Finance & Operations Action Items for 12/06/21 Meeting Save Cancel E-ALERT

  • Monday, December 6, 2021

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

     

    A. INFORMATION ONLY:

    1. Agreement with Howard Blas to provide professional development and coaching for teachers at the Yeshiva Gedolah Rabbinical Institute and The Cedar School, from December 14, 2021 to June 25, 2022, in an amount not to exceed $2,296.00.
      Funding Source: Title IIA Non Public Carryover Program Acct. #2511-5722-56905-NP14 ($2,223.19) Title IIA Non Public Carryover Program Acct. #2511-5722-56905-NP27 ($ 72.81)
      Presenter: Ms. Patricia DeMaio
      Document Link: Blas
    2. Amendment #1 to Agreement #95385167 with Sheryl Sadinsky, to increase funding of $15,000.00 by $4,500.00 to $19,500.00 for 60 additional hours of on-site and virtual coaching and program assessment for School Readiness staff, from December 14, 2021 to June 30, 2022.
      Funding Source: Quality Enhancement Program Acct. #2523-5385-56697-0042
      Presenter: Ms. Denise Duclos
      Document Link: Sadinsky
    3. Amendment #1 to Agreement #91344249 with Common Ground/New Haven Ecology Group, to increase funding of $8,000.00 by $7,000.00 to $15,000.00 for one additional day of program, weekly, at John C. Daniels School, in order to open the outdoor program to additional grade levels and students, from November 2021 to June 30, 2022.
      Funding Source: Interdistrict Magnet Program Acct. #270-433-56697-013
      Presenter: Ms. Carroll Ryan
      Document Link: CommonGround
    4. Agreement with Interservice Clubs Committee of New Haven, Inc., to provide use of Camp Cedarcrest ropes course, hiking trails and facilities for New Haven Public School students who participate in the Project Pride program, from October 13, 2021 to June 30, 3022, in an amount not to exceed $5,000.00.
      Funding Source: Alliance Program Acct. #2547-6107-56694-0000
      Presenter: Mr. Erik Patchkofsky
      Document Link: Interservice
    5. Amendment #1 to Agreement with 3Prime Web Solutions to update funding source account, with no change in total amount.
      Funding Source: Alliance Program Acct. #25476107-56694
      Presenter: Ms. Lynn Brantley
      Document Link: 3Prime_A1
    6. Agreement with RYASAP d/b/a Public Allies Connecticut, to provide an AmeriCorp member to facilitate student projects including Guest Artist Program and student voice events at Edgewood School, from September 7, 2021 to June 30, 2022, in an amount not to exceed $16,300.
      Funding Source: 2021-2022 Operating Budget Acct. #190-433-56694-0012
      Presenter: Mr. Nicholas Perrone
      Document Link: PublicAllies

     

    B. ABSTRACT:

    1. Title I Part A Grant in the amount of $12,100,572.00 ($11,961,705.13 Public/$138,866.87 Non Public) for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Keisha Redd-Hannans
      Document Link: TitleIA
    2. Title IIA Grant in the amount of $1,093,786.00 ($988,641.82 Public/$95,144.18 Non Public) for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Keisha Redd-Hannans
      Document Link: TitleIIA

     

