Finance & Operations Action Items for 11/07/22 Meeting

  • Monday, November 7, 2022

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with CT Yankee Council Boy Scouts of America, to provide team building, enrichment and STEM programs for students at Brennan-Rogers School, from November 15, 2022 to June 30, 2023, in an amount not to exceed $15,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0021
      Presenter: Ms. Kimberly Daniley
      Document Link: BSA
    2. Agreement with Capitol Region Education Council, (CREC), to provide staff training and an Equity Audit Review at Edgewood School, from November 1, 2022 to June 30, 2023, in an amount not to exceed $18,100.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0012
      Presenter: Dr. Nicolas Perrone
      Document Link: CREC
    3. Agreement with RYSAP d/b/a Public Allies to provide a full time corps member at Edgewood School to work with student led groups on planning activities, from November 15, 2022 to June 30, 2023, in an amount not to exceed $16,300.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0012
      Presenter: Dr. Nicholas Perrone
      Document Link: PublicAllies
    4. Agreement with Comlingo USA, Inc. to provide qualified live online instruction for Spanish 4 class and AP Spanish Language classes a Cross High School, from November 15, 2022 to June 30, 2023, in an amount not to exceed $9,240.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0110
      Presenter: Ms. Jessica Haxhi
      Document Link: Comlingo
    5. Agreement with State Education Resource Center, (SERC), to conduct an assessment of need for multilingual leaners and teachers at Hillhouse High School, and conduct a professional development program, from November 15, 2022 to June 30, 2023, in an amount not to exceed $9,800.00.
      Funding Source: Title III Program (Pending Receipt of Funds) Acct. #2518-5713-56694-0412
      Presenter: Mr. Pedro Mendia
      Document Link: SERC
    6. Agreement with Monique Forsey to provide computer technical support and assistance to the Title I Non-Public Schools, from November 15, 2022 to June 30, 2023, in the amount not to exceed $9,000.00.
      Funding Source: Title I Non Public Program (Pending Receipt of Funds) Acct. # 2531-5259-56658-NP23
      Presenter: Ms. Viviana Conner
      Document Link: Forsey
    7. Agreement with Little Scientists, to provide STEM programming for students at Martinez, Daniels, Barnard and Celentano schools, from November 15, 2022 to June 30, 2023, in an amount not to exceed $19,800.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0048 ($4,950.00) Acct. #2552-6363-56697-0002 ($4,950.00) Acct. #2552-6363-56697-0008 ($4,950.00) Acct. #2552-6363-56697-0013
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Scientists
    8. Agreement with Hearst Media Services Connecticut, LLC, to create social media and digital marketing campaigns to create awareness about High School in the Community, from November 15, 2022 to April 4, 2023, in an amount not to exceed $9,454.00.
      Funding Source: Magnet Program Acct. #2517-6262-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: Hearst
    9. Agreement with TetherEd, to provide a virtual School Explorer and Simulator tool that allows families to explore school programs, from November 15, 2022 to June 30, 2023, in an amount not to exceed $15,000.00.
      Funding Source: Magnet 17-22 Carryover Program Acct. #2517-6258-56694-0000
      Presenter: Mr. Marquelle Middleton
      Document Link: TetherEd

     

    B. ABSTRACTS:

    1. ARPA-New Haven Board of Education Adult Education Facility grant in the amount of $500,000.00.
      Funding Source: CT State Department of Education
      Presenter: Ms. Michelle Bonora
      Document Link: ARPA
    2. Fresh Fruit & Vegetable Program grant for Bishop Woods, Clinton Avenue, Edgewood, John Martinez, Lincolon Bassett and St. Martin de Porres schools, in the amount of $120,441.00 for October 1, 2022 to June 30, 2023.
      Funding Source: CT State Department of Education Office of Child Nutrition
      Presenter: Ms. Gail Sharry
      Document Link: Fresh
    3. Nutrition & Health Information Literacy in New Haven Public Schools grant in the amount of $28,800.20 for September 1, 2022 to April 30, 2022.
      Funding Source: National Network of Libraries of Medicine, Region 7
      Presenter: Mr. Erik Patchkofsky
      Document Link: Health
    4. Title I Consolidated Grant, in the amount of $11,987,470.00 of which $11,957,470.00 is designated for New Haven Public Schools and $102,327.91 is designated for non-public schools, for October 1, 2022 to June 30, 2023.
      Funding Source: CT State Department of Education
      Presenter: Ms. Viviana Conner
      Document Link: TitleI
    5. Title IIA Grant, in the amount of $840,241.00 of which $$764,429.27 is designated for New Haven Public Schools and $$76,171.43 is designated for non-public schools, for October 1, 2022 to June 30, 2023.
      Funding Source: CT State Department of Education
      Presenter: Ms. Viviana Conner
      Document Link: TitleIIA

