Finance & Operations Action Items for 6/07/21 Meeting

  • Monday, June 7, 2021

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY - Superintendent Approved:

    1. Agreement with Dominique Argo to provide a 3-credit summer intensive college course for students at New Haven Academy, under the Early College Experience program at Southern Connecticut State University, from June 30, 2021 to January 31, 2022 in an amount not to exceed $5,929.00.
      Funding Source: ESSER II Program Acct. # TBD
      Presenter: Mr. Greg Baldwin/Ms. Meredith Gavrin
      Document Link: 
    2. Amendment #1 to Agreement #96293621 with Denise Cole to reduce the Agreement dollar amount from $11,880.00 by $7,480.00 to $4,400.00.
      Funding Source: Commissioner’s Network – Wexler Program Acct. #2547-6293-56694-0032
      Presenter: Mr. David Diah
      Document Link: Cole
    3. Agreement with Gateway Community College to provide a high school level English as a Second Language course and an ESL Enrichment class to high school students from July 6, 2021 to July 30, 2021 in an amount not to exceed $5,299.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697
      Presenter: Mr. Pedro Mendia
      Document Link: Gateway
    4. Agreement with Outfront Media to design 3 billboards and advertise the New Haven Public Schools Head Start Program from April 12, 2021 to June 30, 2021, in an amount not to exceed $5,880.00.
      Funding Source: Head Start Program Acct. #2532-5279-56694-0443
      Presenter: Ms. Pamela Augustine Jefferson
      Document Link: Outfront
    5. Agreement with Public Good Design to develop, design, produce and deliver creative content for the 2021 Head Start Recruitment Campaign, from April 12, 2021 to June 30, 2021 in an amount not to exceed $12,325.00.
      Funding Source: Head Start Program Acct. #2532-5279-56694-0443
      Presenter: Ms. Pamela Augustine Jefferson
      Document Link: PublicGood
    6. Agreement with Vector Media to provide bus displays to highlight the New Haven Public School Head Start Program, from April 12, 2021 to June 30, 2021, in an amount not to exceed $7,500.00.
      Funding Source: Head Start Program Acct. #2532-5279-56694-0443
      Presenter: Ms. Pamela Augustine Jefferson
      Document Link: VectorMedia
    7. Agreement with Phoenix Press to produce and mail Every Door Direct Postcard Mailing Campaign to 30,000 homes in New Haven, from April 12, 2021 to June 30, 2021, in an amount not to exceed $6,896.00.
      Funding Source: Head Start Program Acct. #2532-5279-56694-0443
      Presenter: Ms. Pamela Augustine Jefferson
      Document Link: Phoenix
    8. Agreement with ASD Fitness Center to provide adaptive physical education classes to small groups of students with high incident disabilities in grades K-8 at East Rock School the ESY summer program, from July 1, 2021 to July 31, 2021, in an amount not to exceed $4,000.00.
      Funding Source: IDEA Program Acct. #2504-5034-56903
      Presenter: Ms. Typhanie Jackson
      Document Link: ASD 
    9. Agreement with Focus Care Inc. d/b/d FEV Tutor to provide online tutoring software licenses for 30 students, from June 1, 2021 to August 15, 2021 in an amount not to exceed $15,000.00.
      Funding Sources: ESSER II Program Acct. #2552-6363-56697-0042 ($5,000.00) Acct. #2552-6363-56697-0031 ($5.000.00) Acct. #2552-6323-56697-0062 ($5,000.00)
      Presenter: Ms. Ivelise Velasquez
      Document Link: FEV

     

    B. PURCHASE ORDER:

    1. Purchase Order with Scenario Learning d/b/a Scenario Learning to provide a Professional Development Tracking System that will be used to plan, manage and track professional development activities from July 1, 2021 to June 30, 2022 in an amount not to exceed $17,976.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Tessa Gumbs-Johnson
      Document Link: Scenario

     

    C. ABSTRACT

    1. Columbus/Celentano Arabic Program QFI Grant, in the amount of $65,919.00 for August 8, 2021 to June 30, 2022.
      Funding Source: Qatar Foundation International, LLC
      Presenter: Ms. Jessica Haxhi
      Document Link: Qatar
    2. Head Start Supplement COLA, in the amount of $72,362.00 for July 1, 2021 to June 30, 2022.
      Funding Source: U.S. Office of Head Start
      Presenter: Ms. Pamela Augustine Jefferson
      Document Link: HSCOLA
    3. School Accountability Summer School, Priority School District, in the amount of $378,901.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Lynn Brantley
      Document Link: SumSchool

     

