Finance & Operations Action Items for 12/04/23 Meeting

  • Monday December 4, 2023

    Virtual Meeting

    4:30 p.m.

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Alliance Children’s Theater, Inc., to provide an afterschool theater program for up to 50 students from FAME, from December 12, 2023 to June 30, 2024, in an amount not to exceed $6,000.00.
      Funding Source: 21st Century After School Program Acct. #2579-6396-56694-0041
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Alliance
    2. Amendment #1 to Agreement #96399776 with Marcella Monk Flake, d/b/a The Monk Center for Academic Enrichment and Performing Arts, to expand the Scope of Service to include after school programming at Hill Central School, and to increase funding of $9,600.00 by $7,600.00 to $17,200.00.
      Funding Sources:
      ARP ESSER III Carryover Program Acct. #2553-6399-56694-0444
      Barnard ($9,600.00) 21st Century Program Acct. #2579-6396-56694-0007 ($7,600.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Monk_Amend
    3. Agreement with Demeree Douglas, to paint a nature themed mural in the library at Benjamin Jepson School, from November 2, 2023 to January 31, 2024, in an amount not to exceed $10,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0018
      Presenter: Ms. Leslie Stancarone
      Document Link: Douglas
    4. Agreement with Common Ground, to provide 12 field trips for Brennan Rogers students to the Common Ground outdoor learning center, from December 12, 2023 to June 30, 2024, in an amount not to exceed $3,240.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-5664-0021
      Presenter: Ms. Kimberly Daniley
      Document Link: ComGrndBrennan
    5. Purchase Order with McVac Envrionmental Services, Inc. to pump out water from crawl space due to broken pipe at Cross High school, from November 29, 2023 to June 30, 2024, in an amount not to exceed $6,235.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-47000-56694
      Presenter: Mr. Frank Fanelli
      Document Link: McVacCross
    6. Purchase Order under State Contract 14PSX0161 with William B. Meyer, Inc. to provide storage and rigging of manufacturing machines at Hillhouse and Cross High Schools, from January 2, 2024 to January 2, 2025 in an amount not to exceed $12,040.40.
      Funding Source:
      Manufacturing Pathway Grant Acct. #2560-6440-54411-0061(Cross; $6,020.20)
      Manufacturing Pathway Grant Acct. #2560-6440-54411-0062 (Hillhouse; $6,020.20)
      Presenter: Mr. Robert McCain
      Document Link: WMeyer
    7. Amendment #1 to Agreement #96399734 with National SAM Innovation Project, to decrease funding of $9,490.00 by $4,990.00 to $4,500.00 to reflect removing conference costs that will be paid through other funding sources.
      Funding Source: ARP ESSER III Carryover Program
      Document Link: SAMAmend

     

    B. ABSTRACTS:

    1. School Improvement Grant (SIG) – Hillhouse in the amount of $170,798.00 for October 30, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Kristina DeNegre
      Document Link: SIGHillhouse24
    2. ARPA-Priority School Districts & Faith Acts Grant, in the amount of $1,097,479.00 for March 13, 2021 to December 31, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Michele Bonanno
      Document Link: ARPA_Priority
    3. School Improvement Grant (SIG) – Troup, in the amount of $260,000.00 for July 1, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Mr. Eugene Forman
      Document Link: SIG_Troup

     

