Finance & Operations Action Items for 02/05/24 Meeting

  • Monday, February 5, 2024

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Len Cabral, to provide two sessions on African Oral Storytelling during Read Across America Day for students at Ross Woodward School, from March 1, 2024 to March 1, 2024, in an amount not to exceed $1,300.00.
      Funding Source: Title I Program Acct. #2531-0010-56694-0010
      Presenter: Mr. Robert Davis
      Document Link: LenCabral
    2. Agreement with Common Ground to create an outdoor learning space and support at Ross Woodward School, from February 13, 2024 to June 30, 2024, in an amount not to exceed $13,000.00.
      Funding Source: Interdistrict Magnet Program Acct. #270-433-10-56697
      Presenter: Mr. Robert Davis
      Document Link: ComGrndWoodward
    3. Agreement with Narrative 4, Inc., to provide facilitator training, Schoolwide Story Exchange program and student summit, for students at HSC, from February 13, 2024 to June 30, 2024, in an amount not to exceed $19,940.00.
      Funding Source: School Improvement Grant (SIG) – HSC Program Acct. #2531-6393-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: Narrative4
    4. Amendment #1 to Agreement #95256778 with The Green Peacock Corporation, to change the funding account number from Title I Program, account #2531-5256-56694-0444 to Title I Program, account # 2531-5257-56694-0020, with no change in total funding amount of $7,200.00.
      Funding Source: Title I Program Acct. #2531-5257-56694-0020
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: GreenAmend
    5. Agreement with William Alan Brown, d/b/a Learning to Thrive, LLC, to provide professional development training on social-emotional learning and well-being for staff at Foote School under the Title IIA Non-Public Program, from February 13, 2024 to June 1, 2024, in an amount not to exceed $6,378.44.
      Funding Source: Title IIA Non-Public Program Acct. #2511-5678-56905-NP11
      Presenter: Ms. Viviana Camacho 
      Document Link: Learning
    6. Amendment #1 to Agreement #96399759 with Mystic Aquarium to change the funding source and account # from ARP ESSER III Carryover, acct. #2553-6399-56697-0019 to Interdistrict Magnet Program, acct. #270-433-19-56697, with no change in total funding amount of $7,500.00.
      Funding Source: Interdistrict Magnet Program Acct. #270-433-19-56697
      Presenter: Ms. Sandy Kaliszewski
      Document Link: MysticAmend1
    7. Purchase Order under State Contract 20PSX0088 with Dalene Flooring for additional floor prep at Hillhouse high school treads and rubber tile, from February 5, 2024 to June 30, 2024, in an amount not to exceed $4,264.12.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: HHouseFloorPrep
    8. Purchase Order under State Contract 19PSX0002 with New England Pump and Valve Co. to repair pump to boiler at Cross High School from February 5, 2024 to June 30, 2024, in an amount not to exceed $4,429.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: NEPV_Cross
    9. Purchase Order under State Contract 19PSX0002 with New England Pump and Valve Co. to repair pump to boiler at ESUMS High School from February 5, 2024 to June 30, 2024, in an amount not to exceed $5,570.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: NEPV_ESUMS
    10. Purchase Order under State Contract 19PSX0002 with New England Pump and Valve Co. to rebuild heating loop motor/pump to boiler at Lincoln Bassett High School from February 5, 2024 to June 30, 2024, in an amount not to exceed $16,252.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: NEPV_LBassett
    11. Purchase Order under State Contract 18PSX0319 with Sports Construction of CT to install aluminum benches from February 5, 2024 to June 30, 2024, in an amount not to exceed $9,912.00.
      Funding Source: Wexler Grant Program Acct. #2547-6456-54411
      Presenter: Mr. Frank Fanelli
      Document Link: BenchWexler

     

    B. ABSTRACT:

    1. Carl D. Perkins Continuous Improvement Plan Grant in the amount of $568,667.00 to support continued support for CTE Programs – Technology Education, Family & Consumer Sciences, Business/Finance, Medical Careers, Marketing Education, Agriculture/Aquaculture Sciences, from January 1, 2024 to September 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Dr. Paul Whyte
      Document Link: Perkins24

     

