Finance & Operations Action Items for 04/04/23 Meeting

  • Tuesday April 4, 2023

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Amy Melillo-Ruocco, LSW, to provide social and emotional support to students, staff and families at All Saints Catholic Academy, from April 10, 2023 to June 8, 2023, in an amount not to exceed $3,375.00.
      Funding Source: Title IVA Non-Public Program Acct. #2511-6269-56905-NP03
      Presenter: Ms. Jessica Haxhi
      Document Link: Ruocco
    2. Agreement with Music Haven, to provide and after school music program, including instruction, mentoring and tutoring support at Music Haven, for 90 students, from April 11, 2023 to June 30, 2023, in an amount not to exceed $8,000.00.
      Funding Source: Extended School Hrs. Program Acct. #2579-5326-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: MusicHaven
    3. Agreement with Maria Asis, MD, to create education videos about healthy cooking and nutrition for the NHPS learning community as part of the Nutrition and Health Information Literacy program, from November 8, 2022 to April 30, 2023, in an amount not to exceed $13,750.50.
      Funding Source: Health Literacy Program Acct. #2528-6441-56694-0404
      Presenter: Mr. Erik Patchkofsky
      Document Link: Asis

     

    B. ABSTRACTS:

    1. Open Choice Grant, in the amount of $414,109.00 for July 1, 2022 to June 30, 2023.
      Funding Source: CT State Department of Education
      Presenter: Ms. Michele Bonanno
      Document Link: OpenChoice
    2. Head Start Federal Grant in the amount of $6,235,156.00 of which $6,168,222 is designated for Program Operations and $66,934.00 is designated for Training and Technical Assistance, from July 1, 2023 to June 30, 2024.
      Funding Source: U.S. Department of Health & Human Services, Office of Head Start
      Presenter: Ms. Mary Derwin
      Document Link: HeadStart
    3. Supports for Pregnant and Parenting Teens Grant, in the amount of $400,000.00 for August 1, 2022 to June 30, 2024, of which $200,000.00 is designated for August 1, 2022 to June 30, 2023.
      Funding Source: CT State Department of Education, Office of Early Childhood
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: SupportTeens

     