    C. AGREEMENTS:

    1. Agreement with Trident Machine Tools, LLC. to provide Manufacturing Lathes and Mills at Hillhouse and Cross High Schools for the Manufacturing program, from January 2, 2024 to January 2, 2025 in an amount not to exceed $607,801.00.
      Funding Source: Manufacturing Pathway Grant Acct.#2560-6440-54411-0061 (Cross; $303,900.50) Acct.#2560-6440-54411-0062 (Hillhouse; $303,900.50)
      Presenter: Mr. Robert McCain
      Document Link: TridentMachines
    2. Amendment #1 to Agreement #96399727 with Southern Connecticut State University, to expand the Scope of Service to include 2nd semester college courses for the Health Career Academy Pathway program at Hillhouse; to increase funding of $19,928.00 by $14,240.00 to $34,168.00, and to change the end date of the Agreement from December 31, 2023 to June 14, 2024, with no change in funding source.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0062
      Presenter: Ms. Dina Natalino
      Document Link: SCSU_Amend
    3. Non-Financial Data Sharing Agreement with Yale University, Office of New Haven Affairs, for New Haven Public School student participation in the Yale Pathways to Science and the Pathways to Arts & Humanities programs at Yale University, establishing mutually acceptable standards for protecting student information, from December 12, 2023 to January 30, 2028, with evaluation after June 30, 2026 and again sixty days prior to June 30, 2028.
      Presenter: Mr. John Nguyen
      Document Link: YalePathways
    4. Agreement with Boundless Literacy to provide trained tutors for small group reading interventions, from January 1, 2024 to June 15, 2024, in an amount not to exceed $175,000.00.
      Funding Sources:
      ARP ESSER III Carryover Program Acct. #2553-6399-56694-0105 ($140,000.00)
      SIG- Wexler Program Acct. #2531-6392-56694-0032
      Presenter: Ms. Jennifer Tousignant
      Document Link: Boundless
    5. Agreement with Area Cooperative Educational Services, (ACES), to serve as the fiscal agent for the payroll portion of the LEAP 2.0 funding, and will be responsible for hiring the staff coordinator for the New Haven LEAP program and pay coordinator’s part-time salary, from December 12, 2023 to June 14, 2024, in an amount not to exceed $24,787.00
      Funding Source: ARPA – Expand Support for Learn Engage and Attendance Carryover Program Acct. #2556-6451-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ACES_LEAP
    6. Agreement with ALK Mindfulness, LLC, d/b/a The ALK Mindfulness Initiative, to provide programming for students participating in the Saturday Success Academy at Wexler Grant, Roberto Clemente and Fair Haven schools, from December 12, 2023 to June 30, 2024, in an amount not to exceed $45,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ALKMindfull
    7. Amendment #1 to Agreement #96399768 with Little Scientists to expand the Scope of Service to provide after school programming at Nathan Hale, Jepson, East Rock and Martinez schools, and to increase funding of $23,175.00 by $32,175.00 to $55,350.00.
      Funding Sources:
      ARP ESSER III C/O- 2553-6399-56694-0444 (Hill Central: $12,150.00)
      Title 1- 2531-5256-56694-0444 (Lincoln Bassett: $11,025.00)
      ARP ESSER III C/O- 2553-6399-56694-0444 (Nathan Hale- $9,000.00)
      ARP ESSER III C/O- 2553-6399-56694-0444 (Jepson- $3,150.00)
      Title 1- 2531-5256-56694-0444 (East Rock- $10,575.00)
      Title 1- 2531-5256-56694-0444 (John Martinez- $9,450.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: LittleScientAmend
    8. Amendment #1 to Agreement #96399777 with ARTE, Inc., to expand the Scope of Service to include after school programming at Jepson and Clinton Avenue schools; and to provide Saturday Academy and College Readiness programming for McKinney-Vento homeless students and families at the Atwater Senior Center in New Haven, CT; and, to increase funding of $85,050.00 by $43,130.00 to $128,180.00.
      Funding Source:
      ARP ESSER III C/O- 2553-6399-56694-0444 ($28,350.00- FAME)
      ARP ESSER III C/O- 2553-6399-56694-0444 ($18,900.00- John C. Daniel)
      ARP ESSER III C/O- 2553-6399-56694-0444 ($18,900.00- Truman)
      ARP ESSER III C/O- 2553-6399-56694-0444 ($18,900.00- Troup)
      ARP ESSER III C/O- 2553-6399-56694-0444 ($6,650.00- Clinton Ave)
      ARP ESSER III C/O- 2553-6399-56694-0444 ($16,450.00- Jepson)
      ARP ESSER II Homeless Children and Youth- 2555-6452-56697-0111 ($20,000)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ARTEAmend
    9. Agreement with Upon This Rock Ministries, to provide after school and extended hours programming and programming during Saturday Academy, from December 12, 2023 to June 30, 2024, in an amount not to exceed $21,600.00.
      Funding Source: Extended School Hours Program Acct. #2579-5326-56694
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: UponRock
    10. Amendment #1 to Agreement with Gateway Community College, to increase funding of $267,717.60 by $28,000.00 to $295,727.60 to reflect School Readiness Priority Enrollment Grant Funds released in October 2023.
      Funding Source: School Readiness Priority Enrollment Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: GatewaySRAmend

     

    D. CONTRACTS:

    1. Award of Contract 21896 with Utility Communications, Inc. to provide On Call Security Maintenance Repairs from December 4, 2023 to June 30, 2024, in an amount not to exceed $100,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Thomas Lamb
      Document Link: UtilityOnCall
    2. Award of Contract 21907 with Re-Tech LLC to remove and replace wood deck entrances of the Sound School, from December 4, 2023 to June 30, 2024, in an amount not to exceed $202,330.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: ReTechSound

     

    E. PURCHASE ORDERS:

    1. Purchase Order under State Contract with SPORTS Construction to purchase Bleachers for Fair Haven School from December 4, 2023 to June 30, 2024 in an amount not to exceed $132,527.23.
      Funding Source: 2023-2024Capital Projects Acct.#3C20-2084-58101
      Presenter: Mr. Frank Fanelli
      Document Link: SportsFHaven
    2. Purchase Order under State Contract 20PSX0088 with Red Thread Spaces, LLC for removal and replacement of dance floor/padding for the dance classrooms at Coop High School from December 4, 2023 to June 30, 2024 in an amount not to exceed $21,478.00.
      Funding Source: ARP ESSER III Funds Acct. #2553-6399-55574-0065
      Presenter: Mr. Paul Camarco
      Document Link: RedThreadCOOP
    3. Purchase Order under State Contract 21PSX0106 with Tucker Mechanical to replace a heat exchange at FAME school from November 29, 2023 to June 30, 2024, in an amount not to exceed $33,775.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: TuckerFAME

     

    F. CHANGE ORDERS:

    1. Change Order 1 to Contract 217679-4-4 with CT Controls Corp to increase funding amount from $200,000.00 by $40,000.00 for a total amount of $240,000.00 to cover increased services for HVAC issues during summer cooling and fall heating season.
      Funding Source:
      2023-2023 Operating Budget Acct. #190-47400-56624 ($200,000.00)
      2023-2024 Capital Projects Acct. #3C24-2461-58101 ($40,000.00)
      Presenter: Mr. Jamar Alleyne
      Document Link: CTControlsCO1