     

    C. AGREEMENTS:

    1. Grant Sub-Award Agreement with Connecticut State Department of Education to provide ARPA funding for architectural design and initial construction planning of new building site for Adult Education, in an amount not to exceed $500,000.00.
      Presenter: Ms. Michelle Bonora
      Document Link: ARPAAward
    2. Agreement with Medical Billing of CT, to provide medical billing services for 6 school based health dental clinics, receiving 8% of all reimbursements, from October 12, 2022 to June 30, 2023.
      Funding Source: Medicaid SHC Program Acct. #2534-5408-56694-0000
      Presenter: Ms. Sue Peters
      Document Link: MedBilling
    3. Agreement with Little Scientists, to provide science programming for students at Brennan Rogers School, from November 15, 2022 to June 30, 2023, in an amount not to exceed $39,600.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0021
      Presenter: Ms. Kimberly Daniley
      Document Link: Scientists2
    4. Agreement with Lindsey Brooks, to provide speech-language remediation, evaluation and consultation, from October 24, 2022 to June 30, 2023, in an amount not to exceed $31,995.00.
      Funding Source: IDEA Program Acct. #2504-5034-56903-0000
      Presenter: Ms. Typhanie Jackson
      Document Link: Brooks
    5. Amendment #2 to Agreement #96398058 with Common Ground School Yards Program to expand the scope of service to include installation of a fence that provides additional outdoor learning space at FAME; to increase funding of $17,000.00 by $11,000.00 to $28,000.00 and, to correct account location code from 0041 to 0048.
      Funding source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0048
      Presenter: Ms. Marisol Rodriquez
      Document Link: ComGrnd1
    6. Agreement with Coppola Photography to provide commercial videography and photographs for the 2023 Choice & Enrollment catalog, from November 15, 2022 to June 30, 2023, in an amount not to exceed $24,150.00.
      Funding Source: Magnet 17-22 Carryover Program Acct. #2517-6258-56694-0000
      Presenter: Mr. Marquelle Middleton
      Document Link: Coppola
    7. Agreement with CV Media, Inc., to provide Cable, Outdoor Posters, Radio and Digital Campaigns to generate awareness of New Haven’s 25 magnet schools and programs, from November 15, 2022 to June 30, 2023, in an amount not to exceed $70,000.00.
      Funding Source: Magnet 17-22 Carryover Program Acct. #2517-6258-56694-0000
      Presenter: Mr. Marquelle Middleton
      Document Link: CVMedia
    8. Non-Financial Memorandum of Understanding with Yale University to collaborate with the Office of School Choice & Enrollment on data analysis around school choice, from October 12, 2022 to October 12, 2026.
      Presenter: Mr. Marquelle Middleton
      Document Link: Yale
    9. Agreement with Public Good, LLC, to develop, design and provide production assistance and delivery of all creative content for the 2023 NHPS Choice campaign, from November 15, 2022 to June 30, 2023, in an amount not to exceed $25,000.00.
      Funding Source: Magnet 17-22 Carryover Program Acct. #2517-6258-56694-0000
      Presenter: Mr. Marquelle Middleton
      Document Link: PublicGood
    10. Agreement with Arts in CT Corps, to provide afterschool programming for up to 40 students from Brennan-Rogers School and 60 students from Wexler Grant School, from November 15, 2022 to June 30, 2023, in an amount not to exceed $30,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0021 ($10,000.00) Acct. #2552-6363-56697-0032 ($20,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ArtCT
    11. Agreement with Arts for Learning CT to provide programming for up to 30 students at John Daniels School from November 15, 2022 to June 30, 2023, in an amount not to exceed $9,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0013
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ArtsLearning
    12. Agreement with Boys and Girls Club of Greater New Haven, to provide an after school program for 250 students from Brennan Rogers and Beecher schools, and a Spring Break Camp, from November 15, 2022 to June 30, 2023, in an amount not to exceed $271,050.00.
      Funding Source: ESSER II Program
      Acct. #2552-6363-56697-0021 ($108,800.00)
      Acct. #2552-6363-56697-0003 ($ 68,000.00)
      Acct. #2552-6363-56697-0043 ($ 68,000.00)
      Acct.#2552-6363-56697-0444 ($ 26,250.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BoysGirls
    13. Agreement with Clifford W. Beers Guidance Clinic, Inc., to provide programming for students from Wexler Grant, Fair Haven and Roberto Clemente Schools during Saturday Success Academy, from November 15, 2022 to June 30, 2023, in an amount not to exceed $212,100.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Beers
