Finance & Operations Action Items for 05/01/23 Meeting

  • Monday, May 1, 2023

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Sean Thomas Allen, Sr., to provide interactive presentations on Implicit Bias and Equity, for Title I School parents and students, from May 1, 2023 to June 10, 2023, in an amount not to exceed $1,500.00.
      Funding Source: Title I Program Acct. #2531-5256-56694-0108
      Presenter: Ms. Viviana Conner
      Document Link: Allen
    2. Agreement with Hernando Diosa, to provide copies of his book, Determinación, and conduct an intensive 3-week reading and writing experience for three upper-level native/heritage speaker and AP Spanish classes at Hillhouse High School, from May 15, 2023 to June 9, 2023, in an amount not to exceed $8,000.00.
      Funding Source: Title I Program Acct. #2531-5265-56694-0062
      Presenter: Ms. Jessica Haxhi
      Document Link: Diosa

     

    B. AGREEMENTS:

    1. Agreement with Area Cooperative Education Services, (ACES), to provide a coaching seminar for Central Office staff, school staff and teacher leaders, from September 3, 2023 to June 30, 2024, in an amount not to exceed $76,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0410
      Presenter: Ms. Edith Johnson
      Document Link: ACES
    2. Amendment #2 to Agreement #96363143 with The Monk Center for Academic Enrichment and Performing Arts, to expand the Scope of Service to include an after-school music and art programs at East Rock Park and the Dixwell/Yale community Center; and, to increase funding of $90,000.00 by $15,270.00 to $105,270.00 from May 9, 2023 to June 30, 2023.
      Funding Sources:
      ESSER II Program Acct. #2552-6363-56697-0009 ($10,000.00)
      ESSER II Program Acct. #2552-6363-56697-0002 ($10,000.00)
      ESSER II Program Acct. #2552-6363-56697-0032 ($60,000.00)
      ARP ESSER III C/O Program Acct. #2553-6399-56697-0000 ($60,000.00)
      ESSER II Program Acct. #2552-6363-56697-0444 ($15,207.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Monk
    3. Agreement with Auntie Rose Child Care and Development Center, to provide 11 full day/full year infant/toddler spaces and a one- time payment of $150,000.00 to cover costs of setting up an Infant/Toddler room, from July 1, 2022 to June 30, 2023, in an amount not to exceed $298,000.00.
      Funding Sources:
      Infant/Toddler Expansion Phase 2 Program Acct. #2090-6442-56697-0442 ($148,000.00)
      Infant/Toddler Facilities Grant Program Acct. #2090-6443-56697-0442 ($150,000.00)
      Presenter: Ms. Shubhra Gupta
      Document Link: AuntieRose
    4. Agreement with Creative M.E., to provide 16 full day/full infant toddler spaces, and a one-time payment of $150,000.00 to cover costs of setting up an Infant/Toddler room, from July 1, 2022 to June 30, 2023, in an amount not to exceed $222,000.00.
      Funding Sources:
      Infant/Toddler Expansion Phase 2 Program Acct. #2090-6442-56697-0442 ($ 72,000.00)
      Infant/Toddler Facilities Grant Program Acct. #2090-6443-56697-0442 ($150,000.00)
      Presenter: Ms. Shubhra Gupta
      Document Link: CreativeME
    5. Agreement with The Little Schoolhouse, to provide 16 full day/full year infant/toddler spaces and a one-time payment of $150,000.00, to cover costs of setting up an Infant/Toddler room, from July 1, 2022 to June 30, 2023, in an amount not to exceed $242,000.00.
      Funding Sources:
      Infant/Toddler Expansion Phase 2 Program Acct. #2090-6442-56697-0442 ($ 90,000.00)
      Infant/Toddler Facilities Grant Program Acct. #2090-6443-56697-0442 ($150,000.00)
      Presenter: Ms. Shubhra Gupta
      Document Link: SchoolHouse
    6. Agreement with Central CT Coast YMCA, to provide 16 full day/full year infant/toddler spaces and a one-time payment of $150,000.00 to cover costs of setting up an Infant/Toddler room, from July 1, 2022 to June 30, 2023, in an amount not to exceed $240,000.00. Funding Sources: 
      Infant/Toddler Expansion Phase 2 Program Acct. #2090-6442-56697-0442 ($ 90,000.00)
      Infant/Toddler Facilities Grant Program Acct. #2090-6443-56697-0442 ($150,000.00)
      Presenter: Ms. Shubhra Gupta
      Document Link: YMCA1
    7. Amendment #2 to Agreement #96340147 with Morning Glory Early Learning Center to decrease funding of $291,635.99 by $33,464.70 to $257,635.99, to reflect the reallocation of 8 School Readiness spaces to other providers, from March 31, 2023 to June 30, 2023.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: MorningGlory
    8. Amendment #2 to Agreement #95384025 with St. Aedan Pre-School, to decrease funding of $669,529.97 by $42,388.62 to $627,141.35, to reflect the reallocation of 9 School Readiness spaces to other providers, from March 31, 2023 to June 30, 2023.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: StAedan
    9. Amendment #2 to Agreement #95384028 with Central CT Coast YMCA to decrease funding of $310,506.65 by $25,540.78 to $285,965.87, to reflect the reallocation of 11 School Readiness spaces to other providers, from March 31, 2023 to June 30, 2023.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: YMCA2
    10. Renewal of Agreement with H.D. Segur, Inc. for Student Accident Insurance in an amount not to exceed $45,000.00 from July 1, 2023 to June 30, 2024.
      Funding Source: 2023-2024 Operating Budget Acct. #190-44000-56683
      Presenter: Mr. Carl Caranjelo
      Document Link: HDSegur23-24
    11. Amendment #3 to Agreement with Baystate Interpreters, Inc. to increase funding amount from $45,000.00 by $15,000.00 for a total amount of $60,000.00, to cover additional costs incurred for increased SPED document translations.
      Funding Source:
      2022-2023 Operating Budget Acct. #190-41700-56697 ($25,000.00)
      IDEA Program Acct. #2504-5034-56903-0000 ($20,000.00)
      2022-2023 Operating Budget Acct. #190-41700-56697 ($15,000.00).
      Presenter: Ms. Jessica Haxhi
      Document Link: BaystateA3

