Finance & Operations Action Items for 9/8/20 Meeting

  • Tuesday, September 8, 2020 

    Virtual Meeting 

    4:30 p.m.  

     

    Chair: Mr. Matthew Wilcox 

    ACTION ITEMS 

     

    INFORMATION ONLY – Superintendent Approved: 

    1. The Superintendent approved an Agreement with Curriculum Designers, Inc. to provide professional development workshops and coaching to Wexler-Grant’s Leadership Team from September 15, 2020 to June 30, 2021, in an amount not to exceed $6,000.00. 
      Funding Source: Commissioner’s Network – Wexler Program
      Acct. #2547-56694-0032 
      Presenter: Mr. David Diah
      Document Link: CurricDesignWexler 
    2. The Superintendent approved an Agreement with Great Schools Partnership to provide professional development, small group coaching and individual training focused on project based learning for new and returning teachers at High School in the Community, from September 15, 2020 to November 1, 2020 in an amount not to exceed $14, 520.00. 
      Funding Source: Magnet School Assistance Program
      Acct. #2517-6262-56694-0066 
      Presenter: Mr. Matthew Brown
      Document Link: GreatSchools 
    3. The Superintendent approved an Agreement with Paraclete Partnerships to provide coaching, consulting and training support for the Race, Education and Equity Team at High School in the Community, from September 14, 2020 to June 18, 2021 in an amount not to exceed $15,000.00. 
      Funding Source: Magnet School Assistance Program
      Acct. # 2517-6262-56694-0066 
      Presenter: Mr. Matthew Brown
      Document Link: Paraclete
    4. The Superintendent approved an Agreement with Lisa Swain, ED.S to provide professional development, coaching and modeling of The Pyramid Model for Social Emotional Development, for Head Start staff, from September 14, 2020 to June 30, 2021, in an amount not to exceed $9,750.00. 
      Funding Source: Head Start Program
      Acct. # 2531-5278-56694-0443 
      Presenter: Ms. Elizabeth Gaffney
      Document Link: Swain
    5. The Superintendent approved an Agreement with Yale University Gesell Program in Early Childhood professional development sessions to staff of Barack H. Obama Magnet University School, on best practices to support social and emotional learning and play pedagogy in a remote learning environment, from September 15, 2020 to October 30, 2020 in an amount not to exceed $3,000.00. 
      Funding Source: SIG – Obama Carryover Program
      Acct.# 2531-6300-56694-0028 
      Presenter: Ms. Susan DeNicola
      Document Link: Gesell
    6. The Superintendent approved an Agreement with Laura Goldblum, LCSW, to supervise a team of social work interns to provide direct wraparound services to Wilbur Cross High School students, from September 15, 2020 to June 30, 2021, in an amount not to exceed $17,000.00. 
      Funding Source: 2020-2021 Operating Budget
      Acct. # 190-433-61-50136 
      Presenter: Ms. Edith Johnson
      Document Link: Goldblum
    7. The Superintendent approved Amendment #1 to Agreement #91331311 with Hajer Ahmad, to increase the number of hours from 40 by 80 to 120 hours, due to increased translations from Covid-19; and, to increase funding of $1,000 by $2,000 to $3,000.00. 
      Funding Source:   2020-2021 Operating Budget          
      Acct. #19041700-56697-0000   ($1,000.00) ESSERF GrantProgram
      Acct. #25506342-56694-0000     ($2,000.00) 
      Presenter: Ms. Jessica Haxhi
      Document Link: Ahmad
    8. The Superintendent approved Amendment #1 to Agreement #91331312 with Maria Rosa, to increase the number of hours from 40 by 80 to 120 hours due to increased translations from Covid-19; and, to increase funding of $2,500 by $4,000 to $6,500.00. 
      Funding Source:    2020-2021 Operating Budget        
      Acct. #19041700-56697-0000      ($2,500.00)ESSERF GrantProgram 
      Acct. # 25506342-56694-0000     ($4,000.00)  
      Presenter: Ms. Jessica Haxhi
      Document Link: Rosa
       
    9. The Superintendent approved an Agreement with Employer’s Reference Source (ERS), to provide criminal background screening for prospective volunteers for New Haven Public Schools, from September 15, 2020 to June 30, 2021, in an amount not to exceed $10,000.00. 
      Funding Source: School Volunteer Program
      Acct # 2528-6028-56694-0000 
      Presenter: Ms. Patricia DeMaio
      Document Link: ERSVol
       

