Finance & Operations Action Items for 06/05/23 Meeting

Monday June 5, 2023

Virtual Meeting

4:30 p.m.

ACTION ITEMS

Chair: Mr. Matthew Wilcox

A. INFORMATION ONLY:

Agreement with Gateway Community College to provide 40 students with a summer high school level English as a Second Language, (ESL) class, an ESL Enrichment class and an ESL coordinator to support students when signing up for college courses, from July 1, 2023 to July 30, 2023, in an amount not to exceed $10,780.00.
Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0410
Presenter: Mr. Pedro Mendia
Document Link: Gateway

Amendment #1 to Agreement #95265223 with Movimiento Cultural Afro Continental Inc, to increase the number of sessions from 16 by 4 to 20 sessions, and to increase funding of $6,975.00 by $1,860.00 to $8,835.00.
Funding Sources:
Title I Carryover Program Acct. #2531-5265-56694-0444 ($6,975.00)
Title I Program Acct. #2531-5256-56694-0444 ($1,860.00)
Presenter: Ms. Gemma Joseph Lumpkin
Document Link: Movimiento

Agreement with Clifford Beers Child Guidance Clinic, Inc., to provide on-site and virtual support to School Readiness funded programs, from July 5, 2023 to June 30, 2024, in an amount not to exceed $12,000.00 pending receipt of funds.
Funding Source: Quality Enhancement Program Acct. #2523-5385-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: BeersQuality

Non-Financial Agreement with Capitol Region Education Council, (CREC), to provide a summer energy training and certification program for high school students, and to provide a career expo, from July 1, 2023 to July 1, 2024, at no cost.
Presenter: Mr. Robert McCain
Document Link: Green

Agreement with Yale-China Association to provide Chinese teaching intern for Chinese language and cultural instruction at Edgewood School, from August 26, 2023 to June 30, 2024, in an amount not to exceed $12,500.00.
Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0012
Presenter: Dr. Nicholas Perrone
Document Link: Yale-China

Agreement with Gateway Community College, to provide Certified Nursing Assistant training to 12 high school students, from July 1, 2023 to August 31, 2023, in an amount not to exceed $18,000.
Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0410
Presenter: Ms. Dina Natalino/Ms. Keisha Redd-Hannans
Document Link: GatewayCNA

Agreement with Southern Connecticut State University, to introduce high school student to opportunities in the education profession, from June 20, 2023 to June 30, 2023, in an amount not to exceed $11,286.00.
Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0410
Presenter: Ms. Keisha Hannans/Ms. Dina Natalino
Document Link: SCSU1

B. ABSTRACTS:

New Haven Adult & Continuing Education Grant, in the amount of $5,080,000.00 for July 1, 2023 to June 30, 2024.
Funding Source: Connecticut State Department of Education
Presenter: Ms. Michelle Bonora
Document Link: AdultEd

Adult Education Program Enhancement Project, (PEP), in the amount of $110,000.00 for July 1, 2023 to June 30, 2024.
Funding Source: Connecticut State Department of Education
Presenter: Ms. Michelle Bonora
Document Link: PEP

Adult Education Program Enhancement Project, (PEP) IELC, in the amount of $100,000.00 for July 1, 2023 to June 30, 2024.
Funding Source: Connecticut State Department of Education
Presenter: Ms. Michelle Bonora
Document Link: IELC

Literacy Volunteers of Greater New Haven – Eligible Entity Grant, in the amount of $80,977.00 for July 1, 2023 to June 30, 2024.
Funding Source: Connecticut State Department of Education
Presenter: Ms. Michelle Bonora/Mr. Louis Perno
Document Link: LitVol

New Haven School Readiness Grant, in the amount of $7,614,888.00 for July 1, 2023 to June 30, 2024.
Funding Source: Connecticut Office of Early Childhood
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: Readiness

School Readiness Quality Enhancement Grant, in the amount of $81,386.00 for July 1, 2023 to June 30, 2024.
Funding Source: Connecticut Office of Early Childhood
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: Quality

C. AGREEMENTS:

Amendment #1 to Agreement #96399123 with Higher Heights Youth Empowerment Programs, Inc., to correct the number of weeks from 38 to 27 weeks, with no change in total funding amount of $31,000.00.
Funding Source: ARP ESSER Carryover Program Acct. #2553-6399-56694-0063
Presenter: Ms. Jennifer Stevens/Mr. Shawn True
Document Link: Heights

