Finance & Operations Action Items for 6/1/20 Meeting

  • Monday, June 01, 2020 

    Virtual Meeting

    4:30 p.m.  

     
     

    Chair: Mr. Matthew Wilcox 

     

    ACTION ITEMS

    To Recommend Approval of the following items:

     

    A. INFORMATION ONLY – Superintendent Approved (3):

    1. Agreement with Voiance Language Services, LLC to provide telephone-based interpretation and document translation services for more than 200 languages, from July 1, 2020 to June 30, 2021, in an amount not to exceed $8,000.00.
      Funding Source: Title IVA Program Acct. #2511-6269-56694-0000
      Presenter: Ms. Jessica Haxhi
      Document Link: Voiance
    2. Agreement with Connecticut Children’s Museum, to provide 40 workshops for early childhood educators and to maintain the Early Childhood Resource Center curriculum and resources, from July 1, 2020 to June 30, 2021 in an amount not to exceed $15,000.00.
      Funding Source: Quality Enhancement Program Acct. #2523-5385-56697-0000
      Presenter: Ms. Denise Duclos
      Document Link: Museum
    3. Agreement with Richard DelVecchio, DDS to provide clinical oversight and consultation for six school dental clinics, from July 1, 2020 to June 30, 2021 in an amount not to exceed $10,000.00.
      Funding Source: Medicaid Program Acct. # 2534-5408-56694
      Presenter: Ms. Sue Peters
      Document Link: DelVecchio 

     

    B. ABSTRACTS: (4)

    1. Abstract, Extended School Hours Grant, in the amount of $329,185.00 for July 1, 2020 to June 30, 2021.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ExtHrs

    2. Abstract, 21st Century Community Learning Center – Davis/Bishop Woods Grant, in the amount of $146,250.00 for July 1, 2020 to June 30, 2021.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: 21stDavisWoods

    3. Abstract, 21st Century – Troup/Wexler Grant in the amount of $190,000.00 for July 1, 2020 to June 30, 2021.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: 21stTr/Wex

    4. Abstract, 21st Century – Barnard/Brennan/Celentano Grant, in the amount of $200,000.00 for July 1, 2020 to June 30, 2021.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: 21stBarnard

     

     

    C. AGREEMENTS (7)

    1. Amendment #1 to Agreement #9623345 with Buck Institute for Education to decrease funding of $16,500.00 by $12,000.00 to $4,500.00 and to change the rate of $4,125.00 per day for 4 days, to $225.00 per hour for 20 hours with no change in Funding Source or Acct#.
      Funding Source: Magnet 16-19 Clemente C/O Program Acct. #2517-6233-56694-0042
      Presenter: Mr. Michael Youngman
      Document Link: Buck

    2. Agreement with Tiffany Beech to provide speech-language pathology services for students, from July 1, 2020 to June 30, 2021 in an amount not to exceed $108,290.00.
      Funding Source: 2020-21 Operating Budget Acct. # 190-490-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Beech

    3. Agreement with Bonnie Ray, to provide Sign-Language Interpreting services to deaf or hearing impaired students, from July 1, 2020 to June 30, 2021, in an amount not to exceed $85,500.00.
      Funding Source: 2020-21 Operating Budget Acct.# 190-490-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Ray

    4. Amendment #2 to Agreement #96108452 with Area Cooperative Educational Services, (ACES), to decrease total funding of $290,290.00 by $24,310.00 to $265,980.00 due to a decrease in the number of days worked by 1 BA from 182 days to 36 days at 1 day per week; and to correct the number of BT workers from 2 BT to 3 BT works.
      Funding Source: Alliance Program ($265,980.00) Acct. #2547-6108-56694-0420
      Presenter: Ms. Typhanie Jackson
      Document Link: ACES

    5. Agreement with CT Association for the Performing Arts, (CAPA), to provide planning, management and services for COOP High School theaters and designated arts related facilities, from July 1, 2020 to June 30, 2021, in an amount not to exceed $119,583.00.
      Funding Source: 2020-21 Operating Budget Acct. #190-47000-56694
      Presenter: Attorney Michael Pinto
      Document Link: CAPA

    6. Agreement with DePino, Numez and Biggs, LLC to provide Lobbying and related services from July 1, 2020 to June 30, 2021, in an amount not to exceed $50,000.00.
      Funding Source: 2020-21 Operating Budget Acct. #190-47000-56694
      Presenter: Attorney Michael Pinto
      Document Link: DePino

    7. Approve the “Healthy Food Certification State” Addendum to Agreement for Child Nutrition Programs (ED-099) to consider (1) implementation of a Healthy Food Option; (2) to allow Food Exemptions; and (3) to allow Beverage Exemptions.
      Presenter: Attorney Michael Pinto
      Document Link: Certification

     