    C. AGREEMENTS:

    1. Agreement with High 5 Adventure Learning to create an indoor high element ropes course and provide Indoor Adventure Basic Training for teachers at Edgewood School, from April 11, 2023 to June 30, 2023, in an amount not to exceed $19,323.71.
      Funding Source: Magnet 17-22 Edgewood Program Acct. #2517-6260-54411-0012
      Presenter: Dr. Nicholas Perrone
      Document Link: Adventure
    2. Amendment #1 to Agreement #96393191 with Grinand Bare, LLC, to correct the start date from January 20, 2023 to June 30, 2023, with no change in funding amount or funding source.
      Funding Source: School Improvement Grant Program (SIG) Acct. #2531-6393-56694-0066
      Presenter: Ms. Cari Strand
      Document Link: Grinand
    3. Agreement with Quinnipiac University to provide three Master’s level student teaching interns for Fair Haven School, from August 1, 2023 to June 30, 2023, in an amount not to exceed $28,350.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0016
      Presenter: Ms. Monica Morales
      Document Link: QU
    4. Amendment #2 to Agreement #95384016 with Catholic Charities, Inc., Archdiocese of Hartford, to decrease funding of 1,591,346.00 by $14,873.20 to $1,576,473.40 to reflect a reallocation of 5 School Readiness spaces to other locations by the New Haven Early Childhood Council from March 1, 2023 to June 30, 2023.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: CathCharities
    5. Amendment #2 to Agreement #95384018 with Clifford W. Beers Child Guidance Clinic, to increase number of School Readiness slots at Farnam Neighborhood House from 44 slots by 10 slots to 54 slots; and to increase funding of $426,946.65 by $29,746.40 to $456,693.05, with no change in funding source.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: Farnum
    6. Amendment #2 to Agreement # 95384017 with Creative M.E., to increase the number of School Readiness slots from 22 by 10 to 33 as of March 1, 2023, and to increase funding of $213,473.32 by $29,746.40 to $243,219.72 with no change in funding source.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: CreativeME
    7. Amendment #2 to Agreement #96340147 with Morning Glory Early Learning Center, to decrease funding of $291,099.99 by $23,797.12 to $267,301.88 to reflect a reallocation of 8 School Readiness slots to other locations by the New Haven Early Childhood Council, from March 1, 2023 to June 30, 2023.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: Morning
    8. Amendment #2 to Agreement #95384019 wit First Step Child Care and Learning Center, to increase the number of School Readiness slots from 16 by 8 to 24 slots as of March 1, 2023, and to increase funding of $155,253.33 by $23,797.12 to $179,050.45 with no change in funding source.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: FirstStep
    9. Amendment #2 to Agreement #95384025 with St. Aedan Pre-School, to decrease funding of $669,529.97 by $26,771.76 to $642,758.21 to reflect a reallocation of 9 School Readiness slots to other locations by the New Haven Early Childhood Council, from March 1, 2023 to June 30, 2023.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: StAedan
    10. Amendment #2 to Agreement #95384027 with Yale New Haven Hospital Day Care Center, to increase the number of slots from 22 by 2 to 24, as of March 1, 2023, and to increase funding of $213,473.32 by $5,949.28 to $219,422.60, with no change in funding source.
      Funding Source: School Readiness Program Acct. #2523-5384-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: Yale
    11. Amendment #2 to Agreement #9636157 with Arte, Inc., to expand the Scope of Service to include 31 After School Programs to 50 students; 7 Saturday Arts Academy sessions for 100 students and 8 sessions for Spring Fun Club programming for 20 students; and, to increase funding of $16,800.00 by $18,400.00 to $35,200.00.
      Funding Sources:
      21st Century Program Acct. #2579-6393-56694-0041 ($ 6,000.00)
      ARP ESSER III C/O Program Acct. #2553-6399-56697-0000 ($10,800.00)
      Extended School Hrs. Program Acct. #2579-5326-56694-0444 ($18,400.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Arte
    12. Amendment #1 to Agreement #96363139 with Eli Whitney Museum, to increase the number of sessions at Celentano School from 30 by 16 to 46 sessions; to increase number of sessions at Davis School from 31 sessions by 16 sessions to 47 sessions; and, to increase funding of $29,670.00 by $11,040.00 to $40,710.00.
      Funding Sources:
      ESSER II Program Acct. #2552-6363-56697-0048 ($10,350.00)
      ESSER II Program Acct. #2552-6363-56697-0032 ($ 8,625.00)
      Extended School Hrs. Program Acct. #2579-5326-56694-0009 ($ 5,520.00)
      Extended School Hrs. Program Acct. #2579-5326-56694-0048 ($ 5,520.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: EliWhitney
    13. Amendment #3 to Agreement #96363140 with Kids Kraze, to increase the number of sessions at East Rock School from 62 sessions by 38 sessions to 100 sessions, and to increase funding of $121,775.00 by $12,350.00 to $134,125.00.
      Funding Sources:
      ESSER II Program Acct. #2552-6363-56697-0048 ($19,825.00)
      ESSER II Program Acct. #2552-6363-56697-0046 ($20,150.00)
      Extended School Hrs. Program Acct. #2579-5326-56694-0018 ($33,800.00)