     

    To Recommend Approval of the following: 

    ABSTRACTS:  

    1. Arabic Program Grant, in the amount of $15,206.52 for July 1, 2020 to June 30, 2021.  
      Funding Source: Qatar Foundation International, LLC 
      Presenter: Ms. Jessica Haxhi
      Document Link: Qatar
    2. Head Start Expansion Grant, in the amount of $126,006.00 for July 1, 2020 to June 30, 2021.  
      Funding Source: Connecticut State Department of Education 
      Presenter: Ms. Elizabeth Gaffney
      Document Link: HeadStartExpanison
    3. Youth Service Prevention Initiative, in the amount of $90,000.00 for Beecher, Wexler, West Rock, Barnard, Lincoln Bassett and Brennan schools, for July 1, 2020 to June 30, 2021. 
      Funding Source: Connecticut State Judicial Department 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: YVPIGrant
    4. State After School Grant, in the amount of $169,660.00 for Martinez, Columbus, Hill Central and Fair Haven schools, for July 1, 2020 to June 30, 2021. 
      Funding Source: Connecticut State Department of Education 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: StateAfterSchool
       
       

    AGREEMENTS 

    1. Agreement with Area Cooperative Education Services (ACES), to provide job-embedded professional development, technical support and coaching to beginning teachers and mentors participating in the state mandated induction program, TEAM, from September 14, 2020 to June 20, 2021 in an amount not to exceed $70,956.00. 
      Funding Source: Title I  Program  (Pending Receipt of Funds)
      Acct. # 2531-5170-56694-0000 
      Presenter: Dr. Michele Sherban
      Document Link: ACES
    2. Agreement with Area Cooperative Education Services (ACES) to provide professional development sessions for staff at Hillhouse High School, on increasing teacher capacity to use writing to increase and assess learning; strategies to engage students in effective writing; utilizing PLC process to plan, instruct and assess learning through writing, from November 25, 2020 to June 18, 2021 in an amount not to exceed $33,172.00. 
      Funding Source: 2020-2021 Operating Budget
      Acct. # 190-433—62-56694 
      Presenter: Mr. Glen Worthy
      Document Link: ACESHillhouse
    3. Agreement with Center for Collaborative Classroom to provide virtual and in-person professional development workshops on implementation of Making Meaning and Being a Writer Curriculum for K-4 staff participating in Wexler-Grant’s Leadership Team, from September 15, 2020 to May 31, 2021 in an amount not to exceed $21,800.00. 
      Funding Source: Commissioner’s Network –Wexler Program
      Acct. #2547-6293-56694-0032 
      Presenter: Mr. David Diah
      Document Link: CollabClass
    4. Agreement with The Kids Kraze, to provide extended day enrichment programs for Wexler-Grant students in grades K-3, from October 5, 2020 to June 4, 2021, in an amount not to exceed $60,000.00. 
      Funding Source: Commissioner’s Network – Wexler Program
      Acct. #2547-6293-56694-0032 
      Presenter: Mr. David Diah
      Document Link: KidsKrazeWex
    5. Agreement with Area Cooperative Education Services, (ACES), to provide a technical support staff person to support all adaptive learning software and programming including universal testing programs for Math and Literacy, from September 15, 2020 to June 30, 2021 in an amount not to exceed $68,208.00. 
      Funding Source: Alliance Program (Pending Receipt of Funds)
      Acct. #2579-5319-56694-0000. 
      Presenter: Ms. Lynn Brantley
      Document Link: ACESTech
    6. Agreement with Capitol Regional Education Council (CREC) to provide up to four places in their Advanced Alternative Route to Certification Special Education Cross Endorsement program, from August 24, 2020 to June 30, 2021, in an amount not to exceed $30,400.00. 
      Funding Source: IDEA Program(Pending Receipt of Funds)
      Acct. # 2504-5034-56903-0000 
      Presenter: Ms. Typhanie Jackson
      Document Link: CREC
    7. Agreement with EBS Health Care, to provide speech-language evaluation, remediation and consultation services, from September 14, 2020 to June 20, 2021 in an amount not to exceed $89,180.00. 
      Funding Source: 2020-2021 Operating Budget
      Acct. # 190-490-56694 
      Presenter: Ms. Typhanie Jackson
      Document Link: EBS
    8. Agreement with Center for Pediatric Therapy to provide speech-language evaluation, remediation and consultation services from September 14, 2020 to June 30, 2021 in an amount not to exceed $96,190.64. 
      Funding Source: IDEA Program (Pending Receipt of Funds)
      Acct. # 2504-5034-56903-0000 
      Presenter: Ms. Typhanie Jackson
      Document Link: CPT
    9. Agreement with Julie Bossenberry to provide audiology services for students from September 14, 2020 to June 30, 2021 in an amount not to exceed $42,250.00. 
      Funding Source: 2020-2021 Operating Budget
      Acct. # 190-490-56694 
