Finance & Operations Action Items for 9/21/20 Meeting

  • Monday, September 21, 2020

    Virtual Meeting

    4:30 p.m.

     

    Chair: Mr. Matthew Wilcox

    ACTION ITEMS

     

    A.      INFORMATION ONLY – Superintendent Approved

    1. The Superintendent approved an Agreement with Gateway Community College to provide American Public Policy course to students from High School in the Community, from August 26, 2020 to December 18, 2020 in an amount not to exceed $17,259.29.
      Funding Source:    Magnet School –HSC Carryover Program                           Acct. #2517-6262-56694-0062
      Presenter:              Mr. Matthew Brown                                                        Document Link: GatewayHSC

     

    1. The Superintendent approved Amendment #1 to Agreement #95736533 with Delta-T Group to change funding account number from School Readiness Carryover Program, Acct. #2523-5736-56694 to School Readiness East Rock Program, Acct. #2523-6098-56901 with no change in funding amount.
      Funding Source: School Readiness - East Rock Program                                 Acct #2523-6098-56901-0043
      Presenter:              Ms. Catherine Harvey                                                     Document Link: Delta-T

    2. The Superintendent approved Amendment #1 to the Agreement with Marta Vazquez, to correct the “Compensation” section from “$25 per hour for a total of 100 days” to “$25 per hour for a total of 40 hours” with no change in total funding amount.
      Funding Source:    2020-2021 Operating Budget                                             Acct. # 19041700-56697-0000    
      Presenter:              Ms. Jessica Haxhi                                                            Document Link: Vazquez

    3. The Superintendent approved Amendment #1 to the Agreement with Robert Claudio, to correct the “Compensation” section from “$25 per hour for a total of 100 days” to “$25 per hour for a total of 40 hours”, and to change funding Acct # from 19041700-56694 to 19041700-56697 with no change in total funding amount.
      Funding Source:       2020-2021 Operating Budget                                              Acct. # 19041700-56697-0000
      Presenter:                    Ms. Jessica Haxhi                                                            Document Link: Claudio

     

    To Recommend Approval of the following:

    B.      ABSTRACTS

    1. Child Day Care Grant, in the amount of $1,033,933.07 for July 1, 2020 to June 30, 2021.
      Funding Source: CT Office of Early Childhood
      Presenter:             Ms. Denise Duclos                                                              Document Link: DayCare 

    C.      AGREEMENTS

    1. Agreement with American Evaluation Services, Inc. to conduct the annual evaluation of the Federal Magnet School Assistance Program grant from October 12, 2020, 2020 to June 20, 2021 in an amount not to exceed $50,000.00.
      Funding Source: Magnet 16-19 Carryover Program                                    Acct.  # 2517-6232-56680-0000
      Presenter:              Ms. Michele Bonanno                                                   Document Link: AmEval

    2. Agreement with Sugehitled Rodriguez, LCSW to provide social and emotional supports for students attending St. Martin de Porres Academy, from September 22, 2020 to June 18, 2021, in an amount not to exceed $25,258.00.
      Funding Source: ESSERF Non-Public – St. Martin Program                          Acct. #2550-6342-56694-NP16
      Presenter:              Ms. Patricia DeMaio                                                     Document Link: Rodriguez

    3. Agreement with Houghton Mifflin Harcourt Publishing Company to provide professional development sessions to staff at Wexler Grant School on the Math Solutions program, from September 15, 2020 to March 31, 2021, in an amount not to exceed $32,400.00.
      Funding Source: Commissioner Network –Wexler Program                          Acct. # 2547-6293-56694-0032
      Presenter:              Mr. David Diah                                                           Document Link: HMH

    4. Agreement with Frontline Education to provide software modules from Frontline Technologies to aid in recruiting of certified staff and to move to electronic processing of new hire forms, from September 1, 2020 to June 30, 2024 in an amount not to exceed $69,564.25 FY2021; $82,593.90 FY22; $86,723.59 FY2023 and $91,059.78 FY 2024.
      Funding Source: Alliance Program (Pending Receipt of Funds)                    Acct. #2547-6105-56694-0442
      Presenter:               Mr. Phillip Penn                                                         Document Link: Frontline

    5. Agreement with Fuss & O’Neill for building reopening consulting services related to heating, ventilating, and air conditioning (HVAC) systems at multiple locations in New Haven, Connecticut during the COVID-19 pandemic from September 17, 2020 – June 30, 2021, in an amount not to exceed $120,000.00.
      Funding Source: ESSERF Grant / Coronavirus Relief Fund (CRF)                Acct. #2550-6105-56694-0442
      Presenter:                Atty. Michael Pinto                                                    Document Link: Fuss 

    D.      CONTRACTS

    *The following Contract was a previously Tabled Item: 

    1. Award of Contract #50532 for Tim’s Enterprises, LLC for Painting and Repairs to Sound School from July 13, 2020 to September 30, 2020 in an amount not to exceed $124,320.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter:               Mr. Joseph Barbarotta                                                  Document Link: Tims