      ARP ESSER III C/O Program Acct. #2553-6399-56697-0444 ($48,000.00)
      Extended School Hrs. Program Acct. #2579-5326-56694-0046 ($12,350.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: KidsKraze
    14. Amendment #3 to Agreement #96363142 with The Green Peacock Corporation, to increase the number of sessions at Davis and Celentano from 26 by 16 to 42 sessions per site; and to increase funding of $18,900.00 by $4,800.00 to $23,700.00.
      Funding Sources:
      ESSER II Program Acct. #2552-6363-56697-0009 ($3,900.00)
      ESSER II Program Acct. #2552-6363-56697-0048 ($3,900.00)
      ESSER II Program Acct.#2552-6363-56697-0032 ($2,100.00)
      Title 1 C/O Program Acct. #2531-5265-56694-0444 ($2,700.00)
      Title 1 C/O Program Acct. #2531-5265-56694-0444 ($6,300.00)
      ESSER II Program Acct. #2552-6363-56697-0009 ($2,400.00)
      ESSER II Program Acct. #2552-6363-56697-0048 ($2,400.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Peacock
    15. Agreement with Area Cooperative Education Services, (ACES), to serve as Fiduciary Agent for the payroll portion of the LEAP 2.0 funds and to hire the staff coordinator for the LEAP Program, from April 11, 2023 to June 30, 2023, in an amount not to exceed $30,412.26.
      Funding Source: Learner Engagement Attendance Program (Pending Receipt of Funds) Acct. #2579-6413-56694-0444
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ACES
    16. Amendment #A1 to Grant Contract #22OECCDC01NHV with State of Connecticut Office of Early Childhood to increase funding of $3,611,290.62 by $915,000.00 to $4,523,290.62 of which $540,000.00 to fund 24 additional spaces of infant/toddler care and $375,000.00 in one-time only classroom expansion funding to provide up to $75,000.00 per classroom to reimburse expenses incurred funding during SFY23 to add classrooms to accommodate additional spaces.
      Funding Source: Infant Toddler Program Acct. #2090-6430-56697
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: InfantToddler
    17. Amendment #A1 to Agreement #96430144 with Friends Center for Children, to provide 10 additional spaces totaling a maximum of $90,000.00; provide one-time classroom expansion funs up to $75,000.00 per new group of infant/toddlers totaling a maximum of $150,000.00 for 2022-2023 fiscal year only; and to provide funding of up to a maximum of $6,490.00 for Transitional Week of Care; to increase total Agreement amount to reflect these changes from $367,622.90 by $246,490.00 to $614,112.90.
      Funding Source: Infant Toddler Program Acct. #2090-6430-56697-0442
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: Friends
    18. Amendment #A1 to Agreement #96530145 with Lulac Head Start, to provide 10 additional spaces for 8 months, totaling a maximum of $90,000.00; to provide one-time classroom expansion funds up to $75,000.00 per new group of infant/toddlers totaling a maximum of $150,000.00 for 2022-2023 fiscal year only, and to provide a maximum of $15,759.00 for Transitional Week of Care; to increase total Agreement amount to reflect these changes from $892,750.48 by $255,759.00 to $1,148,509.48.
      Funding Source: Infant Toddler Program Acct. #2090-6430-56697-0442
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: LULAC
    19. Amendment #A1 to Agreement #96430146 with Montessori on Edgewood to provide a maximum of $5,192.40 for Transitional Week of Care, and to increase funding of $294,152.23 by $5,192.40 to $299,344.63.
      Funding Source: Infant Toddler Program Acct. #2090-6430-56697-0442
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: Montessori
    20. Amendment #A1 to Agreement #96340147 with Morning Glory Infant Toddler Center, LLC, to provide 4 additional spaces for 8 months, totaling a maximum of $36,000.00; to provide up to $75,000.00 per new infant-toddler group for One-time Classroom Expansion; to provide up to a maximum of $4,153.92 for Transitional Week of Care; and to increase total funding amount reflecting these changes from $235,321.79 by 115,153.92 to $350,475.71.
      Funding Source: Infant Toddler Program Acct. #2090-6430-56697-0442
      Presenter: Ms. Pamela Augustine-Jefferson
      Document Link: MorningGlory
    21. Amendment 1 to Agreement with Scenario Learning LLC dba Vector Solutions to amend the start date to the agreement from August 29, 2022 to July 1, 2022, with no change in funding amount.
      Funding Source: Alliance Grant – District Talent Acct. #25476105-56694-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: Scenario_A1
    22. Year two of multiyear Agreement with The Connecticut Association for the Performing Arts to provide theater management for Coop High School, from July 1, 2023 to June 30, 2024 in an amount not to exceed $154,350.00.
      Funding Source: 2023-2024 Operating Budget Acct. #19047000-56694
      Presenter: Mr. Thomas Lamb
      Document Link: CAPA23-24
    23. Amendment 1 to Agreement with Michael Mackniak to increase funding amount from $15,000.00 by $12,000.00 for a total amount of $27,000.00, to cover costs incurred for expulsion and student disciplinary hearings and/or special education services for the remainder of the fiscal year.
      Funding Source: 2022-2023 Operating Budget Acct. #190-49400-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Mack_A1