      Presenter: Ms. Typhanie Jackson
      Document Link: Bossenberry
    10. Agreement with Highville Charter School to provide special education services for New Haven students attending Highville Charter School to comply with their IEP’s, from August 24, 2020 to June 30, 2021, in an amount not to exceed $65,754.00. 
      Funding Source: 2020-2021 Operating Budget
      Acct. # 190-494-00-56694 
      Presenter: Ms. Typhanie Jackson
      Document Link: Highville
    11. Agreement with Gateway Community College to provide the Gateway to College program for 16-20 year old students who have left high school without earning a diploma, from August 24, 2020 to June 30, 2021 in an amount not to exceed $550,000.00. 
      Funding Source: Alliance Program (Pending Receipt of Funds) 
      Acct. # 2547-6107-56694-0000($367,245.00) 
      Priority Schools Program   (Pending Receipt of Funds) 
      Acct. # 2579-5317-56694-0000($182,755.00) 
      Presenter:Ms. Typhanie Jackson
      Document Link: Gateway2C
    12. Agreement with Clifford Beers to provide wellness promotion professional development, mental health consultation and interventions for the Head Start program, from September 14, 2020 to June 30, 2021 in an amount not to exceed $75,000.00 
      Funding Source: Head Start Program
      Acct. #2532-5278-56694-0443 
      Presenter: Ms. Elizabeth Gaffney
      Document Link: CliffordBeers
    13. Agreement with Calvin Hill Day Care Center to provide 10 school day/school year school readiness spaces from September 15, 2020 to June 30, 2021 in an amount not to exceed $60,000.00. 
      Funding Source: School Readiness Program
      Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Elizabeth Gaffney
      Document Link: CalvinHill
    14. Agreement with Creating Kids at the Connecticut Children’s Museum, to provide 9 school day/school year school readiness spaces from September 15, 2020 to June 30, 2021 in an amount not to exceed $54,000.00. 
      Funding Source: School Readiness Program
      Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Elizabeth Gaffney
      Document Link: ChildrensMuseum
    15. Agreement with Gateway Community College Early Childhood Department to provide 40 school day/school year school readiness spaces, from September 15, 2020 to June 30, 2021 in an amount not to exceed $240,000.00. 
      Funding Source: School Readiness Program
      Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Elizabeth Gaffney
      Document Link: GatewayEarlyLearning
    16. Agreement with Leila Day Nurseries to provide 18 school day/school year school readiness spaces and 4 part day/school year school readiness spaces from September 15, 2020 to June 30, 2021 in an amount not to exceed $126,000.00. 
      Funding Source: School Readiness Program
      Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Elizabeth Gaffney
      Document Link: LeilaDay
    17. Agreement with New Haven Public School Readiness PreK Program to provide 142 school day/school year school readiness spaces and 68 part day/school year school readiness spaces from September 15, 2020 to June 30, 2021 in an amount not to exceed $1,158,000.00. 
      Funding Source: School Readiness Program
      Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Elizabeth Gaffney
      Document Link: NHPSReadiness
    18. Agreement with Westville Community Nursery School, to provide 6 school day/school year school readiness spaces and 6 part day/school year school readiness spaces from September 15, 2020 to June 30, 2021 in an amount not to exceed $63,000.00. 
      Funding Source: School Readiness Program
      Acct. #2523-5384-56697-0443 
      Presenter: Ms. Elizabeth Gaffney
      Document Link: WestvilleNursery
    19. Amendment #1 to Agreement # 95326536 with Arte, Inc., to change the scope of service to include student programming at Davis Street School ; to increase the total number of sessions from 48 sessions by 43 sessions for a total of 91 sessions, and to increase funding of $15,000.00 by $8,600.00 to $23,600.00. 
      Funding Source: Extended School Hours Program 
      Acct. #2579-5326-56694-0062 (Hillhouse)$15,000.00 
      Acct. #2579-6273-56694-0009 (Davis)$  8,000.00 Extended School Hours Carryover Program 
      Acct. # 2579-6280-56694-0009 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Arte
    20. Agreement with Arts for Learning CT to provide staff from InnerAct Theater to facilitate a Theatre program at John C. Daniels School, from September 14, 2020 to June 30, 2021, in an amount not to exceed $10,440.00. 
      Funding Source: 21st Century – Daniels Carryover Program 
      Acct. # 2579-6250-56697-0013 ($1,450.00) 21st Century – Daniels Program 
      Acct. # 2579-6243-56697-0013($8,990.00) 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ArtsLearning
    21. Agreement with Bodyworkers, LLC to provide a Zumba fitness program at Davis and Troup schools, from September 14, 2020 to June 30, 2021 in an amount not to exceed $16,350.00. 
