Finance & Operations Action Items for 08/07/23 Meeting

  • Monday August 7, 2023

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Connecticut Orthopedics to provide medical services for athletic events from August 1, 2023 to June 30, 2024 in an amount not to exceed $7,500.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-40400-56694
      Presenter: Mr. Erik Patchofsky
      Document Link: CTOrtho23-24

     

    B. ABSTRACTS:

    1. 21st Century Community Learning Centers Grant for Troup/Wexler Schools, in the amount of $95,000.00 for July 1, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: 21CTroup/Wexler
    2. 21st Century Community Learning Centers Grant for Hill Central, FAME and Nathan Hale Schools, in the amount of $200,000.00 for July 1, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: 21CHillFameHale
    3. 21st Century Community Learning Centers Grant for Barnard, Brennan and Celentano Schools, in the amount of $150,000.00 for July 1, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: 21CBarnardBrennan

     

    C. AGREEMENTS:

    1. Agreement with Lumen Touch LLC for data management for school-based health clinics from September 1, 2023 from June 30, 2024 in an amount not exceed $30,775.00.
      Funding Source: 2022-2023 Medicaid Program Acct. #2534-5408-56694-0000
      Presenter: Ms. Sue Peters
      Document Link: Lumen23-24
    2. Agreement with Total Communications to provide dual data center project will address the hardware/software/security needs to upgrade the Wide Area Network infrastructure to provide greater bandwidth, resiliency, security, and overall increased NHPS network stability from July 1, 2023 to June 30, 2024, in an amount not to exceed $1,499,999.92.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2463-58704
      Presenter: Ms. Gilda Herrera
      Document Link: Total_DDC
    3. Agreement with Adriana International Inc. to provide athletic training services which include prevention, medical care and rehabilitation of student-athletes, from August 1, 2023 to June 30, 2024, in an amount not to exceed $60,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-40400-56689
      Presenter: Mr. Erik Patchofsky
      Document Link: Adriana23-24
    4. Memorandum of Understanding with Elm City Montessori School to continue as the local Board approved charter school at 495 Blake, New Haven, Connecticut, for July 1, 2023 to June 30, 2024.
      Presenter: Ms. Michele Bonanno
      Document Link: MontessoriMOU
    5. Agreement with Area Cooperative Educational Services, (ACES), to provide professional artists in all art areas; arts program management; instructional materials, equipment, performance and professional development to support the arts program at Betsy Ross Arts Magnet Middle School, from August 14, 2023 to June 24, 2024, in an amount not to exceed $403,532.00.
      Funding Source: Interdistrict Magnet School Program Acct. #270-43355-56697-0055
      Presenter: Ms. Michele Bonanno
      Document Link: ACES_BR
    6. Amendment #1 to Agreement #95265008 with Boy Scouts of America, CT Yankee Council, to increase the Scope of Service to include Summer of Fun activities for 200 7th and 8th grade students, two overnight camping programs at Camp Sequassen for 200 students, and to increase funding of $112,530.00 by $90,000.00 to $202,560.00.
      Funding Source: Title I Carryover Program Acct. #2531-5265-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: BSASummer
    7. Agreement with Cornell Scott Hill Health Center, to provide licensed staff for the School Health Centers are Roberto Clemente, Davis Street, Hill Central, King-Robinson, Truman, and Lincoln Bassett schools, from August 15, 2023 to June 30, 2024, in an amount not to exceed $410,400.00.
      Funding Source: School Health Center Program Acct. #2512-5124-56694-0000
      Presenter: Ms. Sue Peters
      Document Link: CornellScottSHC
    8. Agreement with the Foundation for the Arts and Trauma, Inc., to provide individual and classroom-based trauma informed counseling and education, at Edgewood School, from September 1, 2023 to June 30, 2024, in an amount not to exceed $65,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0012
