Finance & Operations Action Items for 08/21/23 Meeting

  • Monday August 21, 2023

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Purchase Order with ARC Sound Stage Lighting LLC to Set up audio/lighting equipment and stage for Convocation from August 28, 2023 to September 30, 2023, in an amount not to exceed $17,253.63.
      Funding Source: 2023-2024 Operating Budget Acct. #19040500-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: ARC_Convocation
    2. Purchase Order with Video Concepts Inc. to Set up video and staging equipment for Convocation from August 28, 2023 to September 30, 2023, in an amount not to exceed $7,733.30.
      Funding Source: 2023-2024 Operating Budget Acct. #19040500-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Video_Convocation
    3. Agreement with Yale-China Association, to provide a Chinese teaching intern who will provide Chinese language and cultural instruction to students at John C. Daniels School, from September 15, 2023 to June 15, 2024, in an amount not to exceed $ 5,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0013
      Presenter: Ms. Yesenia Perez/Carroll Ryan
      Document Link: YaleChina_Daniels
    4. Agreement with Employer’s Reference Source, (ERS), to provide national criminal background screening for volunteers serving New Haven Public Schools, from September 5, 2023 to June 30, 2024, in an amount not to exceed $8,000.00.
      Funding Source: School Volunteer Program Acct. #2528-6028-56694-0000
      Presenter: Ms. Patricia DeMaio
      Document Link: ERS
    5. Agreement with Common Ground School to provide outdoor learning activities for Pre-K – 4th grade students at John C. Daniels School, in the school’s outdoor learning center, from September 11, 2023 to June 30, 2024, in an amount not to exceed $15,000.12.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0013
      Presenter: Ms. Yesenia Perez
      Document Link: ComGrndDaniels
    6. Agreement with cARTie Corporation, to provide a museum mural program for students at Truman School, from August 31, 2023 to June 30, 2024, in an amount not to exceed $1,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0029
      Presenter: Ms. Aurea Evelyn Jaca
      Document Link: cARTieTruman
    7. Amendment #1 to Agreement #96364009 with City Angels Baseball Academy, to correct the number of weeks from 4 weeks to 5 weeks, with no change in funding amount of $7,710.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: CityAngels
    8. Agreement with Connecticut State Community College, Gateway Campus to provide an ESL college course for High School multilingual learners, from August 22, 2023 to June 30, 2024, in an amount not to exceed $6,702.00.
      Funding Source: Title III Carryover Program Acct. #2518-5713-56694
      Presenter: Mr. Pedro Mendia
      Document Link: GatewayESL
    9. Agreement with Dr. Yann B. Poncin, to provide psychiatric consultation and evaluation, behavioral services, planning and placement team participation, from August 28, 2023 to June 30, 2024, in an amount not to exceed $15,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-49000-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: DrYannPoncin
    10. Agreement with Foundation for the Arts and Trauma, to provide preventive trauma-informed counseling services to students at HSC, from August 31, 2023 to December 1, 2023, in an amount not to exceed $13,000.00.
      Funding Source: SIG Carryover Program Acct. #2531-6425-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: AliveHSC
    11. Agreement with Great Schools Partnership, Inc., to provide professional development to faculty at High School in the Community, to support continued implementation of a project-learning curriculum in a mastery-based grading system with a focus on equitable assessment practices, from September 1, 2023 to November 30, 2023, in an amount not to exceed $13,000.00.
      Funding Source: SIG Carryover Program Acct. #2531-6425-56694-0066
      Presenter: Ms. Cari Strand
      Documents Link: GSP

     

