Finance & Operations Action Items for 06/21/22 Meeting

  • *Tuesday June 21, 2022

    Virtual Meeting

    5:00 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

     

    A. INFORMATION ONLY:

    1. Agreement with Ice the Beef to provide mentoring, peer mediation groups, field trips and fun Fridays activities for students attending Riverside Academy summer school, from July 1, 2022 to July 29, 2022, in an amount not to exceed $7,296.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56694-SS47
      Presenter: Ms. Michele Bonanno
      Document Link: IceTheBeef
    2. Amendment #1 to Agreement #96363264 with Valerie Bolling, to increase funding of $500.00 by $500.00 to $1,000.00 to reflect author’s credentials.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Bolling
    3. Purchase Order for Common Ground to provide installation of an outdoor classroom and signage at Edgewood School, from March 11, 2022 to June 30, 2022, in an amount not to exceed $4,000.00.
      Funding Source: ARP ESSER Program Acct. #2553-6398-56694-0012
      Presenter: Dr. Nicholas Perrone
      Document Link: Common

     

    B. ABSTRACTS:

    1. Oral Health Grant, year 2 of 3, in the amount of $50,000.00 for September 1, 2022 to August 31, 2023.
      Funding Source: CT State Department of Public Health
      Presenter: Ms. Sue Peters
      Document Link: OralHealth
    2. ARP After-School Enhancement Grant, in the amount of $90,000.00 for July 1, 2022 to June 30, 2023.
      Funding Source: CT State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: AfterSchool
    3. Extended School Hours Grant in the amount of $328,517.00 for July 1, 2022 to June 30, 2023.
      Funding Source: CT State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Extended

     

