Finance & Operations Action Items for 01/16/24 Meeting

  • Tuesday January 16, 2024

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Capitol Regional Education Council, (CREC), to provide 8 days of virtual training on for 50 special education teachers in the Structured Literacy Series training, from January 22, 2024 to June 30, 2024, in an amount not to exceed $12,400.00.
      Funding Source: IDEA Program Acct. #2504-5034-56903-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: CRECLiteracy
    2. Purchase Order with Scenario Learning dba Vector Solutions for licensing for Safe Schools online training for staff from July 1, 2023 to June 30, 2024, in an amount not to exceed $20,000.00.
      Funding Source: Alliance Grant – District Talent Program Acct. #2547-6105-56694-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: VectorTraining
    3. Agreement with Music Haven, to provide an after-school music program, tutoring and mentoring support for up to 90 students at the Music Havens location in Erector Square, from January 23, 2024 to June 30, 2024, in an amount not to exceed $16,000.00.
      Funding Source: Extended School Hours Program Acct. #2579-5326-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: MusicHaven
    4. Purchase Order under State Contract 19PSX0088 with Utility Communication to improve security enhancements to Metropolitan Business Academy from January 22, 2024 to June 30, 2024, in an amount not to exceed $6,642.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Thomas Lamb
      Document Link: UtilityMBA

     

    B. AGREEMENTS:

    1. Agreement with Labas Consulting, LLC, to evaluate and analyze multi-lingual programs and design, and deliver professional development opportunities to administrators and teachers serving multi-lingual learners, from January 23, 2024 to June 30, 2024, in an amount not to exceed $50,000.00.
      Funding Source: State Bilingual Program Acct. #2518-5184-56694-0412
      Presenter: Mr. Pedro Mendia
      Document Link: LabasConsulting
    2. Agreement with Learn Regional Educational Service Center, (LEARN), to provide professional development for Hillhouse teachers on effective instructional and engagement strategies, and utilizing block scheduling, from January 23, 2024 to June 25, 2024, in an amount not to exceed $122,000.00.
      Funding Source: School Improvement Grant-Hillhouse Program Acct. #2531-6394-56694-0062
      Presenter: Ms. Peggy Moore
      Document Link: LearnCtr
    3. Agreement with Trifecta Ecosystems, Inc., to provide a farm to school program for Hooker Middle School, including installation of an outdoor garden and classroom, from January 23, 2024 to June 30, 2024, in an amount not to exceed $71,500.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0038
      Presenter: Ms. Margaret Mary Gethings
      Document Link: TrifectaWHooker
    4. Agreement with Noble Story Group, to provide leadership training and coaching to the district’s executive team, focused on adaptive leadership, from January 22, 2024 to June 20, 2024, in an amount not to exceed $100,500.00.
      Funding Source: Alliance Program Acct. #2547-6108-56694-0420
      Presenter: Ms. Edith Johnson
      Document Link: NobleStory
    5. Amendment #1 to Agreement #96373706 with Shine Early Learning, to expand the Scope of Service to include work with the Head Start team in response to the Enrollment Plan of improvement, and to increase funding of $70,000.00 by $27,000.00 to $97,000.00.
      Funding Sources:
      Head Start Basic Carryover Program Acct. #2532-6373-56694-0443 ($70,000.00)
      Head Start (PA20) Program Acct. #2532-5278-55576-0443 ($27,000.00)
      Presenter: Ms. Mary Derwin
      Document Link: SHINEAmend
    6. Amendment #2 to Agreement #95384021 with Catholic Charities to decrease the number of unfilled spaces at St. Francis Child Development Center by 3 spaces and to reduce 7 unfilled spaces from Catholic Charities Child Development, and to reduce funding of $1,620,976.00 by $44,620.00 to $1,576,356.00.
      Funding Source: School Readiness Priority Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: CathCharAmend
    7. Amendment #2 to Agreement # 95384033 with Farnam Nursery School, to increase the number of school year spaces by 5, and to increase funding of $535,440.00 by $23,310.00 to $616,310.00.
      Funding Source: School Readiness Priority Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: FarnamAmend
    8. Amendment #2 to Agreement #95384014 with St. Aedan’s Preschool, to decrease the number of unfilled space by 3 spaces and to decrease funding of $446,220.00 by $13,386.00 to $432,834.00.
      Funding Source: School Readiness Priority Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: StAedanAmend

