Finance & Operations Action Items for 07/05/22 Meeting

  • *Tuesday July 5, 2022

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Capital Region Education Council Resource Group, (CREC), to provide weekly on-site and virtual support to School Readiness funded programs, from July 12, 2022 to June 30, 2023, in an amount not to exceed $15,950.00.
      Funding Source: Quality Enhancement Program (Pending Receipt of Funds) Acct. #2523-5385-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: CREC
    2. Agreement with Clifford W. Beers Child Guidance Clinic, Inc., to provide on-site and virtual mental health consultations, support and professional development to teachers and families in School Readiness programs, from August 29, 2022 to June 30, 2023, in an amount not to exceed $7,000.00.
      Funding Source: Quality Enhancement Program (Pending Receipt of Funds) Acct. #2523-5385-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: Beers2
    3. Agreement with Boy Scouts of America, CT Yankee Council to provide STEM activities for 40 Pre-K – Kindergarten students in the Family Resource Centers at Brennan-Rogers, Fair Haven and Hill Central schools, from July 5, 2022 to August 5, 2022, in an amount not to exceed $10,000.00.
      Funding Source: Family Resource Center Program Acct. #2552-6406-56697-0021 ($3,333.00) Acct. #2552-6407-56697-0016 ($3,333.00) Acct. #2552-6407-56697-0007 ($3,333.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BSA
    4. Agreement with CT Orthopaedic Specialists, P.C. to provide on-site medical physician during student athletic games/event services, from August 1, 2022 to June 30, 2023, in an amount not to exceed $6,750.00.
      Funding Source: 2022-2023 Operating Budget Acct. #190-40400-56694
      Presenter: Mr. Erik Patchofsky
      Document Link: CTOrtho22-23
    5. Agreement with Miriam Reyes to provide Spanish to English and English to Spanish translation of written materials for the district, from July 12, 2022 to June 30, 2023, in an amount not to exceed $2,000.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19041700-56697
      Presenter: Ms. Jessica Haxhi
      Document Link: MReyes22-23

     

    B. ABSTRACTS:

    1. Special Education Stipend, in the amount of $10,000.00 for June 10, 2022 to September 22, 2022.
      Funding Source: State of CT Department of Education
      Presenter: Ms. Typhanie Jackson
      Document Link: Stipend
    2. Priority School District School Accountability/Summer School, in the amount of $377,933.00 for July 1, 2022 to June 30, 2023.
      Funding Source: CT State Department of Education
      Presenter: Ms. Lynn Brantley
      Document Link: Summer

     