      Funding Source: 21st Century Davis Carryover Program 
      Acct. # 2579-6280-56694-0009($1,800.00) 
      21st Century Davis Program 
      Acct. # 2579-6273-56694-0009($9,150.00) 21st Century Troup Program 
      Acct. #2579-6325-56697-0015($5,400.00) 
      Presenter:Ms. Gemma Joseph Lumpkin
      Document Link: BodyWorkers
    22. Agreement with Boys and Girls Club of New Haven to provide afterschool programming at Bishop Woods School, from September 14, 2020 to June 30, 2021, in an amount not to exceed $65,200.00. 
      Funding Source: 21st Century Carryover Program 
      Acct. # 2579-6280-56694-0043 ($4,400.00) 21st Century Program 
      Acct. # 2579-6273-56694-0043($38,000.00) Extended School Hours Program 
      Acct. # 2579-5326-56694-0043($22,800.00) 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BoysGirlsClub
    23. Agreement with Eli Whitney Museum to provide a school-based afterschool program focused on STEM for students at Wexler Grant and Davis schools, from September 14, 2020 to June 30, 2021, in an amount not to exceed $16,830.00. 
      Funding Source: 21st Century – Wexler Carryover Program 
      Acct. # 2579-6345-56697-0032($990.00) 21st Century – Davis Carryover Program 
      Acct. # 2579-6280-56694-009($990.00) 21st Century – Wexler Program 
      Acct. # 2579-6325-56697-0032($6,930.00) 21st Century – Davis Program 
      Acct. #2579-6273-56694-0009($7,920.00) 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: EliWhitney
    24. Agreement with Little Scientists to provide an after school program focused on STEM activities for students at Davis School, from September 14, 2020 to June 30, 2021 in an amount not to exceed $$11,375.00. 
      Funding Source: 21st Century – Davis Carryover Program 
      Acct. # 2579-6280-56694-0009($875.00) 21st Century – Davis Program 
      Acct. #2579-6738-56694-0009($10,500.00) 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: LittleScientists
    25. Agreement with Our World Care 4 Your Own, LLC to provide an afterschool science program for students at Troup School, from September 14, 2020 to June 30, 2021 in an amount not to exceed $14,000.00. 
      Funding Source: 21st Century – Troup Carryover Program 
      Acct. # 2579-6345-56694-0015($2,000.00) 21st Century – Troup Program 
      Acct. # 2579-6325-56694-0015($12,000.00) 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: OurWorld
    26. Agreement with Marcella Monk Flake, d/b/a The Monk Center for Academic Enrichment and Performing Arts, to provide enrichment programs for students at Troup School, from September 14, 2020 to June 30, 2021 in an amount not exceed $23,912.00. 
      Funding Source:21st Century – Troup Carryover Program 
      Acct. # 2579-6345-56697-0015($1,952.00) 21st Century – Troup Program 
      Acct. # 2579-6325-56697-0015($21,960.00) 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Monk
    27. Agreement with Kidz Kraze to provide enrichment activities for students at East Rock School from September 14, 2020 to June 30, 2021, in an amount not to exceed $39,262.08. 
      Funding Source: 21st Century – East Rock Program 
      Acct. # 2579-6243-56694-0046($36,493.60) Extended School Hours –East Rock Carryover Program 
      Acct. # 2579-6250-56694-0046($ 2,768.48) 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ERKidzKraze
    28. Agreement with New Haven Parks, Recreation and Trees Department to provide programming for students at Wexler-Grant and Martinez schools from September 23, 2019 to June 30, 2020, in an amount not to exceed $19,239.63. 
      Funding Source: 21st Century Program 
      Acct. # 2579-6325-56694-0032($15,279.63) State After School Program 
      Acct. # 2579-6205-56697-0032  ($  3,960.00) 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ParksRec
    29. Agreement with Honeywell Building Solutions for preventative maintenance/inspection tasks Enterprise Building Integrator (EBI) front end system for 24 of NHPS. The EBI is the proprietary Honeywell Software that is used to control the HVAC systems and allows facilities to provide the best possible energy efficient learning and working environments for students, staff and the general public, for Fiscal year 2020-2021 in an amount not to exceed $174,786.60. 
      Funding Source: Capital Projects 2020-2021 
      Presenter: Joseph Barbarotta
      Document Link: Honeywell1
    30. Agreement with Honeywell Building Solutions for 24/7 remote monitoring of boilers, chiller failures, sump pumps, power failures and low building temperatures. This service is crucial for the prevention of catastrophic failures that could result in disruption of school activities, notifications are sent out for immediate resolution. For Fiscal year 2020-2021 in an amount not to exceed $29,734.32. 
      Funding Source: Capital Projects 2020-2021 
      Presenter: Joseph Barbarotta
      Document Link: Honeywell2