    9. Agreement with Foundation for the Arts and Trauma, Inc., (ALIVE Program), to provide preventive trauma-informed counseling services to students at HSC, and to provide a seminar for 9th grade students focused on transitioning to high school, from January 23, 2023 to June 30, 2024, in an amount not to exceed $67,000.00.
      Funding Source: School Improvement Grant – HSC Program  Acct. #2531-6393-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: ALIVE_HSC

     

    C. CONTRACTS:

    1. Award of Contract 21914 with CT Custom Aquatics to provide On Call Swimming pool repairs from January 23, 2024 to June 30, 2024, in an amount not to exceed $50,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-47400-56662
      Presenter: Mr. Jamar Alleyne
      Document Link: CTAqua24
    2. Award of Contract 21914 with CT Custom Aquatics to provide On Call Swimming pool repairs from July 1, 2024 to June 30, 2025, in an amount not to exceed $50,000.00.
      Funding Source: 2024-2025 Operating Budget Acct. #190-47400-56662
      Presenter: Mr. Jamar Alleyne
      Document Link: CTAqua24-25

     

    D. PURCHASE ORDERS:

    1. Purchase Order with PowerSchool LLC to provide attendance management and communications system in effort to provide efficient attendance identification, outreach and responses from January 23, 2024 to June 30, 2024, in an amount not to exceed $60,356.61.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: PSAttendance
    2. Purchase Order under State Contract PEPPM with CDW Government LLC to provide sophos licenses renewal which provides IT security operations and threat hunting to detect and intercept suspicious activity, from January 18, 2024 to January 18, 2027, in an amount not to exceed $327,880.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2263-58704
      Presenter: Ms. Gilda Herrera
      Document Link: CDW24-27

     

    E. CHANGE ORDERS:

    1. Change Order #2 to Contract 21679-4-4 with CT Controls Corp to increase funding amount from $240,000.00 by $95,000.00 for a total amount of $335,000.00 to cover increased service for HVAC repairs due to loss of HVAC vendor.
      Funding Source:
      2023-2024 Operating Budget Acct. #190-47400-56624 ($200,000.00)
      2023-2024 Capital Projects Acct. #3C24-2461-58101 ($40,000.00)
      2023-2024 Capital Projects Acct. #3C20-2065-58101 ($95,000.00)
      Presenter: Mr. Jamar Alleyne
      Document Link: CTControls_CO2
    2. Change Order #2 to Contract 21749A-3-4 with Tucker Mechanical to increase funding amount from $240,000.00 by $95,000.00 for a total amount of $335,000.00 to cover increased service for HVAC repairs due to loss of HVAC vendor.
      Funding Source:
      2023-2024 Capital Projects Acct. #3C20-2065-58101 ($200,000.00)
      2023-2024 Capital Projects Acct. #3C24-2461-58101 ($40,000.00)
      2023-2024 Capital Projects Acct. #3C20-2065-58101 ($95,000.00)
      Presenter: Mr. Jamar Alleyne
      Document Link: TuckerHVAC_CO2

     

    F. HEAD START CERTIFICATIONS:

    1. Approval to submit an application for grant #01CH01090503C3 to the Administration for Children and Families, Office of Head Start, requesting a carryover of Head Start Basic Funds in the amount of $1,107,861.00 from the grant period dated July 1, 2022-June 20, 2023 to the July 1, 2023 -June 30, 2024 grant period.
      Presenter: Ms. Mary Derwin
      Document Link: HSCarryover
    2. Approval to submit a low-cost extension application for grant #01HE000822 to the Administration for Children and Families, Office of Head Start, for the remaining balance of COVID funds in the amount of $20,096.29 American Rescue Plan and $47,962.49 for the grant period dated July 1, 2021 – March 31, 2023, extending the project period to March 31, 2024.
      Presenter: Ms. Mary Derwin
      Document Link: HSLowCost