    C. AGREEMENTS:

    1. Agreement with Area Cooperative Educational Services, (ACES) Regionalization Special Education Transportation, (ACES-RSET), to provide door-to-door transportation to special education students placed in State-approved private special education programs throughout the State of Connecticut, July 1, 2022 to June 30, 2023, in an amount not to exceed $800,000.00.
      Funding Source: 2022-2023 Operating Budget Acct. #190-494-00-56697
      Presenter: Ms. Typhanie Jackson
      Document Link: ACESRSET
    2. Agreement with Area Cooperative Educational Services, (ACES), to provide behavior management services and support for identified students, staff and parents, from July 5, 2022 to June 29, 2022, in an amount not to exceed $21,869.00.
      Funding Source: IDEA Program Acct. #2504-5034-56903-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: ACES
    3. Amendment #1 to Agreement # 96362552 with Boy Scouts of America, CT Yankee Council, to expand the Scope of Service to include an Extreme Scouting event at Camp Sequassen on June 25, 2022 for parents and students enrolled in John Martinez, Lincoln Bassett and Roberto Clemente schools; to increase the number of slots to 200 for the event, and to increase funding of $94,700.00 by $18,600.00 to $113,300.00.
      Funding Source: State After School Program
      Acct. #2579-6389-56694-0008 ($5,250.00)
      Acct. #2579-6389-56800-0008 ($2,700.00)
      Acct. #2579-6389-56800-0020 ($2,700.00)
      Acct. #2579-6389-56694-0043 ($5,250.00)
      Acct. #2579-6389-56800-0043 ($2,700.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BSA
    4. Amendment #2 to Agreement #96363196 with Boys and Girls Club of New Haven, to change the funding source for the Bishop Woods program from Title I Program, Acct. #2531-5208-56698-0043 to ARP ESSER Program, Acct. #2553-6389-56694-0044, with no change in funding amount of $332,624.00.
      Funding Source: 21st Century Program
      Acct. #2579-6273-56694-0043 ($ 3,600.00) ARP ESSER Program
      Acct. #2553-6398-56694-0444 ($ 27,800.00)
      Acct. #2553-6398-56694-0043 ($139,000.00)
      Acct. #2553-6398-56694-0021 ($ 31,800.00)
      Acct. #2553-6398-56694-0003 ($ 42,000.00)
      Acct. #2553-6398-56694-0000 ($ 16,592.00)
      Acct. #2553-6398-56694-0000 ($ 19,032.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BoysGirls
    5. Amendment #1 to Agreement #9636231 with Make Haven to change the service end date from May 31, 2022 to June 30, 2022, with no change in funding amount of $10,292.00.
      Funding Source: ESSER II Program
      Acct. #2552-6363-56697-0016 ($5,146.00)
      Acct. #2552-6363-56697-0007 ($1,801.10)
      Acct #2552-6363-56697-0021 ($1,672.45)
      Acct #2552-6363-56697-0032 ($1,672.45)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: MakeHaven
    6. Agreement with Arte, Inc., to provide 73 sessions of a summer outdoor activities program, for 25 students and families per session, from July 1, 2022 to September 20, 2022, in an amount not to exceed $47,963.79.
      Funding Source: ESSER II Program Acct. #2552-6363-56694-SS34
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ARTE
    7. Agreement with Care 4 Your Own Tree, LLC, to provide summer programming for up to 40 students from Davis Street School, from July 1, 2022 to September 30, 2022, in an amount not to exceed $13,200.00.
      Funding Source: 21st Century Carry Over Program
      Acct. #2579-6280-56697-0009 ($10,000.00)
      Acct. #2579-6280-56694-0009 ($13,200.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Tree
    8. Agreement with Hot Shot Basketball Camp, to provide summer programming for up to 250 students from Wexler Grant school, from July 1, 2022 to September 30, 2022, in an amount not to exceed $18,000.00.
      Funding Source: 21st Century Carry Over Program Acct. #2579-6280-56697-0032
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Basketball
    9. Grant Award Agreement with State of Connecticut Department of Public Health to provide funding of $50,000.00 through SEAL CT Program, to support dental care services to students enrolled in dental clinics at Troup, King-Robinson, Brennan-Rogers, Truman, Hill Central and Barnard schools, and to support expansion efforts to other schools.
      Funding Source: CT State Department of Public Health
      Presenter: Ms. Sue Peters
      Document Link: DPH
    10. Agreement with Cornell Scott Hill Health Center to provide licensed Nurse Practitioners, Social Workers and/or office managers in school health centers at Roberto Clemente, King-Robinson, Truman, Troup, Lincoln Bassett, Brennan, Hill Central and Davis Street schools, from July 1, 2022 to June 30, 2023, in an amount not to exceed $410,400.00.
      Funding Source: School Health Center Program Acct. #2512-5124-56694-0479
      Presenter: Ms. Sue Peters
      Document Link: CornellHealth
    11. Agreement with Fair Haven Community Health Center, to provide licensed Nurse Practitioners, Social Workers and office managers in school health centers at Fair Haven, Clinton Avenue, Wilbur Cross, John Martinez, Bishop Woods schools and dental services at John Martinez, Clinton Avenue, Fair haven, Columbus and Bishop Woods schools, from July 1, 2022 to June 30, 2023 in an amount not to exceed $195,843.00.
      Funding Source: School Health Center Program Acct. #2512-5124-56694-0479
      Presenter: Ms. Sue Peters
      Document Link: FHCHC
    12. Agreement with Yale New Haven Hospital to provide licensed medical and/or behavioral health providers and support staff in school health centers at Mauro-Sheridan, Troup, Barnard, Hillhouse and Career school and to ensure compliance for licensure of the outpatient school clinics, from July 1, 2022 to June 30, 2023 in an amount not to exceed $372,289.00.
      Funding Source: School Health Center Program Acct. #2512-5124-56694-0479
      Presenter: Ms. Sue Peters
      Document Link: YaleNHH
    13. Agreement with Clifford Beers Guidance Clinic, to provide two licensed Social Workers in school health centers at Clinton Avenue and Fair Haven Schools, from July 1, 2022 to June 30, 2023, in an amount not to exceed $83,958.00.
