Finance & Operations Action Items for 03/05/24 Meeting

  • Tuesday March 5, 2024

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Purchase Order under Sole Source 29172X with Severin Intermediate Holdings, LLC dba Power School Group LLC to provide Powerschool load balancer upgrade which includes a new kemp technologies load balancer, from March 1, 2024 to February 28, 2025 in an amount not to exceed $1,250.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-47200-56694
      Presenter: Mr. Thomas Lamb
      Document Link: PowerschoolKEMP
    2. Purchase Order under State Contract 19PSX0088 with Utility Communications, Inc. to provide Wooster Pl security enhancements from March 11, 2024 to June 30, 2024 in an amount not to exceed $15,559.69.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: UtilityWoosterPl
    3. Agreement with Tanaeya Ervin, LCSW, to provide social and emotional support for students attending St. Thomas Day School under the Title IVA Non-Public Grant, from March 12, 2024 to June 28, 2024, in an amount not to exceed $5,400.00.
      Funding Source: Title IVA Program Acct. #2511-6291-56905-NP07
      Presenter: Ms. Jessica Haxhi
      Document Link: Ervin24
    4. Agreement with Southern Connecticut State University, School of Nursing, to provide a career exposure opportunity to students at Nathan Hale School, from March 12, 2024 to May 31, 2024, in an amount not to exceed $5,107.74.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0116
      Presenter: Ms. Dina Natalino
      Document Link: SCSUHale24

     

    B. ABSTRACT:

    1. Educators Rising Mini-Grant to expand the program to include Wilbur Cross High School, in the amount of $5,000.00 for February 5, 2024 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Dina Natalino
      Document Link: EdRising24

     

    C. AGREEMENTS:

    1. Agreement with Smart Start Education, LLC, to provide math tutors to ten schools, one tutor per school for grades 6th-8th, at Barnard, Betsy Ross, Celentano, Conte, Daniels, Fair Haven, Hill Central, Jepson, King Robinson, and Truman, from March 12, 2024 to June 30, 2024, in an amount not to exceed $222,187.68.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0410
      Presenter: Ms. Monica Joyner
      Document Link: SmartStart
    2. Agreement with Curriculum Associates, LLC to provide i-Ready professional development will be provided to all teachers of math, over a five-month period from February 16, 2024 to June 30, 2024, in an amount not to exceed $55,000.00.
      Funding Source: School Improvement Grant (SIG) Acct. #2531-6458-56694
      Presenter: Ms. Adela Jorge
      Document Link: CAssocIREADY
    3. Non-Financial Agreement with Dalkia Solutions for the shared energy savings agreement for replacement of heating units for pools at Conte school, Hillhouse, Cross, Martinez, Career and Sound School from March 11, 2024 to June 30, 2024
      Presenter: Mr. Frank Fanelli
      Document Link: PowerEnergy
      More information: CoGen Information
    4. Agreement with Catholic Charities, Inc., Archdiocese of Hartford, to provide 164 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $127,811.00.
      Funding Source: School Readiness COLA Program Acct. #2523-6428-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: CCCola24
    5. Agreement with Clifford W. Beers Child Guidance Clinic, Inc., to provide 60 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $46,760.00.
      Funding Source: School Readiness COLA Program Acct. #2523-6428-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: CBeersCola24
    6. Agreement with LULAC Head Start to provide 118 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $77,933.00.
      Funding Source: School Readiness COLA Program Acct. #2523-6428-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: LULACCola24
    7. Agreement with Montessori on Edgewood, to provide 31 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $24,159.00.
      Funding Source: School Readiness COLA Program Acct. #2523-6428-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: MontessoriCola24
    8. Agreement with Morning Glory Early Learning Center, to provide 10 School Readiness full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $14,028.00.
      Funding Source: School Readiness COLA Program Acct. #2523-6428-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: MorningGloryCola24
    9. Agreement with Yale New Haven Hospital Day Care Center, to provide 22 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $17,145.00.
      Funding Source: School Readiness COLA Program Acct. #2523-6428-56697-0442
      Presenter: Ms. Vanessa Diaz-Valencia
      Document Link: YNHHCola24
    10. Agreement with BRD Builders LLC to provide estimating services for Hillhouse Highschool and FLAC projects from March 11, 2024 to June 30, 2024 in an amount not to exceed $36,750.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: BRBBuilders 

