Finance & Operations Action Items for 7/06/20 Meeting

  • Monday, July 6, 2020 

    Virtual Meeting 

    4:30 p.m.  

     

    Chair: Mr. Matthew Wilcox 

     

    ACTION ITEMS 

     

    To Recommend Approval of the following items: 

     

    A. INFORMATION ONLY – Superintendent Approved: 

     

    1. Agreement with Berchem Moses, PC to provide legal services in such areas as leases/contracts and arbitration/litigation from July 1, 2020 to June 30, 2021, in an amount not to exceed $19,000.00. 
      Funding Source: 2020-2021 Operating Budget Acct. #190-47700-56696 
      Presenter: Attorney Michael Pinto
      Document Link: Berchem1 
       
    2. Agreement with Tinley, Renehan & Dost, LLP to provide general employment law advice, including investigation of allegations of misconduct, such as harassment, relating to employees, from July 1, 2020 to June 30, 2021 in an amount not to exceed $14,000.00. 
      Funding Source: 2020-2021 Operating Budget Acct. # 190-47700-56696 
      Presenter: Attorney Michael Pinto
      Document Link: Tinley 

     

    B.  ABSTRACTS:   

    1. New Haven Lexinome Project, in the amount of $115,704.00 for 2020-2021. 
      Funding Source: Yale University School of Medicine 
      Presenter: Ms. Lynn Brantley
      Document Link: Lexinome 
    2. 21st Century Community Learning Centers – Daniels/East Rock Grant in the amount of $92,500.00 for 2020-2021. 
      Funding Source: CT State Department of Education 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: 21stCentury 
    3. McKinney-Vento Education of Homeless Youth, in the amount of $50,000.00 for 2020-2021. 
      Funding Source:CT State Department of Education 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: McKinney 
    4. New Haven School Readiness Grant, in the amount of $8,137,572.00 for 2020-2021. 
      Funding Source: CT Office of Early Childhood 
      Presenter: Ms. Denise Duclos
      Document Link: SchReadiness

     

