Finance & Operations Action Items for 11/16/20 Meeting

  • Monday, November 16, 2020

    Virtual Meeting

    4:30 p.m.

    ACTION ITEMS

     

    Chair: Mr. Matthew Wilcox

     

    INFORMATION ONLY – The Superintendent approved the following Information Only items:

      1. Agreement with Michelle DellaCamera, to provide early childhood education coaching services for Pre-K programs funding under the School Readiness grant, from December 14, 2020 to June 30, 2021, in an amount not to exceed $16,000.00.
        Funding Source: Quality Enhancement Program Acct. #2523-5385-56697-0442
        Presenter: Ms. Denise Duclos                            Document Link: DellaCamera

      2. Agreement with Sophy Abrue to provide weekly on-site and virtual support to School Readiness funded programs, including professional development and meetings with teachers, from December 14, 2020 to June 30, 2021 in an amount not to exceed $16,800.00.
        Funding Source: Quality Enhancement Program Acct. #2523-5385-56697-0442
        Presenter: Ms. Denise Duclos                            Document Link: Abrue

      3. Agreement with Connecticut Children’s Museum to provide weekly professional development training and resources at the Early Childhood Resource Center, from September 1, 2020 to June 30, 2021, in an amount not to exceed $15,000.00.
        Funding Source: Quality Enhancement Program Acct. #2523-5385-56697-0443
        Presenter: Ms. Denise Duclos                            Document Link: Museum

      4. Amendment #1 to Agreement #965279532 with Management Information Technology, USA Inc. d/b/a ChildPlus to increase funding of $10,000.00 by $7,150.00 to $17,950.00 for customized follow-up training for Head Start staff.
        Funding Source: Head Start Basic Program Acct. #2532-5279-56694-0443
        Presenter: Ms. Elizabeth Gaffney                Document Link: ChildPlusz

      5. Agreement with Monique Forsey to provide maintenance and repair of computer hardware for the Title I Non-Public Schools, All Saints Catholic Academy and St. Martin de Porres schools, from November 17, 2020 to June 30, 2021 in an amount not to exceed $4,950.00.
        Funding Source: Title I Non Public (Pending Receipt of Funds)
        Acct. # 2531-5264-56658-NP 23                 Acct. #2531-5264-56658-NP 16
        Presenter: Ms. Joanne Turonis                    Document Link: Forsey

      6. Agreement with Wellbilt FSG US Holding, LLC. to provide a Trial Double Stack Convention Oven to Brennan Rogers/Café for the period of November 1, 2020 to June 30, 2021 a value of $7,500, that will be of no cost to the District once trial is completed.
        Presenter: Ms. Gail Sherry                          Document Link: Wellbilt

     

    ABSTRACTS:

      1. Family Resource Center Grant in the amount of $406,120.00 for July 1, 2020 to June 30, 2021.
        Funding Source: Connecticut State Department of Education
        Presenter: Ms. Gemma Joseph Lumpkin       Document Link: FRC

     

    AGREEMENTS:

      1. Amendment #1 to Agreement # 95278546 with Clifford Beers to change funding account # from Head Start Program acct. #2532-5278-56694 to Head Start Program, acct. #2532-5279-56694-0443, with no change in funding amount.
        Funding Source: Head Start Program          Acct. #2532-5279-56694-0443
        Presenter: Ms. Elizabeth Gaffney                 Document Link: CliffordBeers

      2. Agreement with Great Schools Partnership to provide professional development to staff at High School in the Community for Project Based Learning and support thematic curricular and school-wide Magnet School program development, from November 9, 2020 to June 18, 2021 in an amount not to exceed $60,500.00.
        Funding Source: Magnet School Assistance Program Acct. #2517-6255-56694-0066.
        Presenter: Mr. Matthew Brown                                Document Link: GreatSchools

