Finance & Operations Action Items for 10/16/23 Meeting

  • Monday October 16, 2023

    SPECIAL MEETING

    Virtual Meeting

    4:00 p.m.

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Mystic Aquarium to provide their Traveling Outreach Program focused on topics with which include sea animals, the sea shore, and coral reef communities, for Mauro-Sheridan students in grades 3-5, from October 9, 2023 to June 30, 204, in an amount not to exceed $7,650.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0019
      Presenter: Ms. Sandra Kaliszewski
      Document Link: MysticAquar
    2. Agreement with The Eli Whitney Museum to provide an after school hands-on science program for Pre-K through 8th grade students at L.W. Beecher Magnet School, from October 26, 2023 to June 7, 2024, in an amount not to exceed $19,563.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0003
      Presenter: Ms. Kathy Russell Beck
      Document Link: EliWhitneyBeecher
    3. Agreement with Grinand Bare, LLC, to collaborate on and support the development of current leadership focused program at HSC; to provide one-on-one and small group coaching on leadership skills for students and coaching for faculty members on supporting student leadership and, to provide ongoing organizational support with HSC leadership team regarding student leadership systems and structures, from November 15, 2023 to June 30, 2024, in an amount not to exceed $19,200.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: GrinandBareHSC
    4. Agreement with Dr. Hanan Hameen, to facilitate and support a Senegales cultural and language exchange and learning program for French classes and teachers at Hillhouse, Clemente and King-Robinson schools, which includes professional development for teachers, online exchanges in French, African dance and drumming classes for students, and coordination of an “Africa Me” day at Hillhosue, from October 24, 2023 to May 30, 2024, in an amount not to exceed $9,960.00.
      Funding Source: Title I Carryover Program Acct. #2531-5265-56694-0062
      Presenter: Ms. Jessica Haxhi
      Document Link: Hameen
    5. Agreement with New Haven Reads, to provide academic on-site tutoring in reading and writing to students at Bishop Woods Schools, from October 24, 2023 to May 23, 2024, in an amount not to exceed $10,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0043
      Presenter: Ms. Florence Crisi
      Document Link: NewHavenReads
    6. Agreement with Paraclete Partnerships to provide virtual leadership coaching in support of school leadership team growth and planning on racial equity and inclusion at HSC, from November 15,2023 to June 30, 2024, in an amount not to exceed $10,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: ParacleteHSC

     

    B. ABSTRACTS:

    1. Family Resource Center Grant for Brennan Rogers, Fair Haven, Hill Central, and Wexler-Grant Schools, for July 1, 2023 to June 30, 2023, in the amount of $450,516.00.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph-Lumpkin
      Document Link: FamilyResource
    2. Title I Consolidated Grant in the amount of $11,488,745.00 of which $11,373,131.61 is designated for public schools and $115,613.39 is designated for non-public schools, from October 1, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Viviana Camacho
      Document Link: TitleI23-24

     

    C. AGREEMENTS:

    1. Agreement with Literacy Volunteers of Greater New Haven, to provide basic literacy and ESOL services provided to adults from Greater New Haven, as part of the State Adult Education Cooperating Eligible Entity Grant, from July 1, 2023 to June 30, 2024, in an amount not to exceed $80,977.00.
      Funding Source: State Adult Education Cooperating Eligible Entity Program: Acct. #2503-5018-50112 ($38,614.00) Acct. #2503-5018-50128 ($42,363.00)
      Presenter: Ms. Michelle Bonora
      Document Link: LiteracyVol2324
    2. Non-Financial Memorandum of Understanding between New Haven Public Schools and the City of New Haven concerning the use of the gymnasium of 130 Orchard Street, New Haven, CT, as a warming shelter for persons experiencing homelessness, from October 15, 2023 to April 30, 2024.
      Presenter: Mr. Thomas Lamb
      Document Link: WarmingCenter
    3. Agreement with Trifecta Ecosystems, Inc., to construct two large raised bed gardens for an outdoor learning area at Fair Haven School, and to provide lesson plans, vegetable transplants, automated irrigation and hand-tools, from November 14, 2023 to June 30, 2024, in an amount not to exceed $75190.00.
      Funding Source: ARP ESSER III C/O Program Acct. #2553-6399-56694-0016
      Presenter: Ms. Monica Morales
      Document Link: TrifectaFairHaven
    4. Agreement with Trifecta Ecosystems, Inc. d/b/a Farm2X, to provide year-round maintenance, support and upkeep for the aquaponic system, two hydroponic systems and raised beds in the courtyard area at Barnard School, from October 12, 2023 to June 30, 2024, in an amount not to exceed $48,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0002
      Presenter: Ms. Stephanie Skiba
      Document Link: TrifectaBarnard
    5. Agreement with Teach For America Connecticut (TFA -CT), to provide 60 tutors for Troup, Brennan Rogers and Wexler Grant schools, from October 24, 2023 to June 30, 2024, in an amount not to exceed $180,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0066
      Presenter: Ms. Keisha Redd-Hannans
      Document Link: TFA_IGNITE
    6. Agreement with Elm City Montessori Charter School, to provide education to students, employ and evaluate staff, and provide leadership for the general school operations, from October 24, 2023 to June 30, 2024, in an amount not to exceed $1,758,206.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-40-00-56694
      Presenter: Ms. Michele Bonanno
      Document Link: ElmCityMontessori

     

    D. PURCHASE ORDERS:

    1. Purchase Order under TIPS Contract 230105 with Fulcrum Management Solutions Inc. dba ThoughtExchange to provide a collaborative engagement platform from November 1, 2023 to June 30, 2024 in an amount not to exceed $33,840.00.
      Funding Source: ARP ESSER III C/O Program Acct. #2553-6399-56697-0105
      Presenter: Ms. Kiesha Redd-Hannans
      Document Link: ThoughExchange
    2. Purchase Order with Frontline Technologies Group, LLC to provide Applicant tracking, absence management for the Human Resources Dept from July 1, 2023 to June 30, 2024, in an amount not to exceed $71,621.05.
      Funding Source: 2023-2024 Operating Budget Acct. #19045100-56694
      Presenter: Ms. Lisa Flegler
      Document Link: FrontlineHR

     

    E. CONTRACTS:

    1. Award of Contract 21883 to New Haven Pictograph to provide audio-visual services districtwide for various events and activities from October 15, 2023 to June 30, 2024, in an amount not to exceed $75,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: Pictograph
    2. Award of Contract 21878 to Encore Fire Protection for On Call Kitchen Suppression Repair services from July 1, 2023 to June 30, 2024, in an amount not to exceed $50,000.00.
      Funding Source: 2023-2024 Food Service Budget Acct. #25215200-56623
      Presenter: Mr. Baron Young
      Document Link: EncoreKit
    3. Award of Contract 21880 to Precision Food Service for On Oven and Steam services on Food Service equipment from July 1, 2023 to June 30, 2024, in an amount not to exceed $150,000.00.
      Funding Source: 2023-2024 Food Service Budget Acct. #25215200-56623
      Presenter: Mr. Baron Young
      Document Link: Precision23-24
    4. Award of Contract to Fresh Point to provide the district with a Fresh Fruit and Vegetable Program from July 1, 2023 to June 30, 2024, in an amount not to exceed $161,000.00.
      Funding Source: 2023-2024 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Baron Young
      Document Link: FreshPoint