Finance & Operations Action Items for 7/06/21 Meeting

  • Tuesday, July 6, 2021

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Area Cooperative Educational Services, (ACES), to provide behavior management services and support for identified students, staff and parents, from July 6, 2021 to July 30, 2021, in an amount not to exceed $4,322.50.
      Funding Source: IDEA Program Acct. #2504-5034-56903
      Presenter: Ms. Typhanie Jackson
      Document Link: ACES

     

    B. ABSTRACTS:

    1. Black Lives Matter at Metro, (BLM@Metro), in the amount of $5,000.00 for September 9, 2021 to August 31, 2022.
      Funding Source: William Casper Graustein Memorial Fund
      Presenter: Mr. Michael Crocco
      Document Link: BLM@Metro
    2. Head Start State Services, in the amount of $122,708.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Mary Derwin
      Document Link: HSState
    3. Head Start American Recovery Plan in the amount of $635,342.00 for April 1, 2021 to March 31, 2023.
      Funding Source: U.S. Office of Head Start
      Presenter: Ms. Mary Derwin
      Document Link: HSRecovery

     

    C. AGREEMENTS:

    1. Agreement with Foundation for the Arts & Trauma, Inc., to provide the Strong Leaders program for up to 12 students from High School in the Community, from July 6, 2021 to July 23, 2021, in an amount not to exceed $13,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56694-SS44
      Presenter: Ms. Cari Strand
      Document Link: Foundation
    2. Agreement with Grinand Bare, LLC to provide summer enrichment activities for HSC Summer Camp and to collaborate in the planning and facilitation of the HSC Bridge orientation program for freshmen and sophomores, from July 13, 2021 to August 4, 2021 in an amount not to exceed $11,070.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56694-SS44
      Presenter: Ms. Cari Strand
      Document Link: Bare
    3. Agreement with Center for Pediatric Therapy to provide speech-language remediation, evaluation and consultation services from July 13, 2021 to July 30, 2021, in an amount not to exceed $8,500.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-490-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Pediatric
    4. Agreement with Auntie Rose Child Care Development Center to provide 20 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $178,480.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: AuntieRose
    5. Agreement with Catholic Charities Archdiocese of Hartford, to provide 164 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $1,463,536.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: CatholicChar
    6. Agreement with Creative M.E., to provide 22 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $196,328.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: CreativeME
    7. Agreement with Clifford W. Beers Child Guidance Clinic, to provide 44 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $392,656.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: CliffordBeers
    8. Agreement with Friends Center for Children, to provide 60 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $535,440.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: FriendsCtr
    9. Agreement with The Little Schoolhouse, to provide 18 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $160,632.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: Schoolhouse
    10. Agreement with Lulac Head Start, to provide 136 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $1,213,664.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: LULAC
    11. Agreement with Montessori School on Edgewood, to provide 31 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $276,644.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: Montessori
    12. Agreement with Morning Glory Early Learning Center, to provide 30 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $267,720.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: MorningGlory1
    13. Agreement with St. Aedan Pre-School, to provide 69 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $615,756.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: StAedan
    14. Agreement with St. Andrew Child Care Center, to provide 36 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $321,264.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: StAndrew
    15. Agreement with Yale New Haven Hospital Day Care Center, to provide 22 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $196,328.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: YaleNH
    16. Agreement with Central Connecticut Coast YMCA, to provide 32 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $285,568.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: YMCA
    17. Agreement with Advance Child Care Center, to provide 5 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $44,620.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: Advance
    18. Agreement with First Step Learning Center, to provide 11 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $321,264.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: FirstStep
    19. Agreement with All Our Children, to provide 8 full day/full year School Readiness spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $71,392.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: Children
    20. Agreement with Friends Center for Children, to provide 25 full day/full year Infant-Toddler, from July 5, 2021 to June 30, 2022, in an amount not to exceed $256,053.98.
      Funding Source: Child Day Care Program Acct. #2090-6366-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: FriendsCtr2
    21. Agreement with Lulac Head Start, to provide 53 full day/full year Infant-Toddler spaces and 22 spaces for Infant-Toddler wrap-around services, from July 1, 2021 to June 30, 2022, in an amount not to exceed $626,097.02.
      Funding Source: Child Day Care Program Acct. #2090-6366-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: LULAC2
    22. Agreement with Montessori School on Edgewood, to provide 20 full day/full year Infant Toddler spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $206,497.10.
      Funding Source: Child Day Care Program Acct. #2090-6366-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: Montessori2
    23. 23. Agreement with Morning Glory Early Learning Center, to provide 16 full day/full year Infant Toddler spaces, from July 1, 2021 to June 30, 2022, in an amount not to exceed $165,197.68.
      Funding Source: Child Day Care Program Acct. #2090-6366-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: MorningGlory2
    24. Agreement with Blackboard Inc. to provide custom templates configuration, maintenance, online training to District Webpage, from July 1, 2021 to June 30, 2022, in an amount not to exceed $28,970.00.
      Funding Source: ESSER II Program Acct. #2552-6363-58704-0000
      Presenter: Ms. Gilda Herrera
      Document Link: Blackboard
    25. Agreement with Total Communications Inc. to provide system upgrade for hardware and software of phone system, from July 1, 2021 to June 30, 2021, in an amount not to exceed $560,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-58704-0000
      Presenter: Ms. Gilda Herrera
      Document Link: TC_Flex
    26. Agreement with CDW Government to provide software system helpdesk, inventory tracking that integrates into Powerschool, from July 1, 2021 to June 30, 2022, in an amount not to exceed $59,500.00
      Funding Source: ESSER II Program Acct. #2552-6363-58704-0000
      Presenter: Ms. Gilda Herrera
      Document Link: CDW1
    27. Agreement with CDW Government to provide Google Workspace for Education Plus, from July 1, 2021 to June 30, 2022, in an amount not to exceed $112,500.00.
      Funding Source: ESSER II Program Acct. #2552-6363-58704-0000
      Presenter: Ms. Gilda Herrera
      Document Link: CDW2
    28. Amendment #1 to SHI International Corp to amend to a multi-year agreement from July 1, 2021 to June 30, 2024, with no change in funding amount.
      Funding Source: ESSER II Acct. #25526363-58704-0000
      Presenter: Ms. Gilda Herrera
      Document Link: A1_SHI
    29. Amendment #1 to GoGuardian to amend to a multi-year agreement from July 1, 2021 to June 30, 2024, with no change in funding amount.
      Funding Source: ESSER II Acct. #25526363-58704-0000
      Presenter: Ms. Gilda Herrera
      Document Link: A1_GoGuard