    C. AGREEMENTS:

    1. Amendment #1 to Agreement #95385166 with Michelle Della Camera to increase funding of $15,000.00 by $5,850.00 to $20,850.00 for 78 additional hours of on-site and virtual coaching and program assessment for School Readiness staff, from December 14, 2021 to June 30, 2022.
      Funding Source: Quality Enhancement Program Acct. #2523-5385-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: DellaCamera
    2. Agreement with Foundation of Greater New Haven Chamber of Commerce for the coordination and administration of the Annual New Haven City-wide Science Fair program for New Haven Public School students, from December 14, 2021 to June 30, 2022, in an amount not to exceed $$28,000.00.
      Funding Source: Priority Program Acct. #2579-5319-56694-0000
      Presenter: Dr. Richard Therrien
      Document Link: Chamber
    3. Agreement with #ThaTeam Podcast, LLC, to provide a program for Hillhouse students who will learn podcast production from producing content, audio engineering, recording and hosting, from December 13, 2021 to June 17, 2022, in an amount not to exceed $23,540.00.
      Funding Source: Title I Program (Pending Receipt of Funds) Acct. #2531-0062-56694-0062
      Presenter: Dr. Glen Worthy
      Document Link: ThaTeam
    4. Agreement with Devon Alexander, d/b/a Paraclete Partnerships, to provide virtual racial equity coaching and consultation for 27 teachers and 2 building leaders at HSC, from December 14, 2021 to June 30, 2022 in an amount not to exceed $25,000.00.
      Funding Source: Magnet 17-22 HSC Program Acct. #2517-6255-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: Paraclete
    5. Agreement with Panorama Education, Inc., to provide districtwide stakeholder climate surveys for students, staff and families, from November 10, 2021 to June 30, 2022, in an amount not to exceed $80,000.00.
      Funding Source: Title IVA Program Acct. #2511-6291-56694-0000
      Presenter: Dr. Michelle Kelly-Baker
      Document Link: Panorama
    6. Agreement with CV Media, Inc., to provide management of all media-purchases to support the district’s 2022 school choice process, including media planning, media contracts, strategic media negotiating and buying, from December 14, 2021 to April 30, 2022, in an amount not to exceed $85,000.00.
      Funding Source: Magnet 17-22 Central Office Program Acct. #2517-6251-56694-0000
      Presenter: Ms. Michele Bonanno
      Document Link: CVMediaz
    7. Agreement with Coppola Photography to provide commercial videography and photographs that highlight New Haven Public Schools, to be used in the 2022 Choice & Enrollment catalog, from January 11, 1022 to April 30, 2022, in an amount not to exceed $33,150.00. Funding Source: Magnet 17-22 Central Office Program Acct. #2517-6251-56694-0000
      Presenter: Mr. Marquelle Middleton
      Document Link: Coppola
    8. Amendment #1 to Agreement #91344257 with EBS Health Care, to increase funding of $89,180.00 by $68,600.00 to a total of $157,780.00 to support increased Speech-Language staff person to remain State compliant from November 15, 2021 to June 30, 2022.
      Funding Source: 2021-2022 Operating Budget Acct. #190-490-56694 ($89,180.00) ESSER II Program Acct. #2552-6363-56697 ($68,600.00)
      Presenter: Ms. Typhanie Jackson
      Document Link: EBS
    9. Amendment #1 to Agreement #95034187 with Center for Pediatric Therapy, to increase funding of $96,200.00 by $184,171.00 to $280,371.00 to provide 2 additional Speech Language staff to cover 5 additional schools from November 15, 2021 to June 30, 2022.
      Funding Source: IDEA Program Acct. #2504-5034-56903-0000 ($96,200.00) ESSER II Program Acct. #2552-6363-56697-0000 ($184,171.00)
      Presenter: Ms. Typhanie Jackson
      Document Link: CPT
    10. Agreement with Arte, Inc., to provide afterschool arts, crafts and physical fitness programming for K-8 students at Family Academy of Multilingual Exploration, from November 29, 2021 to June 3, 2022, in an amount not to exceed $5,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0041
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Arte
    11. Agreement with Little Scientists to provide science programming for up to 15 students at Family Academy of Multilingual Exploration, from November 29, 2021 to June 3, 2022, in an amount not to exceed $10,500.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0041
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Scientists
    12. Agreement with Kidz Kraze to provide after school programming for 75 students from Wexler Grant School and up to 40 students at East Rock School, from December 14, 2021 to June 30, 2022, in an amount not to exceed $64,153.62.
      Funding Sources: ESSER II Program Acct. #2552-6363-56697-0032 ($9,920.00) ESSER II Program Acct. #2552-6363-56697-0046 (54,233.62)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: KidzKraze
    13. Agreement with New Haven Reads Community Book Bank, to provide after school tutoring programs for up to 50 students who are below reading grade level, from November 14, 2021 to June 30, 2022, in an amount not to exceed $49,967.84.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Reads
    14. Agreement with Upon This Rock Ministries, to provide an extended hours tutoring, arts and crafts and wellness program for up to 25 students, as well as a once per month Saturday Academy for up to 60 students, from December 13, 2021 to June 30, 2022, in an amount not to exceed $30,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Rock
    15. Agreement with Boy Scouts of America, CT Yankee Council, to operate summer camps and programs for up to 190 students, from July 1, 2021 to June 30, 2022, in an amount not to exceed $94,700.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BSA
    16. Agreement with Convergence Consulting Group, Inc. to provide leadership development system from July 1, 2021 to June 30, 2022, in an amount not to exceed $88,000.00.
      Funding Source: Wallace Foundation Acct. #19045400-56694
      Presenter: Dr. Paul Whyte
      Document Link: CCG
    17. Agreement with Innovated Engineering Solutions to provide engineering services for Boilers at schools, from July 1, 2021 from June 30, 2021, in an amount not to exceed $50,000.00.
      Funding Source: Capital Projects Acct. #3C202071-58101 ($25,000.00)
      Funding Source: Capital Projects Acct. #3C202074-58101 ($25,000.00)
      Presenter: Mr. Joseph Barbarotta
      Document Link: IES_Boilers
    18. Agreement with the City of New Haven for New Light Investigations, LLC to provide investigative services, from July 1, 2021 to June 30, 2022, costs for agreement split with City in an amount not to exceed $99,000.00.
      Funding Source: General Account (City) Acct. #11331340-56696 ($49,000.00)
      Funding Source: 2021-2022 Operating Budget (BOE) Acct. #19045100-56694 ($50,000.00)
      Presenter: Ms. Thomas Lamb/Ms. Lisa Mack
      Document Link: NewLight
    19. Agreement with District Arts & Education to provide one of three semesters for a computer science certification program for 50 11th and 12th grade students from December 14, 2021 to June 30, 2022, in an amount not to exceed $200,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Ivelise Velazquez/Ms. Rosalyn Diaz-Ortiz D
      ocument Link: ArtsED1
    20. Agreement with District Arts & Education to provide two of three semesters in a computer science certification program for 50, 11th and 12 grade students, from July 1, 2022 to December 30, 2022, in an amount not to exceed $200,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Ivelise Velazquez/Ms. Rosalyn Diaz-Ortiz
      Document Link: ArtsED2

