Finance & Operations Action Items for 04/19/21 Meeting

  • Monday, April 19, 2021

    Virtual Meeting

    4:30 p.m.

             

    ACTION ITEMS

    Chair:   Mr. Matthew Wilcox

    A. INFORMATION ONLY - Superintendent Approved:

    1. Amendment #1 to Agreement #95385600 with Clifford W. Beers Child Guidance Clinic, Inc., to decrease funding of $16,000.00 by $10,000.00 to $6,000.00 due to limited access for School Readiness Early Childhood Programs during Covid19.
      Funding Source: Quality Enhancement Program # 2513-5385-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: CBeers

     

    B. ABSTRACT:

    1. Program Enhancement Project, (PEP), in the amount of $210,000.00 for July 1, 2021 to June 30, 2022.
      Funding Source: Connecticut State Department of Education                    
      Presenter: Michele Bonora
      Document Link: PEP

     

    C. AGREEMENTS:

    1. Amendment #1 to Agreement #96339574 with Friends Center for Children to convert 5 PreK spaces to 5 Infant/Toddler spaces for the months of May 2021 and June 2021, and to increase funding of $206,944.17 by $2,208.30 to $209,152.47.
      Funding Source: Child Day Care Program #2090-6339-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: FriendsCtr
    2. Agreement with Columbia Center for Technology and School Change, (CTSC), to provide 4 sessions of professional learning to PreK2 and 3rd-5th grad educators, April 27, 2021 to June 30, 2021, in an amount not to exceed $36,000.00.
      Funding Sources: Title III Program #2518-5679-56694-0000 ($16,000.00) Title IVA Program Acct. #2511-6291-56694-0000 ($20,000.00)
      Presenter: Ms. Ivelise Velasquez
      Document Link: CTSC
    3. Amendment #18 to CM Agreement for Helene Grant/Central Administration Office with Giordano Construction, to decrease the total amount of the agreement from $38,508,776.00 by $226,531.00 to $38,282,245.00.
      Funding Source: Capital Budget #3078-H912-58001
      Funding Source: Capital Budget Acct. #3078-H915-58001
      Presenter: Mr. Thomas Smith
      Document Link: GiordanoHelene
    4. Amendment #3 to Agreement for Helene Grant School Project Consultant with SSRCx, to increase the total amount of the agreement from $267,228.00 by $58,200.00 to $325,428.00.
      Funding Source:       Capital Budget #3078-H912-58001
      Presenter:       Mr. Thomas Smith
      Document Link: SSRCxHelene
    5. Agreement with Advanced Office Systems (AOS) for Network Server Maintenance & Support Solution, in an amount not to exceed $266,240.00 from July 1, 2021 to June 30, 2022.
      Funding Source: Operating Budget #190-47200-56694
      Presenter: Ms. Gilda Herrera
      Document Link: AOS1
    6. Agreement with Advanced Office Systems (AOS) for Computer & Printer Support, in an amount not to exceed $449,280.00 from July 1, 2021 to June 30, 2022.
      Funding Sources: Operating Budget #190-47200-56694  
      Presenter: Ms. Gilda Herrera
      Document Link: AOS2

     

    D. CONTRACTS

     

    1. Change Order #1 to Contract #50535C1-4 for Snow Plowing Services with Amazon Landscaping & Design Services, LLC to increase the total amount of the contract from $40,000.00 by $6,800.00 to $46,800.00.
      Funding Source: Operating Budget #190-47400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: AmazonSnow
    2. Change Order #2 to Contract #50535A-1-4 for Snow Plowing Services with M&M Total Construction, LLC to increase the total amount of the contract from $261,198.00 by $176,452.00 to $437,650.00.
      Funding Source: Operating Budget #190-47400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: MMSnow
    3. Change Order #1 to Contract #50535B1-4 for Snow Plowing Services with Tim’s Enterprise’s, to increase the total amount of the contract from $60,000.00 by $14,650.00 to $74,650.00.
      Funding Source: Operating Budget #190-47400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: TimsSnow
    4. Change Order #1 to Contract #21637-2-2 for On-Call Fence Repairs with Select Fence, LLC to increase the total amount of the contract from $25,000.00 by $25,000.00 to $50,000.00.
      Funding Source: Capital Projects #3C202083-58101  
      Presenter: Mr. Joseph Barbarotta
      Document Link: SelectFence
    5. Change Order #1 to Contract #2167-1-4 for On-Call HVAC Controls with Connecticut Controls Corp. to increase the total amount of the contract from $200,000.00 by $75,000.00 to $275,000.00.
      Funding Sources: Operations Budget #190-47400-56624 ($200,000.00)
      Funding Sources: Capital Projects Acct. #3C202074-58707 ($  75,000.00)     
      Presenter: Mr. Joseph Barbarotta
      Document Link: CTControls