    C. AGREEMENTS: 

    1. Agreement with American Medical Response of Connecticut, Inc. to provide stand-by ambulance services for all NHPS student athletes at high and middle school football games, scrimmages, lacrosse games, physical education events and activities, from August 1, 2020 to June 30, 2021 in an amount not to exceed $34,124.00. 
      Funding Source:   2020-2021 Operating Budget Acct. # 190-40400-56694 
      Presenter: Mr. Erik Patchkofsky
      Document Link: Ambulance 
    2. Amendment to Sub- Award Agreement with Yale University to extend the Lexinome Agreement from June 30, 2020 to June 30, 2021 and to increase funding of $1,233,022.80 by $18,000.00 to $1,251,022.80. 
      Presenter: Ms. Lynn Brantley
      Document Link: Lexinome 
    3. Agreement with American Evaluation Services, Inc. to provide program evaluation and professional services for the 2017 cohort of Magnet School Assistance Program funded schools – East Rock, Edgewood, Davis, HSC and King/Robinson, from July 13, 2020 to June 30, 2021 in the amount not to  $173,663.00. 
      Funding Source: Magnet 17-22 Program Acct. #2517-6251-56680-0000 ($93,000.00) Magnet 17-22 Carryover Program Acct. #2517-6258-56680-0000 ($80,663.00) 
      Presenter: Ms. Michele Bonanno
      Document Link: AmEval 
    4. Agreement with Justice Education Center to provide interactive learning and programming for the Project Youth Connection Program from July 13, 2020 to September 30, 2020, in an amount not to exceed $35,650.00. 
      Funding Source: Extended School Hours Program Acct. #2579-5326-56694-0062 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: JusticeEd 
    5. Agreement with Sergio Rodriguez d/b/a Rodriguez Associates, LLC to support and provide service to McKinney Vento families and students, from July 14, 2020 to September 30, 2020 in an amount not to exceed $13,447.50. 
      Funding Source: McKinney-Vento Program Acct. # 2503-5027-56697-0000 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Rodriguez 
    6. Agreement with Sullivan Academy, Inc. to provide music production classes, and STEM workshops for disengaged students, grades 6-12 for four weeks, from July 1, 2020 to September 30, 2020, in an amount not to exceed $19,600.00. 
      Funding Source: Extended School Hours Program Acct. # 2579-5326-56694-0062 
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Sullivan 
    7. Renewal of Agreement with Advanced Office Systems (AOS), to provide NHPS IT Server Maintenance and support, from July 1, 2020 to June 30, 2021 in an amount not to exceed $266,240.00. 
      Funding Source: 2020-2021 Operating Budget Acct. # 190-47200-56694 
      Presenter: Ms. Sabina Sitaru
      Document Link: AOS1 
    8. Renewal of Agreement with Advanced Office Systems (AOS) to provide Desktop and Printer Support from July 1, 2020 to June 30, 2021 in an amount not to exceed $449,280.00. 
      Funding Source: 2020-2021 Operating Budget Acct. #190-47200-56694 
      Presenter: Ms. Sabina Sitaru
      Document Link: AOS2 
    9. Renewal of Agreement with Erate Online LLC for professional services regarding E-Rate Management from July 1, 2020 to June 30, 2021 in an amount not to exceed $40,000.00. 
      Funding Source: 2020-2021 Operating Budget Acct. # 190-47200-56694 
      Presenter: Ms. Sabina Sitaru
      Document Link: Erate 
    10. Agreement with Auntie Rose Child Care and Development Center to provide 15 full day/full year school readiness spaces and 1 school day/school year space from July 1, 2020 to June 30, 2021 in an amount not to exceed $139,860.00. 
      Funding Source: School Readiness Program (Pending Receipt of Funds)  Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Denise Duclos
      Document Link: RoseChildCare 
    11. Agreement with Catholic Charities, Inc.  – Archdiocese of Hartford, to provide164 full day/full year school readiness spaces from July 1, 2020 to June 30, 2021, in an amount not to exceed $1,463,536.00. 
      Funding Source: School Readiness Program (Pending Receipt of Funds) Acct. # 2523-5384-56697-0042 
      Presenter: Ms. Denise Duclos
      Document Link: CatholicChar  
    12. Agreement with Creative M.E. to provide 16 full day/full year school readiness spaces from July 9, 2020 to June 30, 2021 in an amount not to exceed $142,784.00. 
      Funding source: School Readiness Program (Pending Receipt of Funds) Acct.# 2523-5384-56697-0442 
      Presenter: Ms. Denise Duclos
      Document Link: CreativeME 
    13. Agreement with Friends Center for Children to provide 54 full day/full year school readiness spaces from July 1, 2020 to June 30, 2021 in an amount not to exceed $481,896.00. 
      Funding Source: School Readiness Program (Pending Receipt of Funds) Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Denise Duclos
      Document Link: FriendsCtr 
    14. Agreement with The Little Schoolhouse to provide 18 fully day/full year school readiness spaces from July 9, 2020 to June 30, 2021 in an amount not to exceed $160,632.00. 
      Funding Source:School Readiness Program (Pending Receipt of Funds) Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Denise Duclos
      Document Link: Schoolhouse 
    15. Agreement with Lulac Head Start to provide 136 full day/full year school readiness spaces from July 1, 2020 to June 30, 2021 in an amount not to exceed $1,213,664.00. 
      Funding Source: School Readiness Program (Pending Receipt of Funds) Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Denise Duclos
      Document Link: Lulac 
    16. Agreement with Montessori School on Edgewood to provide 31 full day/full year school readiness spaces from July 1, 2020 to June 30, 2021 in an amount not to exceed $276,644.00. 
      Funding Source: School Readiness Program (Pending Receipt of Funds) Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Denise Duclos
      Document Link: Montessori 
    17. Agreement with Morning Glory Early Learning Center to provide 30 full day/full year school readiness spaces from July 1, 2020 to June 30, 2021 in an amount not to exceed $267,720.00. 
      Funding Source: School Readiness Program (Pending Receipt of Funds) Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Denise Duclos
      Document Link: Morning 
    18. Agreement with St. Aedan Pre-School, to provide 69 full day/full year school readiness spaces from July 9, 2020 to June 30, 2021 in an amount not to exceed $615,756.00. 
      Funding Source: School Readiness Program (Pending Receipt of Funds) Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Denise Duclos
      Document Link: StAedan 
    19. Agreement with St. Andrew Child Care Center to provide 47 full day/full year school readiness spaces from July 1, 2020 to June 30, 2021 in an amount not to exceed $419,428.00. 
      Funding Source: School Readiness Program (Pending Receipt of Funds) Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Denise Duclos
      Document Link: StAndrew 
    20. Agreement with Yale New Haven Hospital Day Care Center to provide 27 full day/full year school readiness spaces from July 1, 2020 to June 30, 2021 in an amount not to exceed $240,948.00. 
      Funding Source:School Readiness Program (Pending Receipt of Funds) Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Denise Duclos
      Document Link: YaleDayCare 
    21. Agreement with Central CT Coast YMCA to provide 40 full day/full year school readiness spaces from July 1, 2020 to June 30, 2021 in an amount not to exceed $356,960.00. 
      Funding Source: School Readiness Program (Pending Receipt of Funds) Acct. # 2523-5384-56697-0442 
      Presenter: Ms. Denise Duclos
      Document Link: YMCA 
    22. Renewal of Memorandum of Agreement with Elm City Montessori to provide a Montessori option and local charter school with the District’s portfolio of schools, from July 1, 2020 to June 30, 2021, in an amount not to exceed $1,690,224.00. 
      Funding Source: 2020-2021 Operating Budget Acct. #190-400-00-56694 
      Presenter: Mr. Phillip Penn
      Document Link: ElmCity 
    23. Agreement with Berchem Moses PC to provide legal services in areas such as general advice, leases/contracts, pupil personnel, expulsions, special education and arbitration/litigation from July 1, 2020 to June 30, 2021 in an amount not to exceed $80,000.00. 
      Funding Source: 2020-2021 Operating Budget Acct. # 190-47700-56696 
      Presenter: Attorney Michael Pinto
      Document Link: Berchem2 
    24. Agreement with Shipman & Goodwin LLP to provide legal services on an as-needed basis regarding general legal advice, including but not limited to matters of statutory and regulatory interpretation and compliance, and matters of general legal issues, from July 1, 2020 to June 30, 2021 in an amount not to exceed $70,000.00. 
      Funding Source: 2020-2021 Operating Budget Acct. # 190-47700-56696 
      Presenter: Attorney Michael Pinto
      Document Link: Shipman1 
    25. Agreement with Shipman & Goodwin LLP to provide legal services on as needed basis regarding labor relations and negotiations issues from July 1, 2020 to June 30, 2021 in an amount not to exceed $80,000.00. 
      Funding Source: 2020-2021 Operating Budget Acct. #190-47700-56696 
      Presenter: Attorney Michael Pinto
      Document Link: Shipman2 
    26. Agreement with W. Martyn Philpot, LLC to provide legal services in areas such as general advice, leases/contracts, pupil personnel, expulsions, special education and arbitration/litigation from July 1, 2020 to June 30, 2021 in an amount not to exceed $80,000.00. 
      Funding Source: 2020-2021 Operating Budget Acct. #190-47700-56696 
      Presenter: Attorney Michael Pinto
      Document Link: Philpot 