Agreement with Curriculum Associates, LLC to provide professional development sessions on the i-ready Classroom and the i-ready Mathematics Core Tailed Support sessions to teachers and staff, from July 1, 2023 to June 30, 2024, in an amount not to exceed $255,000.00.
Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0411
Presenter: Ms. Keisha Redd-Hannans
Document Link: CurricAssoc

Agreement with Southern Connecticut State University, to provide 30 Certified Nursing Assistant training to 30 high school students, from July 11, 2023 to August 11, 2023, in an amount not to exceed $45,000.00.
Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0410
Presenter: Ms. Keisha Redd-Hannans/Ms. Dina Natalino
Document Link: SCSUCNA

Agreement with Pediatric Services of America, d/b/a Aveanna Healthcare, to provide nursing care for special education students with complex medical needs, from July 1, 2023 to June 30, 2024, in an amount not to exceed $98,040.00.
Funding Source: IDEA Program (Pending Receipt of Funds) Acct. #2504-5034-56903-0490
Presenter: Ms. Typhanie Jackson
Document Link: Pediatric

Agreement with Autism Health and Fitness Center, LLC, to provide adaptive physical education classes to small groups of K-8 students with special needs from East Rock School during Extended School Year Program, and adaptive physical education classes for K-8 students from Brennan-Rogers, Celentano, Nathan Hale, Fair Haven, Bishop Woods, East Rock, Wexler Grant, West Rock and Wilbur Cross during the school year, from July 1, 2023 to June 30, 2024, in an amount not to exceed $80,300.00.
Funding Source: IDEA Program (Pending Receipt of Funds) Acct. #2504-5034-56903-0490
Presenter: Ms. Typhanie Jackson
Document Link: AutismHealth

Agreement with Tiffany Beech, to provide speech-language remediation, evaluation, and consultation services, from July 1, 2023 to June 30, 2024, in an amount not to exceed $108,290.00.
Funding Source: 2023-2024 Operating Budget Acct. #190-490-56694
Presenter: Ms. Typhanie Jackson
Document Link: Beech

Agreement with District Arts and Education, to provide a computer science summer program for 40 middle and high school students, from July 1, 2023 to August 3, 2023, in an amount not to exceed $53,750.00.
Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0410
Presenter: Ms. Keisha Hannans/Mr. Pedro Mendia
Document Link: DistrictArts

Agreement with Sheryl Sadinsky, to provide weekly on-site and virtual support to School Readiness funded programs, from July 5, 2023 to June 30, 2024, in an amount not to exceed $33,000.00.
Funding Source: Quality Enhancement Program Acct. #2523-5385-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: Sadinsky

Agreement with Catholic Charities, Inc. – Archdiocese of Hartford, to provide 164 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $1,463,536.00.
Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: CathCharities

Agreement with Creative ME, to provide 32 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $285,568.00.
Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: CreativeMe

Agreement with Friends Center for Children, to provide 60 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $535,440.00.
Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: Friends

Agreement with Lulac Head Start, to provide 100 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $892,400.00.
Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: Lulac

Agreement with Montessori on Edgewood, to provide 31 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $276,644.00.
Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: Montessori

Agreement with All Our Children, to provide 10 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $89,240.00.
Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: OurChildren

Agreement with St. Aedan Pre School Center, to provide 50 School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $446,200.00.
Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: StAedan

Agreement with St. Andrew Child Care Center, to provide 36 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $321,264.00.
Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: StAndrews

Agreement with Central CT Coast YMCA, to provide 20 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $178,480.00.
Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: YMCA

Agreement with Yale New Haven Hospital Day Care Center, to provide 22 full day/full year School Readiness spaces, from July 1, 2023 to June 30, 2024, in an amount not to exceed $196,328.00.
Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: Yale

Agreement with Connecticut Children’s Museum, to house and operate the New Haven Early Childhood Resource Center for the New Haven early childhood community, from September 6, 2023 to June 30, 2024, in an amount not to exceed $36,386.00.
Funding Source: Quality Enhancement Program (Pending Receipt of Funds) Acct. #2523-5385-56697-0442
Presenter: Ms. Pamela Augustine-Jefferson
Document Link: Museum