      3. Non-Financial Agreement for NHPS with Pacific Education Group d/b/a Courageous Conversations, to provide comprehensive equity literacy training and professional development for key stakeholders, administrators, teachers, parents and students to identify and rectify bias and inequity within district systems, policies and practices, at a cost of $111,450.00 funded by William Casper Graustein Memorial Fund Equity Transformation Grant, and paid by fiscal sponsor, Higher Heights Youth Empowerment Program, from December 10, 2020 to December 31, 2021.
        Presenter: Ms. Carolyn Ross Lee                   Document Link: Pacific

      4. Agreement with Panorama Education, Inc. to provide stakeholder Climate Surveys aligned to the district’s strategic goals for students, staff and families from December 1, 2020 to June 30, 2021, in an amount not to exceed 80,000.00.
        Funding Source: Title IVA Program               Acct. #2511-6269-56694-0000
        Presenter: Ms. Carolyn Ross Lee                   Document Link: Panorama

      5. Amendment #8 to Agreement #A20-0283 with Giordano Construction Company for the new Strong/Barack H. Obama Magnet School, to decrease funding amount of $36,799.447.00 by $-786,453.00 to $36,012,994.00.
        Funding Source: Capital Projects
        Presenter: Mr. Thomas Smith/Atty. Michael Pinto       Document Link: Giordano

      6. Agreement with Artis Energy Intelligence, LLC. to provide Energy Monitoring Services to various New Haven Public Schools for the period of July 1, 2020 to June 30, 2021, in an amount not to exceed $94,860.00
        Funding Source: Capital Projects
        Presenter: Mr. Joseph Barbarotta                    Document Link: Artis

      7. Agreement with Flow Tech, Inc. to provide Aircuity Annual Maintenance Service to MBA for the period of December 1, 2020 to November 30, 2021, in an amount not to exceed $6,750.00.
        Funding Source: Capital Projects
        Presenter: Mr. Joseph Barbarotta                    Document Link: FlowTech

      8. Agreement with City of New Haven Corporation Counsel to provide a dedicated staff attorney time to the Board of Education and NHPS for legal matters from July 1, 2020 to June 30, 2021 in an amount not to exceed $30,000.00.
        Funding Source: Operating Budget                  Acct # 190-47700-56696 
        Presenter: Atty. Michael J. Pinto                       Document Link: CCorp

      9. Agreement with Stuart W. Mattison to assist in the upkeep of the fish production area and provide maintenance and staff coverage at Sound School, from November 1, 2020 to June 30, 2021 in an amount not to exceed $51,952.50.
        Funding Source: 2020-2021 Operating Budget    Acct. #190-429-56694
        Presenter: Mr. Marc Potocsky                             Document Link: Mattison

     

     PURCHASE ORDERS:

      1. Purchase Order with PowerSchool Group, LLC to provide annual subscription for the Unified Talent Perform, a customized performance evaluation software system, from July 1, 2020 to June 30, 2021 in an amount not to exceed $25,400.71.
        Funding Source: 2020-2021 Operating Budget          Acct. #190-419-00-56694
        Presenter: Dr. Michele Sherban                                Document Link: PowerSchools

      2. Purchase Order with SHI International Corp. under State Contract 13PSX0280, to provide access to Microsoft Desktop Education with Enterprise Client Access Licenses (CAL) and Software Assurance from November 1, 2020 to October 31, 2021 in an amount not to exceed $84,768.70.
        Funding Source: Capital Projects                              Acct # 3C202075-58704
        Presenter: Ms. Gilda Herrera                                    Document Link: Microsoft

     

     

    • CHANGE ORDERS:
      1. Change Order #1 to Contract #21623-2-2 with Filter Sales and Services for On Call Filter Services to upgrade all filters where possible district wide to Merv 13, to increase funding amount from $50,000.00 by $221,290.34 to $271,290.34, for the period of July 1, 2020  - June 30, 2021.
        Funding Source: Capital Projects                            Acct # 3C202073-58708 ($50,000.00)
        Funding Source: ESSERF Grant/ Corona Virus Relief Fund ($221,290.34)
        Presenter: Mr. Joseph Barbarotta                            Document Link: FilterCO