    B. AGREEMENTS:

    1. Agreement with American Medical Response to provide standby ambulatory services for athletic events from August 1, 2023 to June 30, 2024 in an amount not to exceed $40,280.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-40400-56694
      Presenter: Mr. Erik Patchofsky
      Document Link: AMR23-24
    2. Agreement with Area Cooperative Education Services, (ACES), to provide the State approved ARCTEL advanced educator preparation program for bilingual and TESOL education, from September 12, 2023 to June 30, 2024, in an amount not to exceed $55,000.00.
      Funding Source: Title III Carryover Program Acct. #2518-5713-56694-0412
      Presenter: Mr. Pedro Mendia
      Document Link: ACES_ARCTEL
    3. Agreement with Foundation for the Arts and Trauma, Inc., to provide individual trauma-informed counseling services to students at Sound School, from August 31, 2023 to June 30, 2023, in an amount not to exceed $50,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0067
      Presenter: Mr. Marc Potocsky
      Document Link: ALIVESound
    4. Amendment #1 to Agreement #96364009 with Clifford W. Beers Guidance Clinic, Inc., to expand the Scope of Service to provide Farnam’s Family Fun Day for 100 families on September 2, 2023, and to increase funding of $257,400.00 by $12,000.00 to $269,400.00.
      Funding Sources:
      ESSER II Program Acct. #2552-6364-56697-SS34 ($257,400.00)
      21st Century C/O Program Acct. #2579-6420-56694-0444 ($6,000.00)
      21st Century C/O Program Acct. #2579-6418-56694-0444 ($6,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: FamilyFunDay
    5. Agreement with Common Ground School, to provide outdoor learning experiences for K-8 students from Roberto Clemente, including field trips and professional development for staff, from September 6, 2023 to June 6, 2023, in an amount not to exceed $28,320.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-042
      Presenter: Ms. Mia Edmonds-Duff
      Document Link: ComGrndClemente
    6. Agreement with Higher Heights Youth Empowerment Program, Inc., to provide college access programming including planning, parent workshops, college tours and support for Junior and Seniors at Career High School, from September 5, 2023 to June 7, 2024, in an amount not to exceed $33,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0063
      Presenter: Mr. Shawn True
      Document Link: HigherHeights
    7. Agreement with Higher Heights Youth Empowerment Program, Inc., to provide college access programming including planning, parent workshops, college tours and support for Junior and Seniors at High School in the Community, from August 31, 2023 to June 30, 2024, in an amount not to exceed $33,500.00.
      Funding Source: SIG Carryover Program Acct. #2531-6425-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: HeightsHSC
    8. Agreement with Capitol Regional Education Council, (CREC), to provide up to nine teachers and opportunity to earn Cross Endorsement in special education through the Advanced Alternative Route to Certification in Special Education program, from July 1, 2023 to June 30, 2024, in an amount not to exceed $75,600.00.
      Funding Source: IDEA Program Acct. #2504-5034-56903
      Presenter: Ms. Typhanie Jackson
      Document Link: CREC
    9. Agreement Connecticut State Community College, Gateway Campus, to provide the Gateway to College Program for 16 to 20-year-old students who have left high school without earning a diploma, from July 1, 2023 to June 30, 2024, in an amount not to exceed $550,000.00.
      Funding Sources:
      Alliance Program (Pending Receipt of Funds) Acct. #2547-6107-56694-0490 ($367,245.00)
      Priority Program (Pending Receipt of Funds) Acct. #2579-5319-56694-0490 ($182,755.00)
      Presenter: Ms. Typhanie Jackson
      Document Link: Gateway2College
    10. Agreement with Area Cooperative Education Services, (ACES), to provide the ACES ASPIRE Program to 35 “at risk” students, from August 28, 2023 to June 30-, 2024, in an amount not to exceed $1,468,775.00.
      Funding Source: Alliance Program Acct. #2547-6108-56694-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: ASPIRE
    11. Agreement with Area Cooperative Education Services, (ACES), to provide assessments and training in the area of Assistive Technology for students with special needs, from August 28, 2023 to June 30, 2024, in an amount not to exceed $64,484.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-494-00-56694-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: ACESAssitTech
    12. Agreement with Area Cooperative Education Services, (ACES), to provide the Urban Youth Program to 35 “at risk” students, from August 28, 2023 to June 30, 2024, in an amount not to exceed $1,468,775.00.
      Funding Sources:
      2023-2024 Operating Budget Acct. #190-49400-56694 ($465,370.00)
      Alliance Program (Pending Receipt of Funds) Acct. #2547-6107-56694-0490 ($753,405.00)
      Priority Program (Pending Receipt of Funds) Acct. #2579-5319-56694-0490 ($250,000.00)
      Presenter: Ms. Typhanie Jackson
      Document Link: UrbanYouth23-24
    13. Agreement with Common Ground Charter School, to provide special education services to New Haven Public School students attending Common Ground Charter School, and to comply with their IEPs for the 2023-2024 school year, from August 28, 2023 to June 30, 2024, in an amount not to exceed $157,575.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-490-00-56694
      Presenter: Ms. Typhanie Jackson
      Documents Link: CommGrndCharter
    14. Agreement with Highville Charter School, to provide Special Education services for New Haven students attending Highville Charter School and to comply with their IEPs for the 2023-2024 school year, from August 28, 2023 to June 30, 2024, in an amount not to exceed $110,019.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-494-00-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: HighvilleCharter
    15. Agreement with Pathways/Riverside Connecticut, (CCP-CT Program), to provide an educational program for up to 14 “at risk” students who are residents of New Haven, from August 28, 2023 to June 30, 2024, in an amount not to exceed $525,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: PathwaysRiverside
    16. Agreement with RelayHub, LLC medically necessary services to Medicaid-eligible students, from August 28, 2023 to June 30, 2024, in an amount not to exceed $97,200.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-49000-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: RelayHub
    17. Agreement with Southern Connecticut State University, to provide an initial teaching certification in Special Education through the university’s MAT program, for up to ten New Haven Public School professionals, from August 28, 2023 to June 30, 2024, in an amount not to exceed $80,000.00.
      Funding Source: Alliance Program (Pending Receipt of Funds) Acct. #2547-6107-56694-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: SCSU23

