Finance & Operations Action Items for 01/02/24 Meeting

  • Tuesday January 2, 2024

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Sean Allen, Sr., to provide a social-emotional support program for students at Celentano School, from January 3, 2024 to June 5, 2024, in an amount not to exceed $8,500.00.
      Funding Source: Title I Program Acct. #2531-5265-56694-0048
      Presenter: Ms. Yolanda Jones-Generette
      Document Link: SeanAllen
    2. Agreement with Connecticut State Community College – Gateway, to provide Introduction to Criminal Justice course for up to 20 HSC students, from February 2, 2024 to May 13, 2024, in an amount not to exceed $16,272.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: Gateway_HSC
    3. Agreement with Hearst Communications, Inc., to provide a three-month marketing campaign to support Interdistrict recruitment for HSC, from January 9, 2024 to March 30, 2024, in an amount not to exceed $7,000.00.
      Funding Source: Interdistrict Magnet Program Acct. #270-433-66-56697
      Presenter: Ms. Cari Strand
      Document Link: Hearst_HSC
    4. Agreement with Faythe Johnson, to provide support to a speech-pathologist, under the supervision of a certified Speech-Language Pathologist, SLP, by implementing service plans, providing treatment, documentation, data collection and reporting, from January 10, 2024 to June 30, 20224, in an amount not to exceed $5,508.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-490-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Johnson
    5. Memorandum of Understanding with Yale New Haven Hospital, to provide the New Haven Public School District with a grant in the amount of $16,653.00 to fund internships for 14 high school students enrolled in the School to Career Program for Spring 2024 Semester, from February 1, 2024 to April 4, 2024.
      Presenter: Ms. Dina Natalino
      Document Link: YaleCareer
    6. Memorandum of Understanding with Yale New Haven Hospital to provide the New Haven Public School District with a grant, in the amount of $4,760.00 for students participating in the Virtual Career Awareness Program, from February 20, 2024 to March 28, 2024.
      Presenter: Ms. Dina Natalino
      Document Link: YaleVirtual
    7. Agreement with SmartPass, Inc. to provide Hillhouse High School with Hall Pass Pro Plan program which provide digital Hall Passes from January 8, 2024 to June 30, 2024, in an amount not to exceed $4,092.00.
      Funding Source: Title I SIG Carryover III Acct. #2531-6426-54413-0062
      Presenter: Ms. Peggy Moore/Ms. Kristina DeNegre
      Document Link: HHouseSmartPass
    8. Agreement with TetherEd to provide website hosting with continuous support of the Virtual School Explorer platform that enables families to know schools from home with application feedback and integrated social media and marketing capabilities for the Choice and Enrollment office from December 1, 2023 to March 1, 2024 in an amount not to exceed $15,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-40700-56694
      Presenter: Mr. Marquelle Middleton
      Document Link: TetherEd
    9. Purchase Order under State Contract 20PSX0088 with Dalene Flooring to cover after hour costs and additional tread at Hillhouse High School, in an amount of $4,608.73.
      Funding Source: 2023-2024 Capital Projects Acct.#3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: DaleneHHillhouse

     

    B. ABSTRACTS:

    1. Yale New Haven Hospital Career Awareness Program Grant, in the amount of $4,760.00 for January 9, 2024 to April 30, 2024 to provide a virtual career awareness program for high school students.
      Funding Source: Yale New Haven Hospital
      Presenter: Ms. Dina Natalino
      Document Link: Yale_Career
    2. Yale New Haven Hospital School to Career Program Grant, in the amount of $16,659.00 for January 9, 2024 to June 30, 2024 to provide in-person, paid internships to 14 high school students.
      Funding Source: Yale New Haven Hospital
      Presenter: Ms. Dina Natalino
      Document Link: Yale_Intern
    3. FAFSA Challenge Grant in the amount of $21,605.00 for December 11, 2023 to June 30, 2024, to support improvement of FAFSA completion rates for James Hillhouse, Wilbur Cross, New Haven Academy, Metropolitan Business Academy and COOP high schools.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Dina Natalino
      Document Link: FAFSA2024
    4. Title IVA – Student Support and Academic Enrichment Grant 2024, in the amount of $837,564.00 of which $787,647.96 is designated for public schools and $49,916.04 is designated for non-public schools.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Jessica Haxhi
      Document Link: TitleIV2024
    5. CT-AUMH Integrated Care Pilot Project in the amount of $24,000.00 per year for two years, to support a stipend for a Family Educator in the Fair Haven School Family Resource Center for January 1, 2024 to December 30, 2024.
      Funding Source: Connecticut Department of Social Services and Connecticut Association for Infant Mental Health
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: CT-AIMH

     