    D. AGREEMENTS:

    1. Agreement with City of New Haven Department of Youth and Recreation to provide student summer recreation programs in 12 New Haven Public Schools, from July 1, 2021 to July 30, 2021 in and amount not to exceed $374,057.83.
      Funding Source: ESSER II Program Acct. #2522-6363-56697
      Presenter: Ms. Lisa Pietrosimone
      Document Link: CityNH
    2. Amendment #1 to Agreement #95018581 with Literacy Volunteers of Greater New Haven, to increase funding of $37,391.00 by $53,905.00 to $91,296.00 to reflect additional funds awarded under the State Adult Education Cooperating Eligible Entity Grant.
      Funding Source: Adult Education Cooperating Eligibility Grant Program Acct. #2503-5018-50112 ($33,610.00) Acct. #2503-5018-50128 ($48,746.00) Acct. #2503-5018-59935 ($ 435.00)
      Presenter: Ms. Patricia DeMaio
      Document Link: LitVol
    3. Amendment #1 to Agreement #96267579 with Justice Education Center to decrease funding of $60,000.00 by $22,598.00 to $22,598.00 due to late start of program.
      Funding Source: School Improvement Grant – Hillhouse Program Acct. #2546-6267-56694-0062
      Presenter: Mr. Glen Worthy
      Document Link: JusticeEd
    4. Agreement with Lumen Touch, LLC to provide a customized data management system, training and technical support for the School Based Health and Dental Clinic staff, from August 15, 2021 to June 30, 2022, in an amount not to exceed $28,275.00.
      Funding Source: Medicaid Program Acct. #2534-5408-56694-0000
      Presenter: Ms. Sue Peters
      Document Link: Lumen
    5. Agreement with Bonnie Ray to provide sign language interpreting services to deaf and hearing impaired students from July 1, 2021 to June 30, 2022, in an amount not to exceed $85,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-490-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Ray
    6. Agreement with Tiffany Beech to provide speech-language remediation, evaluation and consultation, from July 1, 2021 to June 30, 2022 in an amount not to exceed $108,290.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-490-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Beech
    7. Agreement with State Education Resource Center, (SERC), to plan, coordinate and host a two-day virtual conference, Culturally Relevant Pedagogy, for teachers and paraprofessionals, from July 1, 2021 to August 15, 2021, in an amount not to exceed $64,550.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Ivelise Velazquez
      Document Link: SERC
    8. Agreement with Frontier Communication Corporate for Telecom Network Services – PRI and Long Distance Services from July 1, 2021 to September 30, 2021, in an amount not to exceed $180,000.00
      Funding Source: 2021-2022 Operating Budget Acct. #190-47200-52260
      Presenter: Ms. Gilda Herrera
      Document Link: FRONTIER
    9. Third Option of Four to Renew Agreement with Go To Services for Facilities Maintenance, Custodial Management and Energy Management, from July 1, 2021 to June 30, 2022, in an amount not to exceed $1,574,733.56.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47400-56694
      Presenter: Mr. Thomas Lamb
      Document Link: GoTo3
    10. Third Option of Four to Renew Agreement with Eco-Urban Pioneers, LLC for Part-Time Custodial Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $4,835,999.11.
      Funding Source: 2021-2022 Operating Budget Acct.# 190-47400-56694
      Presenter: Mr. Thomas Lamb
      Document Link: Eco3

    11. Agreement with ARTE, Inc. to provide activities summer activities for students and families, from July 1, 2021 to September 30, 2021 in an amount not to exceed $42,000.00.
      Funding Source: 21st Century Carryover Program Acct. #2579-6354-56694-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ARTE

    12. Agreement with Boy Scouts of America, CT Yankee Council, to provide day and overnight camps for 140 students from Wexler and Troup schools, from July 1, 2021 to September 30, 2021, in an amount not to exceed $80,000.00.
      Funding Sources: 21st Century Carryover Program Acct. #2579-6345-56694-0000 ($48,000.00) 21st Century Program Acct. #2579-6325-56694-0000 ($32,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BSA

    13. Agreement with Justice Education Center to provide summer programming at Hillhouse High School for 150 students, grades 7-12, from July 1, 2021 to September 30, 2021 in an amount not to exceed $171,293.94.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0062
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: JusticeEd2

    14. Agreement with Little Scientists to provide 25 STEM classes for Brennan Rogers and 25 classes for Davis School summer camps at the Christian Community housing complex on Winchester Avenue, from July 1, 2021 to September 30, 2021 in an amount not to exceed $17,500.00.
      Funding Source: ESSERII Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: LittleScientists

    15. Agreement with The Monk Center for Academic Enrichment and Performing Arts, to provide 24 days of summer programming in academic and enrichment activities, from July 1, 2021 to September 30, 2021 in an amount not to exceed $32,497.92.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: MonkCenter

    16. Agreement with YMCA Youth Center to provide weekend summer enrichment programs for students at Camp Mountain Laurel, from July 1, 2021 to June 30, 2022, in an amount not to exceed $60,200.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: YMCA

     

