Finance & Operations Action Items for 09/19/22 Meeting

Monday, September 19, 2022

Virtual Meeting

4:30 p.m.

ACTION ITEMS

Chair: Mr. Matthew Wilcox

A. INFORMATION ONLY:

1. Agreement with New Haven Reads to provide an after school tutoring program for Bishop Woods students, from September 13, 2022 to June 17, 2023, in an amount not to exceed $10,000.00.
   Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0043
   Presenter: Ms. Florence Crisci
   Document Link: NHReads
2. Amendment #1 to Agreement #96398058 with Common Ground, to change the funding from ARP ESSER II Program, Acct. # 2553-6398-56694-0041 to ARP ESSER III Carryover Program, Acct. #2553-6399-56694-0041, with no change in funding amount of $17,000.00.
   Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0041
   Presenter: Ms. Marisol Rodriguez
   Document Link: ComGround
3. Agreement with Common Ground to create and support outdoor learning places and provide classes for students and teachers at Edgewood School, from October 12, 2022 to June 30, 2023, in an amount not to exceed $11,380.00.
   Funding Source: Magnet 17-22 Edgewood Program Acct. #2517-6260-56694-0012
   Presenter: Dr. Nicholas Perrone
   Document Link: CommGrnd2
4. Agreement with Flow Tech, Inc. to provide Aircuity air monitoring system for MBA High school from July 1, 2022 to June 30, 2023, in an amount not to exceed $8,240.00.
   Funding Source: 2022-2023 Operating Budget Acct. #3C20-2071-58101
   Presenter: Ms. Rebecca Hunt
   Document Link: FlowTech

B. ABSTRACT

1. Infant/Toddler Grant in the amount of $3,611,290.62 for a two year grant, of which $1,789,847.40 is designated for July, 1, 2022 to June 30, 2023.
   Funding Source: State of Connecticut Office of Early Childhood
   Presenter: Ms. Pamela Augustine-Jefferson
   Document Link: Inf/Toddler

C. AGREEMENTS:

1. Agreement with State of Connecticut Office of Early Childhood to provide full time and part time infant/toddler child day care services, in the amount of $3,611, 290.62 for June 27, 2022 to June 30, 2024, in an amount not to exceed $3,611,290.62, of which $1,789,847.40 is allocated for July 1, 2022 to June 30, 2023.
   Funding Source: Infant Toddler Program Acct. #2090-6430
   Presenter: Ms. Pamela Augustine-Jefferson
   Document Link: OEC
2. Agreement with S.P.O.R.T Academy Est.2013 Inc., to provide an after school tutoring and activity program for 50 students from Roberto Clemente School, from September 27, 2022 to June 30, 2023, in an amount not to exceed $64,000.00.
   Funding Source: ESSER II Program Acct. #2552-6363-56694-0444
   Presenter: Ms. Gemma Joseph Lumpkin
   Document Link: SPORT
3. Agreement with Bilingual Special Education Services of Connecticut, to provide psychological, speech and language evaluation for eligible Special Education students from September 13, 2022 to June 30, 2023, in an amount not to exceed $78,500.00.
   Funding Source: ESSER II – ARP IDEA Program Acct. #2554-6404-56903-0490
   Presenter: Ms. Typhanie Jackson
   Document Link: BilingSpecEd
4. Agreement with Psychological Assessment Services, LLC, to provide psych-educational evaluations, including cognitive functioning, achievement testing and behavior rating, from September 13, 2022 to June 30, 2023, in an amount not to exceed $30,000.00.
   Funding Source: ESSER II – ARP IDEA Program Acct. #2554-6404-56903-0490
   Presenter: Ms. Typhanie Jackson
   Document Link: PsychAssess
5. Agreement with Achievement First, to provide Special Education services to New Haven Public School students attending Amistad Academy Charter School and Elm City Chart School, to comply with their Individualized Education Plan, (IEP) from August 29, 2022 to June 30, 2023, in an amount not to exceed $482,926.00.
   Funding Source: 2022-23 Operating Budget Acct. #190-494-56694-0490
   Presenter: Ms. Typhanie Jackson
   Document Link: Achievement
6. Agreement with Scenario Learning, LLC dba Vector Solutions to provide SafeSchools Training online staff training for 5,000 clients, from August 29, 2022 to June 30, 2023, in an amount not to exceed $20,000.00.
   Funding Source: Alliance Grant Acct. #2547-6105-56694
   Presenter: Ms. Typhanie Jackson
   Document Link: Scenario
7. Agreement with Footsteps2Brillance, Inc., Clever Kids University, to provide an expansion of the Footsteps2Brillance digital bilingual language and literacy platform for K-3rd students, from July 1, 2022 to June 30, 2023, in an amount not to exceed $80,843.00.
   Funding Source: ESSER II – ARP Program Acct. #2553-6399-55100
   Presenter: Ms. Keisha Hannans
   Document Link: FootSteps

D. PURCHASE ORDER

1. Purchase Order with Utility Communications, Inc. for upgrade radio equipment order to replace outdated radios for security staff, from July 1, 2022 to July 30, 2023, in an amount not to exceed $61,523.28.
   Funding Source: 2022-2023 Operating Budget Acct. #190-47300-54411
   Presenter: Mr. Thomas Lamb
   Document Link: UtilityComm
2. Purchase Order with Brightly Software for facilities work order software and support from July 1, 2022 to June 30, 2023, in an amount not to exceed $40,472.10.
   Funding Source: 2022-2023 Operating Budget Acct. #3C22-2261-58101
   Presenter: Mr. Thomas Lamb/Ms. Rebecca Hunt  
   Document Link: Brightly 
   
   

E. CHANGE ORDER

1. Change Order #1 to Contract #21749A-2-4 with Tucker Mechanical to increase funding amount from $200,000.00 by $855,238.00 for a total amount of $1,055,238.00, to cover costs for continuation of monthly chiller rentals and bring cooling systems up to date at various locations within the district.
Funding Source:  2022-2023 Capital Projects Acct. #3C20-2073-58708 ($85,788.93)
2022-2023 Capital Projects Acct. #3C22-2261-58101($114,211.08)
ESSER – ARP Program Acct. #2553-6399-56697 ($855,238.00)
Presenter:Ms. Rebecca Hunt Document Link: TuckerHVAC_CO1