Amendment #3 to Agreement #96363157 with Arte, Inc., to expand the Scope of Service to include programming for students and families during the second annual STREAM Carnival on June 4, 2023, and to increase funding of $35,200.00 by $3,500.00 to $38,700.00.
Funding Sources:
21st Century: Acct. # 2579-6396-56694-0041 (FAME) ($6,000)
ARP ESSER III C/O: Acct. # 2553-6399-56697-0000 ($10,800.00)
Extended School Hours: Acct. # 2579-5326-56694-0444 (18,400.00)
State After School Grant: Acct. # 2579-6389-56800-0020 ($1,172)
State After School Grant: Acct. # 2579-6389-56800-0042 ($1,172)
State After School Grant: Acct. # 2579-6389-56800-0008 ($1,156)
Presenter: Ms. Gemma Joseph Lumpkin
Document Link: ARTE

Agreement with Arte, Inc., to provide summer activity enrichment programs for 25 students and their families, from July 1, 2023 to September 30, 2023, in an amount not to exceed $53,300.00.
Funding Source: ESSER II Program Acct. #2552-6364-56697-SS34 carry over
Presenter: Ms. Gemma Joseph Lumpkin
Document Link: ARTE2

Agreement with Boy Scouts of America, CT Yankee Council, to provide a 4-week STEM Robotics Summer Camp for 300 K-6 students at Hoyt Reservation Camp in Redding, CT, from July 1, 2023 to September 30, 2023, in an amount not to exceed $112,560.00.
Funding Source: Title I Program Acct. #2531-5256-56694-0444
Presenter: Ms. Gemma Joseph Lumpkin
Document Link: BSA

Agreement with Clifford W. Beers Guidance Clinic, to provide a summer program for up to 150 students at Camp Farnam, from July 1, 2023 to September 30, 2023, in an amount not to exceed $257,400.00.
Funding Source: ESSER II Program Acct. #2552-6364-56697-SS34 carry over
Presenter: Ms. Gemma Joseph Lumpkin
Document Link: CBeers

Agreement with Marcella Monk Flake, d/b/a The Monk Center for Academic Enrichment and Performing Arts, to provide summer programming for up to 33 students, grades 18, at Davis School, from July 1, 2023 to September 30, 2023, in an amount not to exceed $29,601.00.
Funding Source: ESSER II Program Acct. #2552-6364-56697-SS34 carry over
Presenter: Ms. Gemma Joseph Lumpkin
Document Link: Monk

Agreement with READY, Inc., to provide summer programming for up to 150 students, grades 5-12, at Hillhouse High School, from July 1, 2023 to September 30, 2023, in an amount not to exceed $70,000.00.
Funding Source: ESSER II Program Acct. #2552-6364-56697-SS34 carry over
Presenter: Ms. Gemma Joseph Lumpkin
Document Link: READY

Agreement with The Justice Education Center, Inc., to provide Summer Fun Camp for 150 students, grades 7-12, at Hillhouse High School, from July 1, 2023 to September 30, 2023, in an amount not to exceed $172,800.00.
Funding Source: ESSER II Program Acct. #2552-6364-56697-SS34 carry over
Presenter: Ms. Gemma Joseph Lumpkin
Document Link: JusticeEd

Agreement with SFC Lisa Rodriguez as an instructor of the JROTC Program at Hillhouse High School, from July 1, 2023 to June 30, 2024, in an amount not to exceed $92,699.81. (Army reimbursement $42,222.24; BOE Portion: $50,477.57)
Funding Source: 2023-2024 Operating Budget Acct. #19043362-50135
Presenter: Mr. Mark Sweeting
Document Link: JROTC_LR

Agreement with CPT Jose Sala as an instructor of the JROTC Program at Hillhouse High School, from July 1, 2023 to June 30, 2024, in an amount not to exceed $91,238.16. (Army reimbursement $46,342.08; BOE Portion: $44,896.08)
Funding Source: 2023-2024 Operating Budget Acct. #19043362-50135
Presenter: Mr. Mark Sweeting
Document Link: JROTC_JS

Agreement with Advanced Office System, Inc. for Desktop support from July 1, 2023 to June 30, 2024, in an amount not to exceed $516,672.00.
Funding Source: 2023-2024 Operating Budget Acct. #19047200-56674
Presenter: Ms. Gilda Herrera
Document Link: AOS23-24

