Finance & Operations Action Items for 04/05/21 Meeting

  • Monday, April 5, 2021

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY - Superintendent Approved:

    1. Amendment #1 to Agreement with Sophy Abreu to decrease funding of $16,800.00 by $3,870.00 to $12,930.00 due to limited access for School Readiness Programs during Covid19.
      Funding Source: Quality Enhancement Program Acct.# 2513-5385-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: Abreu
    2. Amendment #1 to Agreement #95385593 with Michelle DellaCamera to decrease funding of $16,800.00 by $6,600.00 to $10,200.00 due to limited access for School Readiness Programs during Covid19.
      Funding Source: Quality Enhancement Program Acct. # 2523-5385-56697-0442
      Presenter: Ms. Denise Duclos
      Document Link: DellaCamera
    3. Agreement with New Haven Ecology Project/Common Ground School to provide makerspace design, development and technical support a school yard learning program at Bishop Woods School from April 12, 2021 to June 30, 2021 in an amount not to exceed $10,825.00.
      Funding Source: 16/19 Magnet – Bishop Woods Carryover Program Acct. # 2517-6234-56694-0043
      Presenter: Ms. Michele Bonanno
      Document Link: Ecology
    4. Agreement with EastConn to provide 7 days of instructional coaching for the leadership team at Clinton Avenue School, from April 12, 2021 to June 30, 2021, in an amount not to exceed $9,250.00.
      Funding Source: Commissioner’s Network-Clinton Avenue Program Acct. # 2547-6211-56694-0006
      Presenter: Ms. Jamie Coady
      Document Link: EastConn
    5. Agreement with Area Cooperative Educational Services (ACES), to provide professional development and school development for staff at Wexler Grant School, from April 19,2021 to June 29, 2021, in an amount not to exceed $16,605.00.
      Funding Source: Commissioner’s Network –Wexler/Grant Program Acct. # 2547-6293-56694-0032
      Presenter: Mr. David Diah
      Document Link: ACES

     

    B. ABSTRACT:

    1. Open Choice Program, in the amount of $514,350.00 for July 1, 2020 to June 30, 2021.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Michele Bonanno
      Document Link: OpenChoice
    2. Commissioner’s Network – Wexler Grant Supplemental Grant in the amount of $50,000.00 for January 1, 2021 to June 30, 2021.
      Funding Source: Connecticut State Department of Education
      Presenter: Mr. David Diah
      Document Link: CNWexler

     