    14. Agreement with Eli Whitney Museum, to provide a STEM focused after school program for students from Celentano, Wexler Grant and Davis schools, from November 15, 2022 to June 30, 2022, in an amount not to exceed $29,670.00.
      Funding Source: ESSER II Program
      Acct. #2552-6363-56697-048 ($10,350.00)
      Acct. #2552-6363-56697-0032 ($ 8,625.00)
      Acct. #2552-6363-56697-0009 ($10,695.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: EliWhitney
    15. Agreement with Kids Kraze to provide after school programming at Celentano and East Rock schools, from November 15, 2022 to June 30, 2023, in an amount not to exceed $39,975.00.
      Funding Source: ESSER II Program
      Acct. #2552-6363-56697-0048 ($19,825.00)
      Acct. #2552-6363-56697-0046 ($20,150.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: KidsKraze
    16. Agreement with Kiyama Movement, Inc., to provide a mentoring program for 25 male high school student at Wilbur Cross High School, from November 15, 2022 to June 30, 2023, in an amount not to exceed $30,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0061
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Kiyama
    17. Agreement with Prince Hall, Oriental Lodge #6, F&AM, to provide weekend programming for up to 20 5th-9th grade male students, from November 15, 2022 to June 30, 2023, in an amount not to exceed $20,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Lodge
    18. Agreement with The Green Peacock Corporation, to after-school programming for students at Davis, Wexler-Grant and Celentano schools, from November 15, 2022 to June 30, 20223, in an amount not to exceed $9,000.00.
      Funding Source: ESSER II Program
      Acct. #2552-6363-56697-0009 ($3,900.00)
      Acct. #2552-6363-56697-0048 ($3,900.00)
      Acct. #2552-6363-56697-0032 ($2,100.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Peacock
    19. Agreement with The Monk Center for Academic Enrichment and Performing Arts, to provide after school programming for student from Davis, Wexler Grant and Barnard schools, from November 15, 2022 to June 30, 2023, in an amount not to exceed $30,000.00.
      Funding Source: ESSER II Program
      Acct. #2552-6363-56697-0009 ($10,000.00)
      Acct. #2552-6363-56697-0002 ($10,000.00)
      Acct. #2552-6363-56697-0032 ($10,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Monk
    20. Agreement with CT Association of the Performing Arts to provide COOP theater management services, from July 1, 2022 to June 30, 2027, in an amount not to exceed $812,269.00
      Year 1 2022/2023 - $147,000.00
      Year 2 2023/2024 - $154,350.00
      Year 3 2024/2025 - $162,068.00
      Year 4 2025/2026 - $170,171.00
      Year 5 2026/2027 - $178,680.00
      Funding Source: 2022-2023 Operating Budget Acct. #19047000-56694
      Presenter: Mr. Thomas Lamb
      Document Link: CAPA1_5
    21. Agreement with Westville Seafood, LLC to conduct a concession at the Floyd Little Athletic Center for the sale of food, non-alcoholic beverages and sundries, from October 30, 2022 to June 30, 2023, revenue collected an amount of $16,000.00.
      Presenter: Mr. Erik Patchofsky
      Document Link: Westville_Concession
    22. Agreement with Friends Center for Children to provide 25 full day/full year infant/toddler spaces, from July 1, 2022 to June 30, 2023, in an amount not to exceed $367,622.90.
      Funding Sources:
      Infant Toddler Program Acct. #2090-6430-56697-0442 ($337,500.00)
      Infant Toddler COLA Program Acct. #2090-6429-56697-0442 ($ 30,122.90)
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: Friends
    23. Agreement with Lulac Head Start, to provide 53 full day/full year infant-toddler spaces, and 22 wrap around infant-toddler spaces, from July 1, 2022 to June 30, 2023, in an amount not to exceed $892,750.48.
      Funding Sources:
      Infant Toddler Program Acct. #2090-6430-56697-0442 ($819,450.00)
      Infant Toddler COLA Program Acct. #2090-6429-56697-0442 ($ 73,300.48)
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: Lulac
    24. Agreement with Montessori on Edgewood, to provide 20 full day/full year infant-toddler spaces, from July 1, 2022 to June 30, 2023, in an amount not to exceed $294,152.23.
      Funding Sources:
      Infant Toddler Program Acct. #2090-6430-56697-0442 ($270,000.00)
      Infant Toddler COLA Program Acct. #2090-6429-56697-0442 ($24,152.23)
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: Montessori
    25. Agreement with Morning Glory Early Learning Center, to provide 16 full day/full year infant-toddler spaces, from July 1, 2022 to June 30, 2023, in an amount not to exceed $235,321.79.
      Funding Sources:
      Infant Toddler Program Acct. #2090-6430-56697-0442 ($216,000.00)
      Infant Toddler COLA Program Acct. # 2090-6429-56697-0442 ($19,321.79)
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: MorningGlory