Amendment #1 to Agreement A22-1631 with Berchem Moses, PC. for legal SPED services, to increase funding amount from $80,000.00 by $19,000.00 for a total amount of $99,000.00 to cover legal expenses for the remainder of the fiscal year.
Funding Source: 2022-2023 Operating Budget Acct. #19047700-56696
Presenter: Mr. Thomas Lamb
Document Link: BMSpedA1

Agreement with Berchem Moses, PC. for general legal services, from July 1, 2023 to June 30, 2024, in an amount not to exceed $50,000.00.
Funding Source: 2023-2024 Operating Budget Acct. #19047700-56696
Presenter: Mr. Thomas Lamb
Document Link: BMGen23-24

Agreement with Berchem Moses, PC. for general legal SPED services, from July 1, 2023 to June 30, 2024, in an amount not to exceed $80,000.00.
Funding Source: 2023-2024 Operating Budget Acct. #19047700-56696
Presenter: Mr. Thomas Lamb
Document Link: BMSped23-24

Agreement with Shipman and Goodwin for labor relations litigation legal services, from July 1, 2023 to June 30, 2024, in an amount not to exceed $80,000.00.
Funding Source: 2023-2024 Operating Budget Acct. #19047700-56696
Presenter: Mr. Thomas Lamb
Document Link: SG1_23-24

Agreement with Shipman and Goodwin for CHRO legal services, from July 1, 2023 to June 30, 2024, in an amount not to exceed $35,000.00.
Funding Source: 2023-2024 Operating Budget Acct. #19047700-56696
Presenter: Mr. Thomas Lamb
Document Link: SG2_23-24

Agreement with W. Martyn Philpot, Jr. for expulsions from July 1, 2023 to June 30, 2023, in an amount not to exceed $80,000.00.
Funding Source: 2023-2024 Operating Budget Acct. #19047700-56696
Presenter: Mr. Thomas Lamb
Document Link: Philpot23-24

Agreement with Morris, Duffy, Alonso & Faley for legal services regarding litigation pending in New York court, from July 1, 2023 to June 30, 2023, in an amount not to exceed $20,000.00.
Funding Source: 2023-2024 Operating Budget Acct. #190-47700-56696
Presenter: Mr. Thomas Lamb
Document Link: MorrisNY23-24

Renewal Option 1 of 3 of Agreement with ABM Industry Groups, LLC to provide facilities management, custodial and energy management services from July 1, 2023 to June 30, 2024, in an amount not to exceed $1,847,093.00.
Funding Source: 2023-2024 Operating Budget Acct. #19047400-56694
Presenter: Mr. Thomas Lamb
Document Link: ABM23-24

Renewal Option 1 of 3 of Agreement with S. J. Services, Inc. to provide part time custodial services from July 1, 2023 to June 30, 2024, in an amount not to exceed $5,478,259.29.
Funding Source: 2023-2024 Operating Budget Acct. #19047400-56694
Presenter: Mr. Thomas Lamb
Document Link: SJServ23-24

D. CONTRACTS:

Award of Contract 70205041 to Lindenmeyr Munroe for Color and specialty paper products from July 1, 2023 to June 30, 2024, in an amount not to exceed $298,443.00.
Funding Source: 2023-2024 Operating Budget Acct. #19047800-55520
Presenter: Mr. Anthony Latella
Document Link: Lindenmeyr23-24

Award of Contract 21835 with Barrett, Inc. for Hillhouse Auditorium Roof Replacement, in an amount not to exceed $292,600.00 from July 1, 2023 to June 30, 2024.
Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0474
Presenter: Mr. Frank Fanelli
Document Link: Barrett23-24

Award of Contract 21679-4-4 to CT Controls Corp. for On Call HVAC Control Services from July 1, 2023 to June 30, 2024, in an amount not to exceed $200,000.00.
Funding Source: 2023-2024 Operating Budget Acct. #19047400-56624
Presenter: Mr. Jamar Alleyne
Document Link: CTControls23-24

Award of Contract 21681-3-4 to CT Custom Aquatics, LLC for On Call Swimming Pool repairs and supplies from July 1, 2023 to June 30, 2024, in an amount not to exceed $100,000.00.
Funding Source: 2023-2024 Operating Budget Acct. #19047400-56662
Presenter: Mr. Jamar Alleyne
Document Link: CTAqua23-24