      Funding Source: School Health Center Program Acct. #2512-5124-56694-0479
      Presenter: Ms. Sue Peters
      Document Link: BeersClinic
    14. Amendment #1 to Agreement # 96366152 with Morning Glory Early Learning Center, to increase funding of $165,197.68 by $6,391.95 to $171,589.63 to reflect State of CT Office of Early Childhood Cost of Living (COLA) increases for salary and fringe benefits, to be expended by June 30, 2022.
      Funding Source: Infant Toddler Program Acct. #2090-6366-56697-0442
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: MorningGlory
    15. Amendment #1 to Agreement #96366150 with LULAC Head Start, to increase funding of $626,685.26 by $24,248.16 to $650,933.42, to reflect State of CT Office of Early Childhood Cost of Living (COLA) increases for salary and fringe benefits, to be expended by June 30, 2022.
      Funding Source: Infant Toddler Program Acct. #2090-6366-56697-0442
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: LULAC
    16. Amendment #1 to Agreement #9366151 with Montessori School on Edgewood, to increase funding of $206,497.10 by $7,989.93 to $214,487.03 to reflect State of CT Office of Early Childhood Cost of Living (COLA) increases for salary and fringe benefits, to be expended by June 30, 2022.
      Funding Source: Infant Toddler Program Acct. #2090-6366-56697-0442
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: Montessori
    17. Amendment #1 to Agreement #96366149 with Friends Center for Children, to increase funding of $258,053.98 by $9,987.42 to $268,041.40, to reflect State of CT Office of Early Childhood Cost of Living (COLA) increases for salary and fringe benefits, to be expended by June 30, 2022.
      Funding Source: Infant Toddler Program Acct. #2090-6366-56697-0442
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: Friends
    18. Amendment #2 to Agreement #95384136 with Auntie Rose Child Care and Development Center, to increase funding of $185,173.00 by $7,547.00 to $192,720.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: AuntieRose
    19. Amendment #1 to Agreement #95384157 with All Our Children Academy, to increase funding of $71,392.00 by $3,281.00 to $74,673.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: AllChildren
    20. Amendment #1 to Agreement #95384139 with Creative M.E., to increase funding of $196,328.00 by $7,219.00 to $203,547.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: CreativeME
    21. Amendment #1 to Agreement #95384140 with Friends Center for Children, to increase funding of $535,440.00 by $19,688.00 to $555,128.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: Friends
    22. Amendment #1 to Agreement #95384141 with LULAC Head Start, to increase funding of $1,213,664.00 by $44,626.00 to $1,258,000.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: LULAC2
    23. Amendment #1 to Agreement #95384142 with The Little Schoolhouse, to increase funding of $160,632.000 by $5,906.00 to $166,538.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: Schoolhouse2
    24. Amendment #1 to Agreement #95384143 with Montessori on Edgewood, to increase funding of $276,644.00 by $10,172.00 to $286,816.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: Montessori2
    25. Amendment #1 to Agreement #95384145 with St. Aedan Preschool, to increase funding of $615,756.00 by $22,641.00 to $638,397.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: StAedan
    26. Amendment #1 to Agreement #95384146 with St. Andrew’s Child Care Center, to increase funding of $321,264.00 by $11,813.00 to $333,077.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: StAndrew
    27. Amendment #1 to Agreement #95384147 with Yale New Haven Hospital Child Care, to increase funding of $196,328.00 by $7,219.00 to $203,547.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: YaleChild
    28. Amendment #1 to Agreement #95384 with New haven YMCA Youth Center, to increase funding of $285,568.00 by $10,500.00 to $296,068.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: YMCA
    29. Amendment #2 to Agreement #95384159 with First Step Child Care and Learning Center, to increase funding of $102,626.00 by $3,609.00 to $106,235.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: FirstStep
    30. Amendment #1 to Agreement #995385189 with Calvin Hill Day Center KLF Kindergarten, to increase funding of $60,000.00 by $2,206.00 to $62,206.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: CalvinHill
    31. Amendment #1 to Agreement #95384190 with Creating Kids at CT Children’s Museum, to increase funding of $54,000.00 by $1,986.00 to $55,986.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: CreatingKids
    32. Amendment #1 to Agreement #95384191 with Leila Day Nursery, to increase funding of $135,000.00 by $4,964 to $555,128.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: LeilaDay
    33. Amendment #1 to Agreement #95384192 with Westville Community Nursery School, to increase funding of $63,000.00 by $2,317.00 to $65,317.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: Westville
    34. Amendment #1 to Agreement #95384137 with Clifford Beers Child Guidance Clinic d/b/a Farnam Nursery School, to increase funding of $392,656.00 by $14,438.00 to $407,094.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: Farnam
    35. Amendment #1 to Agreement #95384144 with Morning Glory Early Learning Center, to increase funding of $267,720.00 by $9,844.00 to $277,564.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: MorningGlory
    36. Amendment #1 to Agreement #95384138 with Catholic Charities, to increase funding of $1,463,536.00 by $53,814.00 to $1,517,350.00 to reflect State of CT Office of Early Childhood Cost of Living, (COLA) increases for salary and benefits to be expended by July 30, 2022.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubra Gupta
      Document Link: CatholicChar
    37. Amendment #3 to Agreement with CT State Department of Public Health, to increase grant funding of $1,344,594.00 by $38,096.00 to $38,096.00 to reflect a Cost of Living Adjustment, (COLA).
      Funding Source: School Health Center Program Acct. #2512-5124
      Presenter: Ms. Sue Peters
      Document Link: PublicHealth