     

    D. CONTRACTS:

    1. Award of Contract #21815 to Anvil CT LLP for On Call Welding repairs and service from July 1, 2022 to June 30, 2023, in an amount not to exceed $37,750.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Ms. Rebecca Hunt
      Document Link: Anvil
    2. Award of Contract #50590 to Cheapscapes for On Call Snow Plowing services from July 1, 2022 to June 30, 2023, in an amount not to exceed $56,207.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19047400-56662
      Presenter: Ms. Rebecca Hunt
      Document Link: Cheapscape
    3. Award of Contract #21814 to Magilla Construction for On Call Window Treatment Services from July 1, 2022 to June 30, 2023, in an amount not to exceed $25,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Ms. Rebecca Hunt
      Document Link: Magilla
    4. Award of Contract #21810 to Pro-Mech for replacement of existing boilers at Hillhouse from July 1, 2022 to June 30, 2023, in an amount not to exceed $665,765.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000
      Presenter: Ms. Rebecca Hunt
      Document Link: PMech_BoilerHH
    5. Award of Contract #21811 to Southport Contracting for replacement of existing boilers at Cross from July 1, 2022 to June 30, 2023, in an amount not to exceed $719,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000
      Presenter: Ms. Rebecca Hunt
      Document Link: PMech_BoilerWC

     

    E. PURCHASE ORDERS

    1. Purchase Order to Frontline Technologies Group, LLC for applicant tracking licensing and support services from July 1, 2022 to June 30, 2023, in an amount not to exceed $66,624.23.
      Funding Source: 2022-2023 Operating Budget Acct. #190-45100-56694
      Presenter: Mrs. Lisa Flegler
      Document Link: Frontline_Appli
    2. Purchase Order to Frontline Technologies Group, LLC for recruitment software licensing and support services from July 1, 2022 to June 30, 2023, in an amount not to exceed $86,723.59.
      Funding Source: Alliance Program Acct. #2547-6105-56697-0000
      Presenter: Mrs. Lisa Flegler
      Document Link: Frontline_License
    3. Purchase Order to Total Communications Inc. for Flex phone software or hardware from July 1, 2022 to June 30, 2023, in an amount not to exceed $500,000.00.
      Funding Source: ESSER II Acct. #25526363-54409
      Presenter: Ms. Gilda Herrera
      Document Link: Total_Flex
    4. Purchase Order to SHI International Corp. for Microsoft Licenses renewal from July 1, 2022 to June 30, 2023, in an amount not to exceed $84,767.20.
      Funding Source: 2022-2023 Capital Projects Acct. #3C222263-58704
      Presenter: Ms. Gilda Herrera
      Document Link: SHI_Microsoft
    5. Purchase Order to Blackboard Inc. for licenses for website hosting, custom templates, communications, monitoring and reports from July 1, 2022 to June 30, 2023, in an amount not to exceed $128,710.35.
      Funding Source: 2022-2023 Capital Projects Acct. #3C222263-58704
      Presenter: Ms. Gilda Herrera
      Document Link: Blackboard_Web
    6. Purchase Order to New England Yankee Construction, LLC to provide environmental remediation services from November 1, 2022 to June 30, 2023, in an amount not to exceed $4,875.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Frank Fanelli
      Document Link: Yankee_Remediation