     

    C. PURCHASE ORDERS:

    1. Purchase Order under State Contract 18PSX0319AD with Varsity Brands Holding Co. Inc. dba BSN Sports to provide and install Basketball Shot Clock at Wilbur Cross High School, from August 21, 2023 to June 30, 2024, in an amount not to exceed $9,750.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Frank Fanelli
      Document Link: BSNCross
    2. Purchase Order under State Contract 18PSX0319AD with Varsity Brands Holding Co. Inc. dba BSN Sports to provide and install Basketball Shot Clock at Hillhouse High School, from August 21, 2023 to June 30, 2024, in an amount not to exceed $9,750.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Frank Fanelli
      Document Link: BSNHillhouse
    3. Purchase Order under State Contract 18PSX0319AD with Varsity Brands Holding Co. Inc. dba BSN Sports to provide and install Basketball Shot Clock at Career High School, from August 21, 2023 to June 30, 2024, in an amount not to exceed $9,750.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: BSNCareer
    4. Purchase Order under State Contract 20PSX0144 with Calvert Safe & Lock to supply and install key hardware to exterior and interior doors at Hillhouse High School, from July 1, 2023 to June 30, 2024, in an amount not to exceed $74,625.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: CalvertKey_HH
    5. Purchase Order with Jill Bartone dba Magilla Construction to provide and install replacement shades in several rooms and hallways at Katherine Brennan School, from August 4, 2023 to June 30, 2024, in an amount not to exceed $22,980.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Frank Fanelli
      Document Link: Magilla_ShadesKB
    6. Purchase Order with Jill Bartone dba Magilla Construction to repair damaged sheetrock and paint rooms 5, 6, 8, 15, 16, 17 and 18 at Katherine Brennan from August 4, 2023 to June 30, 2024 in an amount not to exceed $24,875.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Frank Fanelli
      Document Link: Magilla_RepairsKB
    7. Purchase Order with Dalene Hardwood Flooring Co. Inc. to remove and replace tile at main entrance of Brennan Rogers School from August 4, 2023 to June 30, 2024, in an amount not to exceed $3,475.00.
      Funding Source: 2023-2024 Capital Projects Acct: #3C22-2261-58101
      Presenter: Mr. Frank Fanelli
      Document Link: DaleneBRogers
    8. Purchase Order with Dalene Hardwood Flooring Co. Inc. to remove and replace carpet in staff lounge and conference room at Fair Haven School, from August 7, 2023 to June 30, 2024, in an amount not to exceed $7,013.69.
      Funding Source: 2023-2024 Capital Projects Acct. #3C20-2080-58101
      Presenter: Mr. Frank Fanelli
      Document Link: DaleneFHaven
    9. Purchase Order with Dalene Hardwood Flooring Co. Inc. to remove and replace carpet principals/conference room at Barnard School, from August 7, 2023 to June 30, 2024, in an amount not to exceed $2,771.66.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Frank Fanelli
      Document Link: DaleneBarnard
    10. Purchase Order with Dalene Hardwood Flooring Co. Inc. to remove and replace flooring at Conte School Hallway due to water damage, from August 4, 2023 to June 30, 2024, in an amount not to exceed $11,585.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Frank Fanelli
      Document Link: DaleneConte1
    11. Purchase Order with Dalene Hardwood Flooring Co. Inc. to remove and replace flooring at Conte School main office due to water damage, from August 4, 2023 to June 30, 2024, in an amount not to exceed $36,454.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Frank Fanelli
      Document Link: DaleneConte2
    12. Purchase Order with New Haven Painters to provide paint for main office and hallway/lobby at Conte School due to water damage, from August 4, 2023 to June 30, 2024, in an amount not to exceed $28,221.30.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Frank Fanelli
      Document Link: NHPaint_Conte
    13. Purchase Order under Omnia contract R200401 with Daikin Applied Americas, Inc. for a continuation to provide chiller repair service for Cross High School, from July 1, 2023 to June 30, 2024, in an amount not to exceed $71,201.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0470
      Presenter: Mr. Frank Fanelli
      Document Link: DaikinCrossChiller