    C. AGREEMENTS:

    1. Agreement with John McFarland to co-teach required curriculum for EMT Certification at Career High School and assist students with preparation for certification tests, from August 22, 2022 to June 30, 2023 in an amount not to exceed $22,950.00.
      Funding Source: Interdistrict Magnet Program Acct. #270-433-56697-0063
      Presenter: Mr. Shawn True
      Document Link: EMT
    2. Agreement with Infinity Music Therapy Services, to provide music therapy for 21 self-contained classrooms for ESY and 30 self-contained classrooms for the 2022-2023 school year, from July 18, 2022 to June 30, 2023, in an amount not to exceed $78,780.00.
      Funding Source; IDEA Program Acct. #2504-5034-56903-0000
      Presenter: Ms. Typhanie Jackson
      Document Link: Music
    3. Agreement with Frontline Technologies Group, LLC to renew licenses to create and update students individualized Educational Plans, from July 1, 2022 to June 30, 2023, in an amount not to exceed $46,923.47.
      Funding Source: 2022-2023 Operating Budget Acct. #19049400-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Frontline22-23  
    4. Amendment #1 to Agreement with Michael Mackniak, Esq. to increase funding amount from $15,000.00 by $10,000.00 for a total amount of $25,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #19094900-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: MMackniakA1
    5. Agreement with School Mint, Inc. to provide Lottery software services to the district, from July 1, 2022 to June 30, 2025, Year 1 - FY 2022-2023 $33,320; Year 2 - FY 2023-2024 $34,986; Year 3 - FY 2024-2025 $36,735.30; in an amount not to exceed $105,041.30.
      Funding Source: 2022-2023 Magnet Budget Acct. #190-40700-56694
      Presenter: Mr. Marquelle Middleton/Ms. Michele Bonnano
      Document Link: SchoolMint22-23
    6. Agreement with Clifford W. Beers Guidance Clinic, Inc., to provide mental health interventions for students, families and staff in the Head Start program, from August 12, 2022 to June 30,2023, in an amount not to exceed $76,500.00.
      Funding Source: Head Start Program Acct. #2532-5278-56694-0443
      Presenter: Ms. Mary Derwin
      Document link: Beers
    7. Agreement with State Education Resource Center, (SERC), to provide professional development on Culturally Relevant Pedagogy, from July 12, 2022 to August 15, 2022, in an amount not to exceed $21,000.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-SS32
      Presenter: Ms. Ivelise Velazquez
      Document Link: SERC
    8. Agreement with Connecticut Children’s Museum, to provide weekly professional development training and resources for early childhood educators, from September 6, 2022 to June 30, 2023, in an amount not to exceed $29,906.00.
      Funding Source: Quality Enhancement Program (Pending Receipt of Funds) Acct. #2523-5385-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: Museum
    9. Agreement with Sheryl Sadinsky to provide weekly on-site and virtual support, including professional development and meetings with teachers for School Readiness funded programs from July 12, 2022 to June 30, 2023, in an amount not to exceed $28,530.00.
      Funding Source: Quality Enhancement Program (Pending Receipt of Funds) Acct. #2523-5385-56697-0442
      Presenter: Ms. Shubhra Gupta
      Documents Link: Sadinsky
    10. Agreement with Calvin Hill Day Care Center to provide 10 school day/school year School Readiness spaces, from September 6, 2022 to June 30, 2023, in an amount not to exceed $60,000.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: CalvinHill
    11. Agreement with Creating Kids at the Connecticut Children’s Museum, to provide 9 school day/school year School Readiness spaces, from September 6, 2022 to June 30, 2023, in an amount not to exceed $54,000.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: CreatingKids
    12. Agreement with Leila Day Nursery, Inc., to provide 18 school day/school year and 4 part day/school year School Readiness spaces, from September 6, 2022 to June 30, 2023, in an amount not to exceed $126,000.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: LeilaDay
    13. Agreement with Westville Community Nursery School, to provide 6 school day/school year and 6 part day/school year School Readiness spaces, from September 6, 2022 to June 30, 2023, in an amount not to exceed $63,000.00.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: Westville
    14. Agreement with Baystate Interpreters, Inc. to translation services in person and document translation, and translation at Board and other public meetings, from July 1, 2022 to June 30, 2023, in an amount not to exceed $18,000.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19041700-56697
      Presenter: Ms. Jessica Haxhi
      Document Link: Baystate22-23
    15. Agreement with Hugh Shapiro to provide athletic training services, which include prevention, medical care and rehabilitation of student-athletics, from August 1, 2022 to June 30, 2023, in an amount not to exceed $61,500.00.
      Funding Source: 2022-2023 Operating Budget Acct. #190-40400-56689
      Presenter: Mr. Erik Patchofsky
      Document Link: HShapiro22-23
    16. Agreement with Marina Dubrovsky to provide athletic training services, which include prevention, medical care and rehabilitation of student-athletics, from August 1, 2022 to June 30, 2023, in an amount not to exceed $51,000.00.
      Funding Source: 2022-2023 Operating Budget Acct. #190-40400-56689
      Presenter: Mr. Erik Patchofsky
      Document Link: MDubrovsky22-23
    17. Agreement with Eco-Urban Pioneers, LLC. to provide part-time custodial services, from July 1, 2022 to August 31, 2022, in an amount not to exceed $905,669.44.
      Funding Source: 2022-2023 Operating Budget Acct. #19047400-56694
      Presenter: Mr. Thomas Lamb
      Document Link: EUP22
    18. Agreement with ABM to provide facilities management services, from July 1, 2022 to June 30, 2023, in an amount not to exceed $1,776,051.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19047400-56694
      Presenter: Mr. Thomas Lamb
      Document Link: ABM ; Proposal ; Presentation 
    19. Agreement with Go To Services to provide facilities management services, from July 1, 2022 to August 31, 2022, in an amount not to exceed $288,701.12.
      Funding Source: 2022-2023 Operating Budget Acct. #19047400-56694
      Presenter: Mr. Thomas Lamb
      Document Link: GoTo22
    20. Amendment #1 to Agreement with Donnegan to change the service end date from June 30, 2022, to August 31, 2022, with no change in funding amount.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Thomas Lamb
      Document Link: DonneganA1
    21. Agreement with City of New Haven Corporation Counsel to provide legal representation of the Board of Education regarding salary reimbursement for Assistant Corporation Counsel position, from July 1, 2022 to June 30, 2023, in an amount not to exceed $84,036.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19047700-56696
      Presenter: Mr. Thomas Lamb
      Document Link: CCorpMOU22-23