    D. CONTRACTS (21)

    1. Renewal of Contract #70195103 with Lindenmeyr Munroe to provide Color and Speciality Paper supplies for FY2020-21, in an amount not to exceed $269,412.15.
      Funding Source: 2020-2021 Operating Budget. Acct. #190-47800-55520
      Presenter: Mr. Anthony Latella
      Document Link: Paper
    2. Renewal of Contract with Aircare Environmental Services, Inc., to provide On-Call Hood Cleaning Services for the Food Service for FY 2020-2021, in an amount not to exceed $60,000.00.
      Funding Source: Food Service Program Acct. #2521-5200-56623
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: AirCare
    3. Renewal of Contract with Encore Holding, LLC, to provide On-Call Kitchen Suppression Repairs for Food Service for FY2020-2021, in an amount not to exceed $50,000.00.
      Funding Source: Food Service Program Acct. # 2521-5200-56623
      Presenter: Mr. Michael Gorman/Ms. Gail Sharry
      Document Link: Encore
    4. Award of Contract for the purchase of bread and bakery products for the Food Service Program from Lupi’s Inc., Thurston Foods, Inc., Chabasso Bakery, in the amount of $250,000.00 for FY2020-21.
      Funding Source: Food Service Program Acct. #2521-5200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: Bread
    5. Renewal of Contract to Lindley Food Service, to provide unitized breakfast and lunch kits for the Food Service Program for FY 2020-21, in an amount not to exceed $1,900,000.00.
      Funding Source: Food Service Program Acct. # 2521-5200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: Lindley
    6. Award of Contract #50477 to Tri State Maintenance Services, LLC for On Call Plumbing Repair Services for FY 2020-21, in an amount not to exceed $100,000.00.
      Funding Source: 2020-21 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: TriState
    7. Renewal of Contract #21579-2-2 to CT Controls Corp, for On Call HVAC Controls Services for FY 2020-21, in an amount not to exceed $200,000.00.
      Funding Source: 2020-2021 Operating Budget Acct. # 190-47400-56624
      Presenter: Mr. Joseph Barbarotta
      Document Link: Controls
    8. Award of Contract #50471 to Lior Excavating, LLC, for On Call Asphalt and Concrete Services for FY2020-21, in an amount not to exceed $100,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Lior
    9. Award of Contract to New Haven Pictograph for On Call Audio Visual Services for FY2020-21, in an amount not to exceed $50,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Pictograph
    10. Renewal of Contract #21566A-2-2 to Amazon Landscaping Design, LLC for On Call Landscaping for FY2020-21, in an amount not to exceed $25,000.00.
      Funding Source: 2020-2021 Operating Budget Acct. #190-47400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: Amazon
    11. Award of Contract #21566A to Cheapscapes Landscaping for On Call Landscaping for FY 2020-21, in an amount not to exceed $25,000.00.
      Funding Source: 2020-2021 Operating Budget Acct. # 190-47-4700-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: Cheapscapes
    12. Award of Contract #21559 to Connecticut Pest Elimination Inc. for On Call Pest and Rodent Control for FY2020-21, in an amount not to exceed $35,000.00.
      Funding Source: 2020-2021 Operating Budget Acct. #190-47400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: CTPest
    13. Award of Contract #21587 to Eagle Rivet Roof Service for On Call Roofing Services for FY2020-21, in an amount not to exceed $150,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Roof
    14. Award of Contract #21549-2-2 to EnviroMed Services, Inc., for On Call Asbestos and Environmental Management Services for FY2020-21, in an amount not to exceed $50,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: EnviroMed
    15. Renewal of Contract #21558 to Hillyard, Inc. d/b/a Rovic for Gym Floor Refinishing for FY2020-21, in an amount not to exceed $30,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: HillyardRovic
    16. Award of Contract #21556 to HI Way Safety Systems for On Call Line Stripping for FY2020-21, in an amount not to exceed $25,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: HIWay
    17. Award of Contract #21554 to Life Safety SVC & Supply LLC for On Call Fire Extinguisher Services for FY2020-21, in an amount $25,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: LifeSafety
    18. Award of Contract #21578 to Pasquariello Electric for On Call Electrical Repair Services for FY2020-21, in an amount not to exceed $150,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Pasquariello
    19. Award of Contract #50449 to Lior Excavating for On Call Sidewalk Repairs for FY2020-21, in an amount not to exceed $25,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: Sidewalk
    20. Award of Contract #21588 to East Shore Glass, Inc. for On Call Glass Repairs for FY2020-2021, in an amount not to exceed $95,000.00.
      Funding Source: 2020-2021 Operating Budget Acct. #190-47400-566624
      Presenter: Mr. Joseph Barbarotta
      Document Link: Glass
    21. Award of Contract #50449 to White Owl Construction for On Call Sidewalk Repairs for FY2020-21, in an amount not to exceed $25,000.00.
      Funding Source: 2020-2021 Capital Projects
      Presenter: Mr. Joseph Barbarotta
      Document Link: WhiteOwl