    C. AGREEMENTS:

    1. Agreement with Trifecta Ecosystems, Inc., to plan, build and install an additional garden and outdoor education/community area at HSC, from January 9, 2024 to June 30, 2024, in an amount not to exceed $75,000.00.
      Funding Source: SIG – HSC Program Acct. #2531-6393-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: Trifecta_HSC
    2. Agreement with Great School Partnership, Inc., to provide professional development to faculty at HSC to support continued implementation of a project-based learning curriculum in a mastery-based grading system, from January 9, 2024 to June 30, 2024, in an amount not to exceed $52,000.00.
      Funding Source: School Improvement Grant HSC Acct. #2531-6399-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: GSp_HSC2
    3. Agreement with Leadership, Education and Athletics in Partnership, Inc., (LEAP), to provide an after school literacy based enrichment program for up to 245 students, grades 1st through 8, in Title I Schools, from February 1, 2024 to June 9, 2024, in an amount not to exceed $50,000.00.
      Funding Source: Title I Program Acct. #2531-5265-56905-0000
      Presenter: Ms. Viviana Camacho
      Document Link: LEAP2024
    4. Agreement with Achievement First, to provide special education services for New Haven Public School students attend the Amistad Academy Charter School and Elm City Charter School, from August 28, 2023 to June 30, 2024, in an amount not to exceed $497,414.00.
      Funding Source: 2020-2024 Operating Budget Acct. #190-494-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Achievement
    5. Amendment #1 to Agreement #91361165 with Cheshire Fitness Zone, to increase funding of $141,960.000 by $141,960.00 to $283,920.00 and to increase Scope of Service to provide increased staffing for speech-language remediation and evaluation throughout the district.
      Funding Source: 2023-2024 Operating Budget Acct. #190-490-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: FitnessAmend
    6. Amendment #1 to Agreement #91362371 with RelayHub, LLC, to change the start date of the Agreement from August 28, 2023 to July 1, 2023, with no change in funding amount of $97,200.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-490-00-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: RelayAmend
    7. Memorandum of Understanding by and between the Connecticut Association for Infant Mental Health and the New Haven Board of Education, to participate in an Integrated Care Pilot Project at the Fair Haven School Family Resource Center, and to provide grant funding in the amount of $24,000.00 to support a stipend for a Family Resource Center Educator, from January 1, 2024 to December 30, 2025.
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: FRC_MOU
    8. Amendment #1 to Agreement #96399777 with ARTE, Inc., to expand the Scope of Service to include after school programming at Jepson and Clinton Avenue schools; to provide after school programming for McKinney-Vento families at the Atwater Senior Center; and, to provide Saturday Academy and College Readiness programming for McKinney-Vento homeless students at the Atwater Senior Center; and, to increase funding of 85,050.00 by $43,130.00 to$128,180.00.
      Funding Sources:
      ARP ESSER III C/O- 2553-6399-56694-0444 ($28,350.00- FAME)
      ARP ESSER III C/O- 2553-6399-56694-0444 ($18,900.00- John C. Daniel)
      ARP ESSER III C/O- 2553-6399-56694-0444 ($18,900.00- Truman)
      ARP ESSER III C/O- 2553-6399-56694-0444 ($18,900.00- Troup)
      ARP ESSER III C/O- 2553-6399-56694-0444 ($6,650.00- Clinton Ave)
      ARP ESSER III C/O- 2553-6399-56694-0444 ($16,450.00- Jepson)
      ARP ESSER II Homeless Children and Youth- 2555-6452-56697-0111 ($20,000)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ARTEAmend
    9. Amendment #2 to Agreement #95384038 with Auntie Rose Child Care, to convert unenrolled slots converted into 9 infant/toddler slots, and to increase funding of $365,708.00 by $60,750.00 to $426,458.00.
      Funding Source: School Readiness Priority Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: AuntieRoseAmend2
    10. Amendment #3 to Agreement #95384040 with Calvin Hill Day Care Center to increase the number of slots from 11 by 1 to 12, and to increase funding of $72,400.00 by $3,600.00 to $76,000.00.
      Funding Source: School Readiness Priority Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: CHillAmend3
    11. Amendment #2 to Agreement #95384032 with First Step Child Care, to increase the number of slots by 2, and to increase funding of $237,216.00 by $8,924.00 to $246,140.00.
      Funding Source: School Readiness Priority Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: FirstStepAmend2
    12. Amendment #2 to Agreement #95384024 with Friends Center, to increase the number of slots from 60 by 1 to 61 slots, and to increase funding of $593,040.00 by $4,462.00 to $597,502.00.
      Funding Source: School Readiness Priority Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: FriendsAmend2
    13. Amendment #2 to Agreement with Gateway Community College, to convert six open full day Pre-K slots to four infant toddler slots, and to increase funding of $295,720.00 by $27,000 .00 to $322.720.00.
      Funding Source: School Readiness Priority Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: GatewayAmend2
    14. Amendment #2 to Agreement with The Little School House, to convert four unfilled Pre-K slots to four infant/toddler slots, and to increase funding of $177,912.00 by $27,000.00 to $204,912.00.
      Funding Source: School Readiness Priority Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: SchoolhouseAmend2
    15. Amendment #2 to Agreement #95384025 with Montessori School on Edgewood, to reduce the number of slots by 4, and to decrease funding of $306,404.00 by $17,848.00 to $288,556.00.
      Funding Source: School Readiness Priority Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: MontessoriAmend2
    16. Amendment #2 to Agreement with Westville Community Nursery School, to convert 2-part day slots to 1 school day slot, and to decrease funding of $69,720.00 by $3,000.00 to $66,720.00.
      Funding Source: School Readiness Priority Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: WestvilleAmend2
    17. Agreement with Winston Strategic Partners, LLC to provide marketing for the schools which includes cable tv, radio and digital advertising which is inclusive of all types of media, from December 26, 2023 to March 1, 2024 in an amount not to exceed $60,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-40700-56694
      Presenter: Mr. Marquelle Middleton
      Document Link: Winston
    18. Amendment #1 under Agreement 2023-CON-0379 with Shipman & Goodwin to increase funding amount from $35,000.00 by $90,000.00 for a total amount of $125,000.00, to cover the costs for the remainder of the fiscal year.
      Funding Source: 2023-2024 Operating Budget Acct. #190-47700-56694
      Presenter: Mr. Thomas Lamb
      Document Link: ShipmanCHRO_A1
    19. Amendment #1 under Agreement 2023-CON-0377 with Shipman & Goodwin to increase funding amount from $80,000.00 by $130,000.00 for a total amount of $210,000.00, to cover the costs for the remainder of the fiscal year.
      Funding Source: 2023-2024 Operating Budget Acct. #190-47700-56694
      Presenter: Mr. Thomas Lamb
      Document Link: ShipmanLIT_A1
    20. Agreement with CT Custom Aquatics to provide start up and operational costs associated with Martinez Pool from January 2, 2024 to June 30, 2024, in an amount not to exceed $52,500.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: MartinezPool
    21. Agreement with Stantec Consulting Service, Inc. to provide landscape architectural for playgrounds in the district, from January 2, 2024 to June 30, 2024 in an amount not to exceed $75,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: StantecArch