     

    D. CONTRACTS:

    1. Renewal Option 1 of 2 for Contract with AirCare Environmental for On Call Hood cleaning and repairs, from July 1, 2022 to June 30, 2023, in an amount not to exceed $60,000.00.
      Funding Source: 2022-2023 Food Service Budget Acct. #25215200-56623
      Presenter: Mr. Michael Gormany/Ms. Gail Sherry
      Document Link: AirCare22-23
    2. Award of Contract with Bordova Innovations Inc. for Food Service Uniform items, from July 1, 2022 to June 30, 2023, in an amount not to exceed $60,000.00.
      Funding Source: 2022-2023 Food Service Budget Acct. #25215200-55586
      Presenter: Mr. Michael Gormany/Ms. Gail Sherry
      Document Link: Bordova22-23
    3. Award of Contract with Calise and Sons for Bread and Bakery Products, from July 1, 2022 to June 30, 2023, in an amount not to exceed $550,000.00.
      Funding Source: 2022-2023 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sherry
      Document Link: Calise22-23
    4. Award of Contract with ES Foods for Unitized Breakfast and Lunch kits, from July 1, 2022 to June 30, 2023, in an amount not to exceed $450,000.00.
      Funding Source: 2022-2023 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sherry
      Document Link: ESFoods22-23
    5. Award of Contract with TRIO Community Meals/Lindley for Unitized and Family style breakfast and lunch kits for Head Start programs, from July 1, 2022 to June 30, 2023, in an amount not to exceed $850,000.00.
      Funding Source: 2022-2023 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sherry
      Document Link: Lindley22-23_HS
    6. Award of Contract with TRIO Community Meals/Lindley for Unitized and Family style breakfast and lunch kits, from July 1, 2022 to June 30, 2023, in an amount not to exceed $2,200,000.00.
      Funding Source: 2022-2023 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sherry
      Document Link: Lindley22-23
    7. Award of Contract with Lupi for Bread and Bakery products, from July 1, 2022 to June 30, 2023, in an amount not to exceed $125,000.00.
      Funding Source: 2022-2023 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sherry
      Document Link: Lupi22-23
    8. Award of Contract with Thurston Foods for Break and Bakery products, from July 1, 2022 to June 30, 2023, in an amount not to exceed $50,000.00.
      Funding Source: 2022-2023 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Ms. Gail Sherry
      Document Link: Thurston22-23
    9. Award of Contract with MGD Graphics, Inc. for Graphic Art Supplies, from July 1, 2022 to June 30, 2023, in an amount not to exceed $356,479.26.
      Funding Source: 2022-2023 Operating Budget Acct. #190-47800-55520
      Presenter: Mr. Anthony Latella
      Document Link: MGD22-23
    10. Award of Contract with Lindenmeyr Munroe for Color and Specialty Paper supplies, from July 1, 2022 to June 30, 2023, in an amount not to exceed $596,886.26.
      Funding Source: 2022-2023 Operating Budget Acct. #190-47800-55520
      Presenter: Mr. Anthony Latella
      Document Link: Lindenmeyr22-23

     

    E. CHANGE ORDERS:

    1. Change Order #1 to Contract 210487919 with Cintas to increase funding amount from $60,000.00 by $7,631.796 for a total amount of $67,631.79, to cover costs incurred for extra mats and mops the remainder of the fiscal year.
      Funding Source: 2021-2022 Capital Projects Acct. #3C20-2071-58101 ($60,000.00)
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101 ($7,631.79)
      Presenter: Mr. Joseph Barbarotta
      Document Link: Cintas21-22_CO1
    2. Change Order #1 to Contract with Eagle Rivet Roof Service, to change the Funding Source from 3C20-2071-58101 to 3C20-2261-58101, with no change in funding amount.
      Funding Source: 2022-2023 Capital Projects Acct. #3C20-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: Eagle22-23_CO1