     

    D. CONTRACTS:

    1. Award of Contract for Dairy and Juice under RFP 2021-05-1380 from July 1, 2021 to June 30, 2022, in an amount not to exceed $900,000.00.
      Funding Source: 2021-2022 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sharry
      Document Link: FoodJuice
    2. Award of Contract for MGD Graphics, Inc. for Graphic Art Supplies from July 1, 2021 to June 30, 2022, in an amount not to exceed $190,145.00.
      Funding Source: 2021-2022 Operations Budget Acct. #19047800-55520
      Presenter: Mr. Anthony Latella
      Document Link: Graphics
    3. Award of Contract for Lindenmeyr Munroe for Color and Specialty Paper Supplies from July 1, 2022 to June 30, 2022, in an amount not to exceed $434,039.00.
      Funding Source: 2021-2022 Operations Budget Acct. #19047800-55520
      Presenter: Mr. Anthony Latella
      Document Link: Color
    4. Award of Contract #21707A-2-5 with Amazon Landscaping Design & Handyman for On Call Landscaping from July 1, 2021 to June 30, 2022, in an amount not to exceed $105,000.00.
      Funding Source: 2021-2022 Operations Budget Acct. #19047400-56662
      Presenter: Mr. John Barbarotta
      Document Link: Amazon1
    5. Award of Contract #50525-2-4 with Amazon Landscaping Design & Handyman for On Call Painting and Varnishing Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $33,000.00.
      Funding Source: Capital Projects Acct. #3C20-2071-580101
      Presenter: Mr. John Barbarotta
      Document Link: Amazon2
    6. Award of Contract #21749 with Biosvert Plumbing LLC for On Call HVAC Repair Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $200,000.00.
      Funding Source: Capital Projects Acct. #3C22-2262-58101
      Presenter: Mr. John Barbarotta
      Document Link: Biosvert
    7. Award of Contract with Cintas for Mops and Mats Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $60,000.00.
      Funding Source: Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. John Barbarotta
      Document Link: Cintas
    8. Award of Contract #50517-2-4 with Cohen’s Key Shop Inc. for On Call Locksmith Repair Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $50,000.00.
      Funding Source: Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. John Barbarotta
      Document Link: Cohens
    9. Award of Contract #50519-2-5 with East Shore Glass Inc. for On Call Glass Repairs Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $95,000.00.
      Funding Source: 2021-2022 Operations Budget Acct. #190-47400-56624
      Presenter: Mr. John Barbarotta
      Document Link: Glass
    10. Award of Contract with Kone, Inc. for On Call Elevator Repair Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $215,000.00.
      Funding Source: Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. John Barbarotta
      Document Link: Kone
    11. Award of Contract #21611-2-2 with New Haven Pictograph for On Call Audio Visual Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $50,000.00.
      Funding Source: Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. John Barbarotta
      Document Link: Pictograph
    12. Award of Contract #50544R with Select Fence for On Call Fence Repair Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $35,000.00.
      Funding Source: Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. John Barbarotta
      Document Link: Fence
    13. Award of Contract #21687-2-5 with Sports Construction for On Call Gym Equipment Repairs/Replacement Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $50,000.00.
      Funding Source: Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. John Barbarotta
      Document Link: Sports
    14. Award of Contract # 21684-2-3 with Trassig Corp. for On Call Playground Inspection Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $50,000.00.
      Funding Source: Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. John Barbarotta
      Document Link: Trassig
    15. Award of Contract #21749 with Tucker Mechanical Inc. for On Call HVAC Repair Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $200,000.00.
      Funding Source: Capital Projects Acct. #3C22-2262-58101
      Presenter: Mr. John Barbarotta
      Document Link: Tucker

     

    E. PURCHASE ORDERS:

    1. Purchase Order for Advanced Office Systems to provide 1,000 PCs to teachers in the district from July 1, 2021 to June 30, 2022, in an amount not to exceed $449,280.00.
      Funding Source: ESSER II Program Acct. #25526363-58704-0000
      Presenter: Ms. Gilda Herrera
      Document Link: PO_AOS