      Presenter: Dr. Nicholas Perrone
      Document Link: AliveEdgewood
    9. Agreement with Dr. Constance Catrone, to recruit, train and supervise 6 masters preparing social workers from Smith College and Southern Connecticut State University to provide integrated school-based social work services to students and staff at Metropolitan Business Academy, from August 22, 2023 to June 13, 2024, in an amount not to exceed $20,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0060
      Presenter: Ms. Sequella Coleman
      Document Link: ConstanceCatrone
    10. Agreement with the Foundation for the Arts and Trauma, Inc., to provide individual trauma informed counseling for students at Metropolitan Business Academy, and provide professional development for staff, from August 31, 2023 to June 30, 2024, in an amount not to exceed $75,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0060
      Presenter: Ms. Sequella Coleman
      Document Link: AliveMetro
    11. Agreement with Shine Early Learning to provide grant development, writing and support for the Federal Head Start grant application, from September 1, 2023 to January 1, 2024, in an amount not to exceed $40,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-4300-56694-0443
      Presenter: Ms. Mary Derwin
      Document Link: ShineHeadStart
    12. Agreement with Shine Early Learning to provide targeted training and technical assistance to the Head Start Program, from September 1, 2023 to June 30, 2024, in an amount not to exceed $70,000.00.
      Funding Source: Head Start Basic Carryover Program Acct. #2532-6373-56694-0443
      Presenter: Ms. Mary Derwin
      Document Link: Shine2
    13. Agreement with Public Good, LLC., to develop, design, produce and deliver creative content for the 2023 Head Start Recruitment Campaign, including billboards, flyers, digital media, post cards and bus advertisements, from July 25, 2023 to June 30,2024, in an amount not to exceed $47,575.00.
      Funding Source: Head Start Basic Program Acct. #2532-5279-56694-0443
      Presenter: Ms. Mary Derwin
      Document Link: PublicGood
    14. Agreement with Clifford W. Beers Guidance Clinic, Inc., to provide two mental health clinicians for Head Start families and staff at Dr. Mayo, John Martinez, Lincoln Bassett, Fair Haven, Benjamin Jepson and Truman schools, from August 14, 2023 to June 30, 2024, in an amount not to exceed $180,722.00.
      Funding Source: Head Start Basic Carryover Program Acct. #2532-6326-56694-0443
      Presenter: Ms. Mary Derwin
      Document Link: BeersHeadStart
    15. Agreement with Excel Academy to provide an instructor for 20 students interested in CNA Certification at Wilbur Cross High School, from August 22, 2023 to June 30, 2024, in an amount not to exceed $22,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0061
      Presenter: Mr. Matthew Brown
      Document Link: EXCEL
    16. Agreement with Cormier Consulting, LLC, to provide professional development, technical and instructional support on a common framework for High Quality Instruction to staff at Wilbur Cross High School, from August 22, 2023 to June 30, 2024, in an amount not to exceed $46,500.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0061
      Presenter: Mr. Matthew Brown
      Document Link: Cormier
    17. Agreement with Foundation for the Arts and Trauma, Inc., to provide individual and classroom-based trauma informed counseling and education at Wilbur Cross High School, from September 5, 2023 to June 30, 2024, in an amount not to exceed $85,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0061
      Presenter: Mr. Matthew Brown
      Document Link: AliveWCross
    18. Agreement with Laura Goldblum, LCSW, to supervise a team of 8 social work interns to provide direct wraparound services to students at Wilbur Cross High School, from August 22, 2023 to June 30, 2024, in an amount not to exceed $22,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-43-61-50136
      Presenter: Mr. Matthew Brown
      Document Link: GoldblumLCSW

     