     

    D. CONTRACTS:

    1. Award of Contract 21889 to A. Prete Construction to construction ADA Ramp near nurses’ station at Edgewood School, from August 16, 2023 to June 30, 2024, in an amount not to exceed $92,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101/
      Presenter: Mr. Frank Fanelli
      Document Link: APrete_ADA
    2. Award of Contract 2023-05-1571 to Trio Community Meals LLC to provide Unitized Breakfast Kits for students from July 1, 2023 to June 30, 2024, in an amount not to exceed $2,500,000.00.
      Funding Source: 2023-2024 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Baron Young
      Document Link: Trio_Breakfast
    3. Award of Contract 21879 to Reliable Refrigeration Plus Inc. to provide On Call Oven and Steam repairs from July 1, 2023 to June 30, 2024, in an amount not to exceed $210,000.00.
      Funding Source: 2023-2024 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Baron Young
      Document Link: Reliable23-24

     

    E. CHANGE ORDER:

    1. Change Order 2 to Contract with Thurston Foods Inc. the main supplier for grocery purchases to increase funding amount from $2,350,000.00 by $107,000.00 for a total amount of $2,457,000.00 to fulfill financial obligation of 2023 invoices.
      Funding Source: 2022-2023 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Baron Young
      Document Link: ThurstonCO2
    2. Change Order 1 of Contract 21823 Pro-Mech Inc. to continue work performed for repair of dehumidification system at Martinez School pool, from September 1, 2023 to June 30, 2024 in an amount not to exceed $608,760.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-58101-0106
      Presenter: Mr. Frank Fanelli
      Document Link: PMechMartinez
    3. Change Order 1 to Contract 21810 Pro-Mech Inc. to continue work performed for replacement of existing boilers at Hillhouse High School from July 1, 2023 to June 30, 2024, in an amount not to exceed $665,765.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6398-56697-0470
      Presenter: Mr. Frank Fanelli
      Document Link: PMechBoilerHH