    D. CONTRACTS

    1. Award of Contract 21924 with Tucker Mechanical, Inc. for preventative maintenance of air-cooled equipment/chillers from March 11, 2024 to June 30, 2024, in an amount not to exceed $26,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: TuckerChillerPM
    2. Award of Contract 21925 with Tucker Mechanical, Inc. for corrective repairs of air-cooled equipment/chillers from March 11, 2024 to June 30, 2024, in an amount not to exceed $19,375.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: TuckerChillerCR
    3. Award of Contract 21916 with Tucker Mechanical, Inc. for corrective boiler repairs from March 11, 2024 to June 30, 2024, in an amount not to exceed $15,875.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: TuckerBoiler

    4. Award of Contract 21919X with Irwin Seating Company for the replacement and installation of the bleacher system for the Floyd Little Athletic Center from March 11, 2024 to June 30, 2024, in an amount not to exceed $1,385,660.29.
      Funding Source:
      2023-2024 Capital Projects Acct. #3C22-2266-58101 ($1,200,000.00)
      2023-2024 Capital Projects Acct. #3C20-2084-58101 ($185,660.29)
      Presenter: Mr. Frank Fanelli
      Document Link: FLACBleachers
      More information: Bleachers info

     

    E. PURCHASE ORDERS

    1. Purchase Order under TIPS Contract 210301 with Lexia Learning Systems, LLC to provide early childhood curriculum of 4 modules for comprehensive professional learning from March 12, 2024 to June 30, 2024, in an amount not to exceed $63,990.00.
      Funding Source: Head Start Basic Carryover Acct. #2532-6326-56697-0443
      Presenter: Ms. Mary Derwin
      Document Link: Lexia24
    2. Purchase Order under PEPPM 2022 Contract 536202-023 with CDW Government to provide Google for Education from February 19, 2024 to February 17, 2025, in an amount not to exceed $112,500.00.
      Funding Source: 2024-2025 Capital Projects Acct. #3C22-2263-58704
      Presenter: Mr. Thomas Lamb
      Document Link: CDWGoogle24-25

    3. Purchase Order under State Contract 23PSX0149 with Obrien & Sons to provide playground surface equipment and installation at Nathan Hale School from March 11, 2024 to June 30, 2024, in an amount not to exceed $180,575.20.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: PlaygroundNHale

     

    F. CHANGE ORDERS

    1. Change Order 1 to Contract 21852 for on call drywall painting services with New Haven Painters to increase funding amount from $300,000.00 by $120,001.41 for a total amount of $420,001.41 to cover costs incurred for the remainder of the fiscal year.
      Funding Source:
      2023-2024 Capital Projects Acct. #3C22-2261-58101 ($300,000.00)
      2023-2024 Capital Projects Acct. #3C19-1988-58101 ($43,486.41)
      2023-2024 Capital Projects Acct. #3C24-2461-58101 ($76,515.00)
      Presenter: Mr. Frank Fanelli
      Document Link: NHPaintCO1

    2. Change Order 3 to Contract 21679-4-4 with CT Controls Corp to increase funding amount from $240,000.00 by $95,000.00 for a total amount of $335,000.00 to cover increased service for HVAC repairs due to loss of HVAC vendor.
      Funding Source:
      2023-2024 Capital Projects Acct. #190-47400-56624 ($200,000.00)
      2023-2024 Capital Projects Acct. #3C24-2461-58101 ($40,000.00)
      2023-2024 Capital Projects Acct. #3C24-2461-58101 ($95,000.00)
      Presenter: Mr. Jamar Alleyne
      Document Link: CTControlsCO3