     

    C. CONTRACTS:

    1. Award of Contract 21835 with Barrett, Inc. for Hillhouse Auditorium Roof Replacement, in an amount not to exceed $292,600.00, from May 1, 2023 to June 30, 2023.
      Funding Source: ESSER II Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document link: Barrett_Hillhouse
    2. Award of Contract 50600 with Mechanical Heating and Air Conditioning, Inc. to provide general mechanical repairs and maintenance services, in an amount not to exceed $200,000.00, from May 1, 2023 to June 30, 2023.
      Funding Source: 2022-2023 Capital Projects Acct. #3C20-2074-58101
      Presenter: Mr. Jamar Alleyne
      Document Link: MechHVAC23

     

    D. HEALTHY FOOD CERTIFICATION
    To approve the “Healthy Food Certification Statement” – Addendum to an Agreement for Child Nutrition Programs (ED-099), NHBOE must vote (1) the participation in the healthy food option; (2) to allow Food and Beverage Exemptions; as follows:

     

    “Pursuant to C.G.S. Section 10-215f, the NHBOE certifies that:

     

    1. “Pursuant to C.G.S. Section 10-215f, the NHBOE certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2023, through June 30, 2024. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.

      To approve the “Healthy Food Certification Statement” – Addendum to an Agreement for Child Nutrition Programs (ED-099), NHBOE must vote on; (B) to allow Food and Beverage Exemptions; as follows:

    2. The NHBOE It will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards provided that the following conditions are met: 1) the sale is in connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food sales. “

     

    The HFC statement it is part of the CT State Department of Education’s Online Application and Claiming Systems for Child Nutrition Programs. Hard copies of the form are no longer required but statement must be presented and approved by vote from the school district board of education.