     

    D. CONTRACTS:

    1. Award of Contract 70205049X with Elite Construction Resources to supply and install of a motorized gym divider for King Robinson school gymnasium, from January 2, 2024 to June 30, 2024, in an amount not to exceed $27,205.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56694-0030
      Presenter: Mr. Jamar Alleyne
      Document Link: KingCurtainElite
    2. Award of Contract 21907 to Concrete Creations to demolish and construct new wooden deck entrance at Sound School (Anderson, Thomas & McNeil) from January 2, 2024 to June 30, 2024, in an amount not to exceed $202,330.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: ConcreteSound
    3. Contract 21903X with Tucker Mechanical to replace the existing make up air unit at Betsy Ross School from January 2, 2023 to June 30, 2024, in an amount not to exceed $55,072.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: TuckerBRAMS
    4. Contract 21911X with New Haven Painter to renovate the contents of approximately 1,250 sq. ft. of an existing classroom acoustic sprayed ceiling at Career High School Class 302 from January 2, 2023 to June 30, 2024, in an amount not to exceed $22,500.00.
      Funding Source: 2023-2024 Capital Projects Acct, #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: NHPaintCareer
    5. Contract 21912 with A. Prete to renovate weight room at Cross High School from January 2, 2024 to June 30, 2024 in an amount not to exceed $277,909.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: APreteCross
    6.  

     

    E. PURCHASE ORDERS:

    1. Purchase Order under contract 21892-4-5 with Concrete Creations, LLC to repair pipe trench at Cross High School from December 14, 2023 to June 30, 2024 in an amount $78,800.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: ConcreteCross
    2. Purchase Order under State Contract 18PSX0319 with Sports Construction of Ct. to install and move bleachers at Cross High School from January 2, 2024 to June 30, 2024, in an amount not to exceed $31,680.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C20-2084-58101
      Presenter: Mr. Frank Fanelli
      Document Link: CrossBleachers
    3. Purchase Order under State Contract 21PSX0106AA with Tucker Mechanical to repair leaks on boiler at Cross High School from January 2, 2024 to June 30, 2024, in an amount not to exceed $85,043.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: CrossBoiler
    4. Purchase Order under State Contract 19PSX0088 with Utility Communications to install a bidirectional amplifier system at Career High School from January 2, 2024 to June 30, 2024, in an amount not to exceed $107,120.13.
      Funding Source: 2023-2024 Operations Budget Acct. #3079-MB01-54411
      Presenter: Mr. Thomas Lamb
      Document Link: UtilityCareer
    5. Purchase Order under State Contract 19PSX0088 with Utility Communications to install a bidirectional amplifier system at Hillhouse High School from January 2, 2024 to June 30, 2024, in an amount not to exceed $105,815.50.
      Funding Source: 2023-2024 Operations Budget Acct. #3079-MB01-54411
      Presenter: Mr. Thomas Lamb
      Document Link: UtilityHHouse

     

    F. CHANGE ORDERS:

    1. Change Order #1 of Contract 21687-4-5 with Sports Construction of CT, LLC to increase funding amount from $50,000.00 by $10,000.00 for a total amount of $60,000.00 to cover costs incurred for the remainder of the fiscal year.
      Funding Source:
      2023-2024 Capital Projects Acct. #3C22-2261-58101 ($50,000.00)
      2023-2024 Capital Projects Acct. #3C24-2461-58101 ($10,000.00)
      Presenter: Mr. Frank Fanelli
      Document Link: SportsCO1