E. CHANGE ORDERS:

Change Order 1 to Contract 21740A-2-4 with Auto Parts & Service Inc. to increase funding amount from $37,500.00 by $11,250.00 for a total amount of $48,750.00, repairs exceed contract value the increase will cover costs of services for the remainder of the fiscal year.
Funding Source: 2023-2024 Operating Budget Acct. #19047400-56665
Presenter: Mr. Jamar Alleyne
Document Link: Auto_CO1

Change Order 1 to Contract 210487919 with Cintas Corporation to increase funding amount from $45,500.00 by $30,000.00 for a total amount of $75,500.00, to cover the costs incurred for the remainder of the fiscal year.
Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
Presenter: Mr. Jamar Alleyne
Document Link: Cintas_CO1

Change Order 1 to Contract 50517-3-4 with Cohen’s Key Shop to increase funding amount from $50,000.00 by $305.40 for a total amount of $50,305.40, to cover the costs incurred for a repair at a classroom door.
Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
Presenter: Mr. Jamar Alleyne
Document Link: Cohens_CO1

Change Order 2 to Contract 21679-3-4 with Connecticut Controls Corp. to increase funding amount from $240,000.00 by $30,000.00 for a total amount of $270,000.00, to cover the costs to cover technician on site for the remainder of the fiscal year.
Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
Presenter: Mr. Jamar Alleyne
Document Link: CTControls_CO2

Change Order 2 to Contract 21681-3-4 with CT Custom Aquatics to increase funding amount from $60,000.00 by $3,000.00 for a total amount of $63,000.00, to cover swimming pool supplies needed to maintain Hillhouse pool for the remainder of the fiscal year.
Funding Source:
2022-2023 Operating budget Acct. #190-47400-56662 ($60,000.00)
2022-2023 Capital Projects Acct. #3C22-2261-58101 ($3,000.00)
Presenter: Mr. Jamar Alleyne
Document Link: CTAqua_CO2

Change Order 1 to Contract 21678-3-4 with Encore Holdings, to increase funding amount from $180,000.00 by $54,884.44 for a total amount of $234,884.44, to cover expenses for fire alarm inspections and services.
Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
Presenter: Mr. Jamar Alleyne
Document Link: Encore_CO1

Change Order 1 to Contract EV2516 with Kone, Inc. to increase funding amount from $148,000.00 by $35,182.16 for a total amount of $183,182.16, to cover yearly inspections and repairs needed to pass state inspections.
Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
Presenter: Mr. Jamar Alleyne
Document Link: Kone_CO1

Change Order 1 to Contract 50526-3-4 with Lior Excavating to increase funding amount from $100,000.00 by $12,485.50 for a total amount of $112,485.50, to cover asphalt repairs at Hillhouse and Nathan Hale.
Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
Presenter: Mr. Jamar Alleyne
Document Link: Lior_CO1

Change Order 3 to Contract 21687-3-5 with Sports Construction of Connecticut to increase funding amount from $85,000.00 by $19,935.79 for a total amount of $104,935.79, to cover invoices for bleacher moves.
Funding Source: 2022-2023 Capital Projects Acct. #3C22-2261-58101
Presenter: Mr. Jamar Alleyne
Document Link: Sports_CO3

Change Order 1 to Contract 50545-2-4 with Tim’s Enterprises, LLC to increase funding amount from $25,000.00 by $3,735.31 for a total amount of $28,735.31, to cover expenses for work to repair medical and conference room at Hillhouse.
Funding Source: 2022-2023 Capital Projects Acct. #3C19-1992-58101
Presenter: Mr. Jamar Alleyne
Document Link: Tims_CO1

Change Order 1 to Contract with Hillyard for cleaning supplies to increase funding amount from $445,000.0 by $20,000.00 to $465,000.00 to cover purchasing additional cleaning supplies for the remainder of the fiscal year.
Funding Source: 2022-2023 Operating Budget Acct. #190-47400-55571
Presenter: Mr. Jamar Alleyne
Document Link: Hillyard_CO1

F. PURCHASE ORDERS:

Purchase Order with Curriculum Associates, LLC to provide iReady Classroom district wide from July 1, 2023 to June 30, 2024, in an amount not to exceed $714,599.00.
Funding Source: ARP ESSER II Carryover Acct. #2553-6339-55100-0411
Presenter: Ms. Cynthia Johnson/Ms. Keisha Redd-Hannans
Document Link: iReady23-24

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Finance & Operations Action Items for 06/05/23 Meeting