading, spelling and writing skills from September 1, 2023 to June 30, 2024 in an amount not to exceed $66,000.00.
      Funding Source: IDEA Program Acct. #2504-5034-56903-0490
      Presenter: Ms Typhanie Jackson
      Document Link: Lexia23-24
    2. Purchase Order with under State Contract #18PSX0319 Sports Construction of CT LLC to repair the damaged areas on the track at the Floyd Little Athletics Center, from October 2, 2023 to December 30, 2023, in an amount not to exceed $98,903.32.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: FLACTrack

     

    E. CONTRACTS:

    1. Award of Contract 21890 with Tucker Mechanical to replace the Beecher School Air Cooled Chiller Unit from October 2, 2023 to June 30, 2024, in an amount not to exceed $670,456.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-636399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: BeecherChiller