    D. PURCHASE ORDERS:

    1. Purchase Order with School Mint, Inc. to provide lottery software management to support the districts school choice application and placement process, from July 1, 2023 to June 30, 2024, in an amount not to exceed $34,986.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-40700-56694
      Presenter: Mr. Marquelle Middleton
      Document Link: SchoolMint_Yr2
    2. Purchase Order with Calm.com Inc. to provide online service which provide teachers mental health fitness for their own social emotional well-being from July 1, 2023 to June 30, 2024 in an amount not to exceed $21,094.50.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: Calm23-24
    3. Purchase Order with Committee for Children for subscription renewal of Second Steps k-8 from August 28, 2023 to June 30, 2024 in an amount not to exceed $56,349.90
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: CFC23-24
    4. Purchase Order with NCS Pearson Inc. for subscription renewal for review 360 platform for all schools, from August 28, 2023 to June 30, 2024 in an amount not to exceed $44,200.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: NCSPearson23-24
    5. Purchase Order with Brightly Software to provide facilities department with work order management software, from July 1, 2023 to June 30, 2024, in an amount not to exceed $42,495.70.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Thomas Lamb
      Document Link: Brightly23-24
    6. Purchase Order under Omnia R200401-CT-277605 with Daikin Applied to provide Beecher School Chiller rental from July 1, 2023 to October 31, 2023, in an amount not to exceed $82,206.03.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Frank Fanelli
      Document Link: DaikinBeecher2
    7. Purchase Order under State Contract #20PSX0088 with Dalene Flooring to provide removal and replacement of carpet at portion of Hillhouse from August 1, 2023 to June 30, 2024, in an amount not to exceed $34,560.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: Dalene2Hillhouse
    8. Purchase Order under State Contract #19PSX0002 with Consolidated Electric Inc. to provide Portable PA/AV speaker system for events from August 1, 2023 to June 30, 2024, in an amount not to exceed $26,800.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: CEPortable23-24
    9. Purchase Order under State Contract #19PSX0002 with Consolidated Electric Inc. to provide PA and Clock upgrades at Brennan School from August 1, 2023 to June 30, 2024, in an amount not to exceed $34,560.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: CEBrennan23-24
    10. Purchase Order under State Contract #19PSX0002 with Consolidated Electric Inc. to provide PA and Clock upgrades at Mauro Sheridan School from August 1, 2023 to June 30, 2024, in an amount not to exceed $24,590.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: CESheridan23-24
    11. Purchase Order under State Contract #19PSX0002 with Consolidated Electric Inc. to provide PA and Clock upgrades at Ross Woodward School from August 1, 2023 to June 30, 2024, in an amount not to exceed $30,050.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: CERoss23-24
    12. Purchase Order under State Contract #19PSX0002 with Consolidated Electric Inc. to provide PA and Clock upgrades at Troup School from August 1, 2023 to June 30, 2024, in an amount not to exceed $31,025.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: CETroup23-24
    13. Purchase Order under State Contract #19PSX0015 with Valley Communications System, Inc. to provide support for BOE Meetings, from July 1, 2023 and September 30, 2023, in an amount not to exceed $5,280.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Thomas Lamb
      Document Link: Valley_Support

     