     

    CONTRACTS

    *The following Contracts were previously Tabled Items: 

    1. Award of Contract #50500-2-2 for Total Lighting Services, LLC for On Call Emergency Lighting for fiscal year 2020-2021 in an amount not to exceed $50,000.00. 
      Funding Source: 2020-2021 Capital Projects 
      Presenter: Joseph Barbarotta
      Document Link: TotalLighting
    2. Award of Contract #21641-2-2 for Tim’s Enterprises, LLC for On Call Flooring Repairs for fiscal year 2020-2021 in an amount not to exceed $50,000.00. 
      Funding Source: 2020-2021 Capital Projects 
      Presenter: Joseph Barbarotta
      Document Link: Tims1
    3. Award of Contract #50521-1-5 for Tim’s Enterprises, LLC for On Call Carpentry Services for fiscal year 2020-2021 in an amount not to exceed $100,000.00. 
      Funding Source: 2020-2021 Capital Projects 
      Presenter:Joseph Barbarotta
      Document Link: Tims2
    4. Award of Contract #21685-1-3 for Utility Communications, Inc. for On Call Security Equipment Services for fiscal year 2020-2021 in an amount not to exceed $75,000.00. 
      Funding Source: 2020-2021 Capital Projects 
      Presenter:Joseph Barbarotta
      Document Link: Utility
    5. Award of Contract #50525A-1-4 for Amazon Landscaping Design and Handyman Services, LLC for On Call Painting Services for fiscal year 2020-2021 in an amount not to exceed $33,000.00. 
      Funding Source: 2020-2021 Capital Projects 
      Presenter:Joseph Barbarotta
      Document Link: Amazon
    6. Award of Contract #21653-2-2 for Anytime Sewer, Drain and Jetting Services, LLC for On Call Sewer Maintenance for fiscal year 2020-2021 in an amount not to exceed $60,000.00. 
      Funding Source: 2020-2021 Capital Projects 
      Presenter: Joseph Barbarotta
      Document Link: Sewer
    7. Award of Contract #21682-1-5 for Consolidated Electric, Inc. for On Call P.A. System Repairs for fiscal year 2020-2021 in an amount not to exceed $60,000.00. 
      Funding Source: 2020-2021 Capital Projects 
      Presenter: Joseph Barbarotta
      Document Link: Consolidated

     

    PURCHASE ORDER 

    1. Purchase Order for Houghton, Mifflin, Harcourt, (HMH), Universal Intervention Solutions, to provide READ 180 licenses for blended learning tools for students who are below benchmark in grades 4-12, from July 1, 2020 to June 30, 2021 in an amount not to exceed $94,020.00. 
      Funding Source: Alliance Program
      Acct. #2547-6107-56694-0000 
      Presenter: Ms. Lynn Brantley
      Document Link: HMHRead180