    C. AGREEMENTS:

    1. Amendment #1 to Agreement #96326707 with Clifford W. Beers Guidance Clinic, Inc., to change the Head Start funding source from Head Start Carryover Program, acct. #2532-6326-56694-0443 to Head Start Basic Program, acct. #2532-5279-56694-0443 with no change in funding amount of $180,722.00.
      Funding Source: Head Start Basic Program Acct. #2532-5279-56694-0443
      Presenter: Ms. Mary Derwin
      Document Link: BeersHSAmend
    2. Amendment #1 to Agreement #95713131 with State Education Resource Center, (SERC), to expand the Scope of Service to include 5 additional professional development sessions for teachers with multilingual learners, and to increase funding of $30,800.00 by $7,000.00 to $37,800.00, and to fund increase from Title III Program.
      Funding Source:
      Title III Carryover Program Acct. #2518-5713-56694-0412 ($30,800.00)
      Title III Program Acct. #2518-5679-56694-0412 ($ 7,000.00)
      Presenter: Ms. Rosalyn Diaz Ortiz
      Document Link: SERC_Amend
    3. Amendment #1 to Agreement #96399733 with Connecticut RISE Network, Inc., to clarify the hourly rate for all coaching and professional learning services, and time for RISE staff preparation, planning and debrief, at the rate of $188.57 per hour for a maximum of 175 hours, with no change in total funding amount of $33,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-50136-0103
      Presenter: Dr. Paul Whyte
      Document Link: RISEAmend
    4. Agreement with District Arts and Education, (DAE), to provide a computer science program on Web Design and Coding, for up to 50 high school students, from March 5, 2024 to May 30, 2024, in an amount not to exceed $105,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0410
      Presenter: Ms. Keisha Redd Hannans/Ms. Dina Natalino
      Document Link: DAESpring
    5. Agreement with Southern Connecticut State University to provide Certified Nurse Assistant, (CNA), training to 40 high school students, from March 2, 2024 to May 31, 2024, in an amount not to exceed $64,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0116
      Presenter: Ms. Dina Natalino
      Document Link: SCSU_CNA
    6. Agreement with President and Fellows of Harvard College, to provide virtual coaching support to staff teams enrolled in the Data Wise Leadership Institute, from February 13, 2024 to June 30, 2024, in an amount not to exceed $1,248,750.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0105
      Presenter: Ms. Keisha Redd Hannans
      Document Link: DataWise
    7. Agreement with Boys Scouts of America, CT Yankee Council, to provide outdoor and hands on programming for 100 students, from February 12, 2024 to June 30, 2024, in an amount not to exceed $50,000.00.
      Funding Source: Extended School Hours Program Acct. #2579-5326-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BSA24
    8. Amendment #1 to Agreement # 96399805 with Boys and Girls Club of Greater New Haven, to change funding account # for Spring Fun Club from Title I Program, account # 2531-5256-56694-0444 to Title I Program, account #2531-5257-56694-0444; to increase participation for Spring Fun Club from 43 students to 100 students; to expand the Scope of Service to include extended school hours programming during half days and vacation day programming; to include administrative cost for Spring Fun Club half and full day programming in the amount of $3,105.00; and to increase total funding of original Agreement from $130,240.00 by $23,805.00 to $154,045.00.
      Funding Sources:
      ARP ESSER Ill C/O- 2553-6399-56694-0444 {Brenann Rogers: $44,640.00)
      ARP ESSER Ill C/O- 2553-6399-56694-0444 (Bishop Woods: $69,600.00)
      Title 1 Program Acct. #2531-5257-56694-0444 (Spring Fun Club: $16,000.00)
      Extended School Hours Program Acct. #2579-5326-56694-0444 (Spring Fun Club: $11,400.00)
      Extended School Hours Program Acct. #2579-5326-56694-0444 (Half Day $3,000.00)
      Extended School Hours Program Acct. #2579-5326-56694-0444 (Vacation Day $6,300.00)
      Extended School Hours Program Acct. #2579-5326-56694-0444 (Admin Fees $3,105.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BoyGirlClubAmend
    9. Amendment #2 to Agreement #96399768 with Little Scientists to change the funding account number for programming at Lincoln Bassett from Title I Program, acct. #2531-5256-56694-0444 to Title I Program, acct. #2531-5257-56694-0020; to change funding account number for East Rock from Title I Program, acct. #2531-5256-56694-0444 to Title I Program, acct. #2531-5257-56694-0046, and to change funding account number for John Martinez from Title I Program, acct. #2531-5256-56694-0444 to Title I Program, acct. #2531-5257-56694-0008, with no change in total funding amount of $55,350.00.
      Funding Sources:
      ARP ESSER III C/O- 2553-6399-56694-0444 (Hill Central: $12,150.00)
      ARP ESSER III C/O- 2553-6399-56694-0444 (Nathan Hale- $9,000.00)
      ARP ESSER III C/O- 2553-6399-56694-0444 (Jepson- $3,150.00)
      Title 1- 2531-5257-56694-0020 (Lincoln Bassett: $11,025.00)
      Title 1- 2531-5257-56694-0046 (East Rock- $10,575.00)
      Title 1- 2531-5257-56694-0008 (John Martinez- $9,450.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ScientistAmend2
    10. Amendment #2 to Agreement #96399775 with SPORT Academy Est 2013 Inc., to change the Title I account number for Fair Haven from 2531-5256-56694-0444 to Title I Program, acct. #2531-5257-56694-0016, with no change in total funding amount of the Agreement of $70,360.00.
      Funding Sources:
      ARP ESSER II C/O: 2553-6399-56694-0444 (Roberto Clemente- $24,000.00)
      ARP ESSER II C/O: 2553-6399-56694-0444 (Brennan Rogers- $7,040.00)
      ARP ESSER II C/O: 2553-6399-56694-0444 (Wexler Grant- $7,040.00)
      Title 1 Saturday Academy: 2531-5208-56694-0444 (Wexler, Clemente, Fair Haven- $21,000)
      Title 1: 2531-5257-56694-0016 (Fair Haven- $11,280.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: SPORTAmend
    11. Amendment #2 to Agreement #96399771 with Eli Whitney Museum, to change the East Rock School funding account number from Title I Program, acct. #2531-5256-56694-0444 to Title I Program, acct. #2531-5257-56694-0046, with no change in total funding amount of $86,940.00.
      Funding Sources:
      ARP ESSER Ill C/O Program Acct. #2553-6399-56694-0444 (Barnard -$15,180
      ARP ESSER Ill C/O Program Acct. #2553-6399-56694-0444 (Celentano -$23,805.00)
      ARP ESSER Ill C/O Program Acct. #2553-6399-56694-0444 (Wexler Grant -$18,630.00)
      ARP ESSER Ill C/O Program Acct. #2553-6399-56694-0444 (Roberto Clemente-$13,110.00)
      Title 1 Program Acct. #2531-5257-56694-0046 (East Rock- $16,215.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: WhitneyAmend
    12. Amendment #3 to Agreement #95384038 with Auntie Rose Child Care and Development Center to convert unenrolled spaces into 4 Infant/Toddler spaces, and to increase funding of $426,458.00 by $22,500.00 to $448,958.00.
      Funding Source: School Readiness – Priority Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: AuntieRose3
    13. Amendment #3 to Agreement #9538406 with The Little Schoolhouse, to convert unenrolled spaces into 4 Infant/Toddler spaces, and to increase funding of $204,912.00 by $22,500.00 to $227,412.00.
      Funding Source: School Readiness – Priority Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: Schoolhouse3
    14. Agreement with CT Custom Aquatics to provide start up and operational costs associated with Conte Pool from February 5, 2024 to June 30, 2024, in an amount not exceed $70,550.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: CTCustom_Conte