    E. CONTRACTS:

    1. Award of Contract for Carbonella & Desarbo Inc. for Direct Commodity Purchases for the food service from July 1, 2023 to June 30, 2024, in an amount not to exceed $900,000.00.
      Funding Source: 2023-2024 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Mr. Baron Young
      Document Link: Carbonella23-24
    2. Award of Contract J&A Baked Goods dba Michelle’s Bakery for Direct Commodity Purchases for the food service from July 1, 2023 to June 30, 2024, in an amount not to exceed $600,000.00.
      Funding Source: 2023-2024 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Mr. Baron Young
      Document Link: JABaked23-24
    3. Award of Contract Lupi Marchigiano Bakery for Direct Commodity Purchases for the food service from July 1, 2023 to June 30, 2024, in an amount not to exceed $75,000.00.
      Funding Source: 2023-2024 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Mr. Baron Young
      Document Link: Lupi23-24
    4. Award of Contract Nuovo Packaging for Direct Commodity Purchases for the food service from July 1, 2023 to June 30, 2024, in an amount not to exceed $20,000.00.
      Funding Source: 2023-2024 Food Service Budget Acct. #25215200-55587
      Presenter: Mr. Michael Gormany/Mr. Baron Young
      Document Link: Nuovo23-24
    5. Renewal Option 3 of 3 of Contract 21705-4-4 for Clearwater Industries to provide On Call Water Treatment Services from July 1, 2023 to June 30, 2024, in an amount not to exceed $60,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: ClearWater23-24
    6. Renewal Option 3 of 3 of Contract 50517-4-4 for Cohen’s Key Shop to provide On Call Locksmith Repair Services from July 1, 2023 to June 30, 2024, in an amount not to exceed $50,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: CohensKey23-24
    7. Renewal Option 3 of 3 of Contract 21693-4-4 for Concrete Creations to provide On Call Duct Cleaning Services from July 1, 2023 to June 30, 2024, in an amount not to exceed $100,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: Concrete23-24
    8. Renewal Option 3 of 3 of Contract 21678-4-4 for Encore Holdings, LLC to provide On Call Fire Alarm inspection and repairs from July 1, 2023 to June 30, 2024, in an amount not to exceed $150,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: Encore1_23-24
    9. Renewal Option 3 of 3 of Contract 21679-4-4 for Encore Holdings, LLC to provide On Call Fire sprinkler maintenance from July 1, 2023 to June 30, 2024, in an amount not to exceed $150,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: Encore2_23-24
    10. Renewal Option 3 of 3 of Contract 21689-4-4 for Enviromed to provide On Call Asbestos Management services from July 1, 2023 to June 30, 2024, in an amount not to exceed $150,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: Enviromed23-24
    11. Renewal Option 2 of 3 of Contract 21781-3-4 for J. Witkowsky & Sons Tree to provide On Call tree removal services from July 1, 2023 to June 30, 2024, in an amount not to exceed $62,500.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: JWitTree23-24
    12. Renewal Option 3 of 3 of Contract 21702-4-4 for K5 Corporation to provide On Call line striping services from July 1, 2023 to June 30, 2024, in an amount not to exceed $25,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: K5Corp23-24
    13. Renewal Option 3 of 4 of Contract 21704-4-5 for Life Safety Service & Supply LLC to provide On Fire Extinguisher services from July 1, 2023 to June 30, 2024, in an amount not to exceed $15,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: LifeSafety23-24
    14. Renewal Option 3 of 4 of Contract 50527B-4-5 for Lior Excavating to provide On Call sidewalk repair services from July 1, 2023 to June 30, 2024, in an amount not to exceed $25,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: LiorSidewalk23-24
    15. Renewal Option 2 or 3 of Contract 50544R-3-4 for Select Fence & Guardrail LLC to provide On Call fence repair services from July 1, 2023 to June 30, 2024, in an amount not to exceed $35,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: Fence23-24
    16. Renewal Option 3 of 4 of Contract 21687-4-5 for Sports Construction of Connecticut, Inc. to provide On Call Gym Equipment repair services from July 1, 2023 to June 30, 2024, in an amount not to exceed $50,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: Sports23-24
    17. Renewal Option 3 of 3 of Contract 50525B-4-4 for Tim’s Enterprises, LLC. to provide On Call Painting services from July 1, 2023 to June 30, 2024, in an amount not to exceed $67,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: TimsPaint23-24
    18. Renewal Option 3 of 3 of Contract 50535B-4-4 for Tim’s Enterprises, LLC. to provide On Snow Plowing services from July 1, 2023 to June 30, 2024, in an amount not to exceed $60,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-47400-56662
      Presenter: Mr. Jamar Alleyne
      Document Link: TimsSnow23-24
    19. Renewal Option 2 of 3 of Contract 50527B-4-5 for Tim’s Enterprises, LLC. to provide On Call flooring repair services from July 1, 2023 to June 30, 2024, in an amount not to exceed $25,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: TimsFloor23-24
    20. Renewal Option 2 of 3 of Contract 50551-3-4 for Total Lighting Service, LLC. to provide On Call Emergency Lighting repair services from July 1, 2023 to June 30, 2024, in an amount not to exceed $50,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C22-2261-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: TotalLight23-24
    21. Renewal Option 2 of 3 of Contract 21743-3-4 for Wing’s Testing & Balancing Company to provide On Call Fume Hood Cleaning Services from July 1, 2023 for June 30, 2024, in an amount not to exceed $25,000.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: WingsHood23-24
    22. Award of Contract 21870 to A. Prete Construction Co. Inc. to renovate south building at 21 Wooster Pl for office space from August 1, 2023 to June 30, 2024, in an amount not to exceed $1,123,000.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: PreteWooster23-24