    E. CONTRACTS:

    1. Award of Contract # 21708-2-4 to All American Waste, LLC for Dumpster Services district wide from July 1, 2021 to June 30, 2022, in an amount not to exceed $50,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: AllAmericanWaste
    2. Award of Contract # 21707B-2-5 to Cheapscapes, LLC. for On Call Landscaping from July 1, 2021 to June 30, 2022, in an amount not to exceed $100,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: Cheapscapes
    3. Award of Contract # 21705-2-4 to Clearwater Industries, Inc. for On Call Water Treatment Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $60,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: Clearwater
    4. Award of Contract # 21693-2-4 to Concrete Creations LLC for On Call HVAC Duct Cleaning Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $100,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C20-2073-58708
      Presenter: Mr. Joseph Barbarotta
      Document Link: ConcreteCreations
    5. Award of Contract # 21682-2-5 to Consolidated Electric for On Call P. A. Systems Repair Service from July 1, 2021 to June 30, 2022, in an amount not to exceed $60,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47400-56624
      Presenter: Mr. Joseph Barbarotta
      Document Link: ConsolidatedElec
    6. Award of Contract # 21679-2-4 to CT Controls Corp. for On Call HVAC Controls Service from July 1, 2021 to June 30, 2022, in an amount not to exceed $200,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47400-56624
      Presenter: Mr. Joseph Barbarotta
      Document Link: CTControls
    7. Award of Contract # 21681-2-4 to CT Custom Aquatics, LLC for On Call Swimming Pool Service from July 1, 2021 to June 30, 2022, in an amount not to exceed $50,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: CustomAquatics
    8. Award of Contract # 21697-2-5 for CT Pest Elimination Inc. for On Call Pest and Rodent Control from July 1, 2021 to June 30, 2022, in an amount not to exceed $35,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: CTPest
    9. Award of Contract # 21688-2-4 for Eagle Rivet Roof Service for On Call Roofing Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $150,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C20-2071-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: EagleRoof
    10. Award of Contract # 21678-2-4 for Encore Holdings LLC for On Call Fire Alarm and Emergency Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $150,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: Encore1
    11. Award of Contract # 21680-2-4 to Encore Holdings LLC for On Call Fire Sprinkler Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $150,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: Encore2
    12. Award of Contract # 21689-2-4 to Enviromed Services for On Call Asbestos and Environmental Management Service from July 1, 2021 to June 30, 2022, in an amount not to exceed $50,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C20-2071-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: Enviromed
    13. Award of Contract # 70205020 to Goody’s Hardware for Ceiling Tile Replacement from July 1, 2021 to June 30, 2022, in an amount not to exceed $25,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: Goodys
    14. Award of Contract # 21702-2-4 to K-5 Corporation for On Call Line Striping Service from July 1, 2021 to June 30, 2022, in an amount to exceed $25,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C20-2071-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: K5Line
    15. Award of Contract #21691-2-5 to L&D Signs for On Call Sign Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $25,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: LDSigns
    16. Award of Contract # 21704-2-5 to Life Safety Service and Supplies LLC for On Call Fire Extinguisher Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $25,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C20-2072-58700
      Presenter: Mr. Joseph Barbarotta
      Document Link: LifeSafety
    17. Award of Contract # 50526-2-4 to Lior Excavating, LLC for On Call Asphalt and Concrete Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $100,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: LiorAsphalt
    18. Award of Contract # 50527B-2-5 to Lior Excavating, LLC for On Call Sidewalk Repairs from July 1, 2021 to June 30, 2022, in an amount not to exceed $25,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: LiorSidewalk
    19. Award of Contract # 21706-2-4 to Pasquariello Electric for On Call Electrical Repair Services from July 1, 2020 to June 30, 2022, in an amount not to exceed $150,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: PasquarielloElec
    20. Award of Contract # 50521-2-5 to Tim’s Enterprises, LLC for On Call Carpentry and Repairs from July 1, 2021 to June 30, 2022, in an amount not to exceed $100,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: TimsCarpentry
    21. Award of Contract # 50525-2-4 to Tim’s Enterprises, LLC for On Call Painting and Varnishing Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $67,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. # C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: TimsPainting
    22. Award of Contract # 21683-2-5 to Tri State Maintenance Services LLC for On Call Generator Maintenance and Testing from July 1, 2021 to June 30, 2022, in an amount not to exceed $50,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #190-47400-56624
      Presenter: Mr. Joseph Barbarotta
      Document Link: TriState1
    23. Award of Contract # 50520-2-5 to Tri State Maintenance Services LLC for On Call Plumbing Repair Service from July 1, 2021 to June 30, 2022, in an amount not to exceed $100,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: TriState2
    24. Award of Contract # 21685-2-3 to Utility Communications for On Call Security Camera Services from July 1, 2021 to June 30, 2022, in an amount not to exceed $75,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: UtilityComm
    25. Award of Contract # 21743 to Wings Testing and Balancing Co. Inc. for On Call Fume Hood Testing and Balancing from July 1, 2021 to June 30, 2022, in an amount not to exceed $25,000.00.
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: WingsHood