    C. AGREEMENTS:

    1. Agreement with The Leadership Academy to provide the Phase two leadership development program to plan, design and support a year-long professional development program, from July 1, 2021 to June 30, 2022, in an amount not to exceed $172,885.00.
      Funding Source: Wallace Foundation UConn Program Acct. # 190-454-00-56694
      Presenter: Dr. Paul Whyte/Ms. Tessa Gumbs- Johnson
      Document Link: Leadership
    2. Agreement with Stephanie Gardner to provide Speech-language remediation services from April 12, 2021 to June 30, 2021, in an amount not to exceed $24,440.00.
      Funding Source: 2020-2021 Operating Budget Acct. #190-490-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Gardner
    3. Agreement with ASD Fitness to provide adaptive physical education classes to small groups with high incident disabilities in grades K-8, from August 24, 2020 to June 30, 2021 in an amount not to exceed $69,000.00.
      Funding Source: IDEA Program Acct. #2504-5034-56903-0000
      Presenter: Ms. Typhanie Jackson
      Document Link: ASD
    4. Amendment #1 to Agreement with Gateway Community College as revised by Attorney General State of Connecticut to provide clarifying language, with no change to Scope of Service or terms and conditions, and no change in funding amount.
      Funding Sources: Alliance Program Acct. # 2547-6107-56694-0000 ($367,245.00) Priority Program Acct. # 2579-5317-56694-0000 ($182,755.00)
      Presenter: Ms. Typhanie Jackson
      Document Link: Gateway
    5. Amendment #1 to Agreement #95319528 with Area Cooperative Educational Services for the Urban Youth Program, to decrease funding amount from Priority Program, Acct. #2579-5319-56694-0000 of $500,000.00 by $250,000.000 to $250,000.00 and to fund $250,000.00 from Alliance Program Acct. #2547-6107-56694-0000 with no change in total funding of $1,179,750.00 for the Agreement.
      Funding Sources: Priority Program Acct. # 2579-5319-56694-0000 ($250,000.00) Alliance Program Acct. # 2547-6107-56694-0000 ($250,000.00) IDEA Program Acct. # 2504-5034-56903 ($400,380.00) 2020-2021 Operating Budget Acct. #190-494-56694 ($279,370.00)
      Presenter: Ms. Typhanie Jackson
      Document Link: ACESUYE
    6. Amendment #2 to Agreement #96273615 with ARTE, Inc., to increase the number of sessions from 188 by 28 to 216 sessions and to increase funding of $39,400.00 by $5,600.00 to $45,000.00.
      Funding Sources: Extended School Hours – Daniels Program Acct. # 2579-5326-56694-0013 ($10,000.00) 21st Century – Daniels Program Acct. # 2579-6243-56697-0013 ($5,000.00) 21st Century Carryover – Daniels Program Acct. # 2579-6250-56694-0013 ($9,000.00) 21st Century – Davis Program Acct. # 2579-62738-56694-0009 ($8,000.00) State Afterschool- Hill Central Program Acct. # 2579-6205-56697-0007 ($8,000.00) Extended School Hours Program Acct. # 2579-5326-56694-0000 ($5,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ARTE
    7. Amendment #1 to Agreement #96261623 with The Connecticut Science Center to expand the Scope of Service to include Collaborative Coaching and Student Programming, with no increase in funding of $40,000.00.
      Funding Sources: Magnet 17-22 Davis Carryover Program Acct. # 2517-6261-56694-0009 ($20,000.00) Magnet 17-22 King/Robinson Carryover Program Acct. # 2517-6263-56694-0030 ($20,000.00) Presenter: Ms. Michele Bonanno
      Document Link: CTScience
    8. Amendment #1 to Agreement # 21732 with SK Mechanical LLC to split funding of $360,575.00 between Capital Projects and Alliance Capital Program as follows, with no change in funding amount:
      Funding Sources: Alliance Capital Grant ($260,500.00) Acct. # 3080-9002-58708 Capital Projects ($100,075.00) Acct. # 3C20-2084-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: SKMech 

     

    D. PURCHASE ORDERS 

    1. Purchase Order for PowerSchools, LLC to provide annual subscription fee and one-time implementation and training fees for ECollect Forms and PowerPak, in an amount not to exceed $73,945.00 for Fiscal Year 2021-2022.
      Funding Source: 2021-2022 Operating Budget Acct. # 190-419-00-56694
      Presenter: Dr. Michele Sherban
      Document Link: PowerSchools 

     

    E. HEALTHY FOOD CERTIFICATION

    To approve the “Healthy Food Certification Statement” – Addendum to an Agreement for Child Nutrition Programs (ED-099), NHBOE must vote (1) the participation in the healthy food option; (2) to allow Food and Beverage Exemptions; as follows:

     

    “Pursuant to C.G.S. Section 10-215f, the NHBOE certifies that:

    1. “Pursuant to C.G.S. Section 10-215f, the NHBOE certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards (CNS) published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2021, through June 30, 2022. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to, school stores, vending machines, school cafeterias, and any fundraising activities on school premises sponsored by the school or by non-school organizations and groups”.
    2. The NHBOE It will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-221q of the Connecticut General Statutes provided that the following conditions are meet: 1) the sale is in connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The “school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held.

     

    The HFC statement it is part of the CT State Department of Education’s Online Application and Claiming Systems for Child Nutrition Programs. Hard copies of the form are no longer required but statement must be presented and approved by vote from the school district board of education.