     

    D. CONTRACTS

    1. Award of Contract 21908 to JLY Construction Managers for the remodel of the southwest entry of Edgewood School the area to be remodeled consists of the nurses’ suite entrance on the lower level including an accessible ramp and landing from the exterior door from February 5, 2024 to June 30, 2024, in an amount not to exceed $87,390.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: JLYEdgewood
    2. Award of Contract 21905 to Milestone Construction Services for the renovation of a portion of Hillhouse High School and Wilbur Cross High School for the manufacturing program from February 5, 2024 to June 30, 2025, in an amount not to exceed $2,059,056.00.
      Funding Source:
      ARP ESSER Carryover III Acct. #2553-6399-56697-0474 ($1,359,056.00)
      Manufacturing Pathway Grant Acct. #2560-6440-56694-0102 ($700,000.00)
      Presenter: Mr. Frank Fanelli
      Document Link: Manufacturing

     

    E. PURCHASE ORDERS:

    1. Purchase Order under State Contract 18PSX0202 with Total Communications, LLC to provide upgrade to flex software of the phone system from July 1, 2023 to June 30, 2024, in an amount not to exceed $250,000.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-54409-0105
      Presenter: Ms. Gilda Herrera
      Document Link: TC_Flex
    2. Purchase Order under CREC with Facilities Management Express, LLC to provide a Work Order management system for Facilities related work orders from March 1, 2024 to June 30, 2024 in an amount not to exceed $44,288.99.
      Funding Source: 2023-2024 Operating Budget Acct. #190-47000-56694
      Presenter: Mr. Thomas Lamb
      Document Link: FMX24
    3. Purchase Order under State Contract 18PSX0319 with Sports Construction of CT to resurface basketball court and install new base from February 5, 2024 to June 30, 2024, in an amount not to exceed $80,948.27.
      Funding Source: Wexler Grant Program Acct. #2547-6456-54411
      Presenter: Mr. Frank Fanelli
      Document Link: BasketballWexler
    4. Purchase Order under State Contract with Obrien & Sons to provide design and resurface the playground at Wexler School, from February 5, 2024 to June 30, 2024, in an amount not to exceed $172,492.00.
      Funding Source: Wexler Grant Program Acct. #2547-6456-54411
      Presenter: Mr. Frank Fanelli
      Document Link: PlaygroundWexler

     

    F. RESOLUTION:

    1. Order of the New Haven Board of Education approving the conveyance of such interest in title as the New Haven Board of Education may have to those properties known as Strong School 69 Grand Ave and an unnumbered parcel on Perkins St known as assessor’s parcel no. 160-0761-02101, New Haven, CT to the City of New Haven.
      Presenter: Atty. Michael Pinto/Atty. Elia Alexiades
      Document Link: StrongSchoolParcel