     

    D. CHANGE ORDER

    1. Change Order #1 with Filter Sales and Services to add a funding source for an increase of the contract amount from $125,000.00 by $125,000.00 to $250,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #19047400-56624 ($125,000.00)
      Funding Source: Capital Projects Acct. #3C202074-58101 ($125,000.00)
      Presenter: Mr. Joseph Barbarotta
      Document Link: Filter_CO1
    2. Change Order #1 with Goody’s Hardware to add a funding source for an increase of the contract amount from $25,000.00 by $25,000.00 to $50,000.00.
      Funding Source: Capital Projects Acct. #3C222261-58101 ($25,000.00)
      Funding Source: Capital Projects Acct. #3C202071-58101 ($25,000.00)
      Presenter: Mr. Joseph Barbarotta
      Document Link: Goodys_CO1
    3. Change Order #1 with M&M Total Construction, LLC to add an additional school to the contract, with no change in funding amount of $261,198.00.
      Presenter: Mr. Joseph Barbarotta
      Document Link: MMSnow_CO1
    4. Change Order #1 with Tim’s Enterprises LLC to add a funding source for an increase of the contract amount from $25,000.00 by $40,000.00 to $65,000.00.
      Funding Source: Capital Projects Acct. #3C222261-58101 ($25,000.00)
      Funding Source: Capital Projects Acct. #3C202071-58101 ($40,000.00)
      Presenter: Mr. Joseph Barbarotta
      Document Link: TimsFloor_CO1