     

    D. PURCHASE ORDER 

    1. Purchase Order with Student Management Information System (Schoolnet) for annual renewal of subscriptions licenses and support, from July 1, 2020 to June 30, 2021 in an amount not to exceed $89,800.00. 
      Funding Source:2020-2021 Operating Budget Acct. # 190-419-00-56694 
      Presenter: Dr. Michele SherbanDocument
      Link:       Schoolnet 

     

    E. CONTRACTS 

    1. Award of Contract #70205009 to MGD Graphics, Inc. to provide printing supplies and materials for the NHPS Print Shop located at Wilbur Cross High School, from July 1, 2020 to June 30, 2021 in an amount not to exceed $163,589.67. 
      Funding Source: 2020-2021 Operating Budget Acct. #190-478-00-55520 
      Presenter: Mr. Anthony Latella
      Document Link: Graphics 
    2. Renewal of Contract with Lindley Food Service to provide unitized breakfast kits or family style meals to Booker T. Washington, Elm City Montessori and Montessori on Edgewood schools, from July 1, 2020 to June 30, 2021 in an amount not to exceed $700,000.00. 
      Funding Source: Food Service Program Acct. #2521-5200-55587 
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: Lindley 
    3. Award of Contract to Winning Streak to provide uniform services for cafeteria workers, from July 1, 2020 to June 30, 2021 in an amount not to exceed $35,000.00.
      FundingSource: Food Service Program Acct. # 2521-5200-55586 
      Presenter:Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: Winning 
    4. Renewal  of Contract with Precision Food Services, to provide on-callrepairsfor commercial refrigeration equipment, from July 1, 2020 to June 30, 2021 in an amount not to exceed $140,000.00. 
      Funding Source: Food Service Program Acct. #2521-5200-56623 
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: Precision1 
    5. Renewal of Contract with Precision Food Services to provide on-call oven and steam equipment repairs from July 1, 2020 to June 30, 2021 in an amount not to exceed $150,000.00.
      FundingSource: Food Service Program Acct. #2521-5200-56623 
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: Precision2