     

    D. CONTRACTS:

    1. Award of Contract 21755 to Encore Fire Protection for On Call Kitchen Suppression repairs, from July 1, 2022 to June 30, 2023, in an amount not to exceed $50,000.00.
      Funding Source: 2022-2023 Food Service Budget Acct. #25215200-56623
      Presenter: Mr. Michael Gormany/Ms. Gail Sherry
      Document Link: Encore_Food
    2. Award of Contract 21740A-2-4 to Auto Parts and Service Inc. for On Call Vehicle Maintenance Services, from July 1, 2022 to June 30, 2023, in an amount not to exceed $37,500.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19047400-56665
      Presenter: Mr. Joseph Barbarotta
      Document Link: Auto
    3. Award of Contract 21804 to Builders Hardware for On Call Door Repairs and Replacement, from July 1, 2022 to June 30, 2023, in an amount not to exceed $200,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C20-2084-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: BuilderDoors
    4. Award of Contract 21702-3-4 to High-Way Signs DBA K-5 Corporation for On Call Line Striping Services, from July 1, 2022 to June 30, 2023, in an amount not to exceed $25,000.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: HighWay
    5. Award of Contract 21781-2-4 to J. Witkowsky & Sons Tree Service LLC. for complete tree removal services from July 1, 2022 to June 30, 2023, in an amount not to exceed $37,500.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Joseph Barbarotta
      Document Link: JWitTree
    6. Award of Contract 50535A-3-4 to M&M Total Construction LLC for Snow Plowing services, from July 1, 2022 to June 30, 202, in an amount not to exceed $261,198.00.
      Funding Source: 2022-2023 Operating Budget Acct. #19047400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: MMSnow
    7. Award of Contract 50544R-2-4 to Select Fence and Guardrail for On Call Fence repairs, from July 1, 2022 to June 30, 2023, in an amount not to exceed $35,000.00.
      Funding Source: 2022-2023 Operating Budget Acct. #3C20-2083-58702
      Presenter: Mr. Joseph Barbarotta
      Document Link: SelectFence

     

    E. CHANGE ORDERS:

    1. Change Order #1 to Contract 21697-3-5 with CT Pest Elimination Inc. to add schools for services, with no change in funding amount.
      Funding Source: 2021-2022 Operating Budget Acct. #19047400-56662
      Presenter: Mr. Joseph Barbarotta
      Document Link: CTPest_CO1
    2. Change Order #1 to Contract 50519-2-5 with East Shore Glass to increase funding amount from $95,000.00 by $30,000.00 for a total amount of $125,000.00.
      Funding Source: 2021-2022 Operating Budget Acct. #19047400-56624 ($95,000.00)
      Funding Source: 2021-2022 Capital Projects Acct. #3C22-2261-58101 ($30,000.00) C/O
      Presenter: Mr. Joseph Barbarotta
      Document Link: EShoreGlass_CO1

     

    F. PURCHASE ORDERS:

    1. Purchase Order for PowerSchool LLC for Licensing/Subscription for ECollect Forms and Enrollment Registration, from July 1, 2022 to June 30, 2023, in an amount not to exceed $57,278.31.
      Funding Source: 2022-2023 Operating Budget Acct. #19041900-56694
      Presenter: Dr. Michele Sherban
      Document Link: Powerschool

    Finance & Operations Action Items for 06/21/22 Meeting

    SPECIAL MEETING

     

    Monday June 13, 2022

    Virtual Meeting

    5:00 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

     

    A. INFORMATION ONLY:

    1. Agreement with Gateway Community College to provide two classrooms and access to campus for high school students enrolled in a high school level English as a Second Language, (ESL) and ESL Enrichment classes, as well as an ESL Coordinator to assist in fostering a bridge between high school and the college, from July 1, 2022 to July 29, 2022, in an amount not to exceed $10,780.00.
      Funding Source: ESSER II Program Acct. #2552-6363-56697-SS32
      Presenter: Mr. Pedro Mendia
      Document Link: Gateway1

     

    B. AGREEMENTS:

    1. Agreement with Little Scientists to provide the science component to the New Haven Summer Program for 4th to 5th grade students, from July 1, 2022 to August 30, 2022, in an amount not to exceed $46,800.00.
      Funding Source: