Finance & Operations Action Items for 03/20/23 Meeting

Monday March 20, 2023

Virtual Meeting

4:30 p.m.

ACTION ITEMS

Chair: Mr. Matthew Wilcox

A. INFORMATION ONLY:

1. Agreement with Make Haven, Inc., to provide an after-school parent engagement sewing program at Fair Haven School, from April 11, 2023 to June 30, 2023, in an amount not to exceed $6,476.00.
   Funding Source: Family Resource Center Program Acct. #2523-6344-56697-0016
   Presenter: Ms. Gemma Joseph Lumpkin
   Document Link: MakeHaven1
2. Agreement with Make Haven, Inc., to provide an after-school parent engagement sewing program at Hill Central, Brennan Rogers and Wexler Grant Family Resource Centers, from April 11, 2023 to June 30, 2023, in an amount not to exceed $6,595.00.
   Funding Source: Family Resource Center Program Acct. #2552-6363-56697-0007
   Presenter: Ms. Gemma Joseph Lumpkin
   Document Link: MakeHaven2
3. Agreement with Casa Otoňal Inc., to provide outreach and case management for 20 students identified as chronically absent, from March 28, 2023 to June 23, 2023, in an amount not to exceed $7,800.00.
   Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0482
   Presenter: Ms. Gemma Joseph Lumpkin
   Document Link: CASA

B. Approval for Grant Applications:

1. Recommend approval to submit New Haven Public Schools Head Start Program, Extended use of Federal COVID funding, Grant 01 HE000822, in the amount of $206,905.52 from March 30, 2023 to June 30, 2023.
   Presenter: Ms. Mary Derwin
   Document Link: GrantExtension
2. Recommend approval to submit a funding application to the U.S. Office of Head Start for the continuation grant for Head Start Basic funds in the amount of $6,235,156.00, of which $6,168,222.00 is designated for Program Operations and $66,934.00 is designated for training and technical assistance, for the project period of July 1, 2022 through March 30, 2024.
   Presenter: Ms. Mary Derwin
   Document Link: HS

C. AGREEMENTS:

1. Amendment #2 to Agreement with Baystate Interpreters, Inc. to increase funding amount from $25,000.00 by $20,000.00 for a total amount of $45,000.00.
   Funding Source: IDEA Program Acct. #2504-5042-56903-0000
   Presenter: Ms. Jessica Haxhi
   Document Link: Baystate_A2
2. Agreement with Crown Castle International Corp. for WAN infrastructure, solution and maintenance, from July 1, 2023 to June 30, 2028,
   2023-2024: $310,500.00 (ERATE: $31,050.00);
   2024-2025: $310,500.00 (ERATE: $31,050.00);
   2025-2026: $310,500.00 (ERATE: $31,050.00);
   2026-2027: $310,500.00 (ERATE: $31,050.00);
   2027-2028: $310,500.00 (ERATE: $31,050.00) in an amount not to exceed $1,552,500.00, (ERATE Discount applied: $155,250.00)
   Funding Source: 2023-2024 Capital Projects Acct. #3C22-2263-58704
   Presenter: Ms. Gilda Herrera
   Document Link: Crown_WAN23-28
3. Agreement with Gateway Community College to provide the Gateway to College Program for 16-20-year-old students who left high school without earning a diploma, from July 1, 2022 to June 30, 2023, in an amount not to exceed $550,000.00.
   Funding Sources:
   Alliance Program Acct. #2547-6107-56694-0000 ($367,245.00)
   Priority Schools Program Acct. #2579-5319-56694-0000 ($182,755.00)
   Presenter: Ms. Typhanie Jackson
   Document Link: Gateway2College
4. Agreement with The Justice Education Center, Inc., to provide a Spring Break Fun Camp at James Hillhouse High School for 150 students, from March 28, 2023 to June 30, 2023, in an amount not to exceed $100,000.00.
   Funding Source: Title I Program Acct. #2531-5256-56694-0480
   Presenter: Ms. Gemma Joseph Lumpkin
   Document Link: JusticeEd
5. Amendment #2 to Agreement #95326164 with Upon this Rock Ministries, to expand the Scope of Service to provide programming during school closures and school vacation, for a total of 7 sessions; and to increase funding of $102,900.00 by $4,550.00 to $107,450.00.
   Funding Sources:
   Extended School Hours Program Acct. #2579-5326-56694-0444 ($42,000.00)
   ARP ESSER III C/O Program Acct. #2553-6399-56697-0444 ($60,000.00)
   Extended School Hours Program Acct. #2579-5326-56694-0444 ($4,550.00)
   Presenter: Ms. Gemma Joseph Lumpkin
   Document Link: UponRock
6. Agreement with Clifford Beers Guidance Clinic, to provide a Spring Intersession Program during April recess, at four school locations and at Camp Farnum, for 500 students, grades K-8th, from March 28, 2023 to June 30, 2023 in an amount not to exceed $248,601.00.
   Funding Source:
   ESSER II Program Acct. #2552-6363-56697-0444 ($237,601.00)
   McKinney-Vento Homeless Program Acct. #2503-5027-56697-0480 ($ 11,000.00)
   Presenter: Ms. Gemma Joseph Lumpkin
   Document Link: CBeers
7. Amendment #1 to Agreement A22-1615 with Shipman & Goodwin for general legal services to increase funding amount from $70,000.00 by $62,000.00 for a total amount of $132,000.00 to cover fees incurred for the remainder of the agreement.
   Funding Source: 2022-2023 Operating Budget Acct. #190-47700-56696
   Presenter: Mr. Thomas Lamb
   Document Link: ShipmanGen_A1

D. CONTRACTS:

1. Award of Contract #21829 to Biosvert Plumbing, LLC, to provide large HVAC mechanical services, from April 1, 2023 to June 30, 2023, in an amount not to exceed $200,000.00.
   Funding Source: 2022-2023 Capital Projects Acct. #3C20-2074-58101
   Presenter: Mr. Jeffrey McGrath
   Document Link: BiosHVAC

E. PURCHASE ORDERS:

1. Purchase Order for SHI International Corp. for cloud solution licensing (securly), from August 1, 2022 to June 30, 2023, in an amount not to exceed $18,250.00.
   Funding Source: ARP ESSER Carryover Acct. #2553-6399-54413-0104
   Presenter: Ms. Gilda Herrera
   Document Link: SHI_22-23
2. Purchase Order for SHI International Corp. for cloud solution licensing (securly), from August 1, 2023 to June 30, 2024, in an amount not to exceed $18,175.00.
   Funding Source: ARP ESSER Carryover Acct. #2553-6399-54413-0104
   Presenter: Ms. Gilda Herrera
   Document Link: SHI_23-24