     

    D. PURCHASE ORDERS:

    1. Purchase Order with Frontier Communication Corp. to provide Telecom Network and long-distance services, from July 1, 2023 to June 30, 2024 in an amount not to exceed $300,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #19047200-52260
      Presenter: Ms. Gilda Herrera
      Document Link: Frontier23-24
    2. Purchase Order with Cellco Partnership dba Verizon Wireless to provide Telecom Network equipment, from July 1, 2023 to June 30, 2024 in an amount not to exceed $41,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #19047200-52260
      Presenter: Ms. Gilda Herrera
      Document Link: Cellco23-24
    3. Purchase Order with Liminex, Inc. dba GoGuardian for virtual classroom monitoring, from July 1, 2023 to June 30, 2024, in an amount not to exceed $70,620.00.
      Funding Source: ARP ESSER III Carryover Acct. #25526363-56697-0104
      Presenter: Ms. Gilda Herrera
      Document Link: Liminex23-24
    4. Purchase Order with Severin Intermediate Holdings, LLC to provide powerschool licenses for the district from July 1, 2023 to June 30, 2024, in an amount not to exceed $151,822.41.
      Funding Source: 2023-2024 Operating Budget Acct. #19047200-56694
      Presenter: Ms. Gilda Herrera
      Document Link: Severin23-24
    5. Purchase Order with Quadient Leasing USA Inc. for Central Office Mailroom lease and maintenance of mailing equipment, from July 1, 2023 to June 30, 2024 in an amount not to exceed $9,532.32.
      Funding Source: 2023-2024 Operating Budget Acct. #19043000-56650
      Presenter: Mr. Thomas Lamb
      Document Link: Quadient23-24
    6. Purchase Order with Hillyard, Inc. to purchase custodial equipment from July 1, 2023 to June 30, 2024, in an amount not to exceed $232,140.47.
      Funding Source:
      2023-2024 Capital Projects Acct. #3C20-2076-58699 ($33,995.09)
      2023-2024 Capital Projects Acct. #3C22-2264-58699 ($198,145.38)
      Presenter: Ms. Lisa Hopkins
      Document Link: Hillyard23-24
    7. Purchase Order with Mattern Construction, Inc. for Conte School Lower roof installation from April 1, 2023 to June 30, 2023, in an amount not to exceed $151,346.00.
      Funding Source: ARP ESSER II Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: Mattern_Conte
    8. Purchase Order with Calvert Safe & Lock to supply and install new KESCO cylinders at exterior and interior doors at Hillhouse High School from April 1, 2023 to June 30, 2023, in an amount not to exceed $74,625.00.
      Funding Source: ARP ESSER II Carryover Acct. #2553-6399-56697-0474
      Presenter: Mr. Frank Fanelli
      Document Link: CalvertKey_HH

     

    E. CHANGE ORDERS:

    1. Change Order 1 to Contract with Gilman Cheese Corp. to increase funding amount from $50,000.00 by $70,000.00 for a total amount of $120,000.00, to cover costs incurred for an increase of cheese products for the district’s nutrition program.
      Funding Source: 2022-2023 Food Budget Acct. #25215200-55587
      Presenter: Ms. Gail Sharry/Mr. Michael Gormany
      Document Link: Gilman_CO1
    2. Change Order 1 to Contract with J & A Baked Goods Inc. to increase funding amount from $175,000.00 by $75,000.00 for a total amount of $250,000.00, to cover costs incurred for an increase of bakery products for the district’s nutrition program.
      Funding Source: 2022-2023 Food Budget Acct. #25215200-55587
      Presenter: Ms. Gail Sharry/Mr. Michael Gormany
      Document Link: JABaked_CO1
    3. Change Order 1 to Contract with Precision Food Service to increase funding amount from $150,000.00 by $50,000.00 for a total amount of $200,000.00, to cover costs incurred for an increase of on call kitchen refrigeration services.
      Funding Source: 2022-2023 Food Budget Acct. #25215200-55587
      Presenter: Ms. Gail Sharry/Mr. Michael Gormany
      Document Link: Precision_CO1
    4. Change Order 1 to Contract with Thurston Foods to increase funding amount from $2,200,000.00 by $150,000.00 for a total amount of $2,350,000.00, to cover costs incurred for an increase of grocery products for the district’s nutrition program.
      Funding Source: 2022-2023 Food Budget Acct. #25215200-55587
      Presenter: Ms. Gail Sharry/Mr. Michael Gormany
      Document Link: Thurston_CO1

     

    F. HEALTHY FOOD CERTIFICATION

    To approve the “Healthy Food Certification Statement” – Addendum to an Agreement for Child Nutrition Programs (ED-099), NHBOE must vote
    (1) the participation in the healthy food option;
    (2) to allow Food and Beverage Exemptions; as follows:

    1. “Pursuant to C.G.S. Section 10-215f, the NHBOE certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2022, through June 30, 2023. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.
    2. To approve the “Healthy Food Certification Statement” – Addendum to an Agreement for Child Nutrition Programs (ED-099), NHBOE must vote on; (B) to allow Food and Beverage Exemptions; as follows:
      The NHBOE It will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards provided that the following conditions are met:
      1) the sale is in connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food sales. “

      The HFC statement it is part of the CT State Department of Education’s Online Application and Claiming Systems for Child Nutrition Programs. Hard copies of the form are no longer required but statement must be presented and approved by vote from the school district board of education.