Finance & Operations Action Items for 02/06/23 Meeting

  • Monday, February 6, 2023

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

     

    A. INFORMATION ONLY:

    1. Agreement with Care 4 Your Own Tree, LLC, to provide outreach and case management of 20 students identified as chronically absent, from February 14, 2023 to June 30, 2023, in an amount not to exceed $12,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Care
    2. Agreement with Grace Fixins, LLC to provide after school programming to 20 students attending Celentano School, from February 14, 2023 to June 30, 2023, in an amount not to exceed $8,460.00.
      Funding Source: 21st Century Program Acct. #2579-6354-56694-0048
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: GraceFixins
    3. Agreement with Christian Community Action, Inc., to provide support services for homeless students and their families, from February 14, 2023 to June 30, 2023, in an amount not to exceed $19,000.00.
      Funding Source: McKinney Vento Program Acct. #2503-5027-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin/Mr. Daniel Diaz
      Document Link: ChristianCom

     

    B. AGREEMENTS:

    1. Amendment #1 to Agreement #96399090 with Common Ground Schoolyards Program, to increase funding of $20,000.00 by $8,000.00 to $28,000.00 to cover costs of adding an assistant teacher from the program at Jon C. Daniels School, with no change in funding source or scope of services.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0013
      Presenter: Ms. Yesenia Perez/Ms. Carroll Ryan
      Document Link: CommGrnd
    2. Agreement with Ice the Beef to provide a mentor program during school and after school for 25 students from Jepson and 25 students from Barnard schools, from February 14, 2023 to June 30, 2023, in an amount not to exceed $50,000.00.
      Funding Sources:
      Title I Program Acct. #2531-0002-56694 ($30,000.00)
      ARP ESSER III Carryover Program Acct. #2553-6399-56694-0018 ($10,000.00)
      ESSER II Program Acct. #2552-6363-56697-0444 ($10,000.00)
      Presenter: Ms. Stephanie Skiba/Ms. Leslie Stancarone
      Document Link: IceBeef1
    3. Amendment #1 to Agreement with Baystate Interpreters, Inc. to increase the funding amount of $18,000.00 by $7,000.00 to $25,000.00 which will cover additional costs incurred for the special education documents.
      Funding Source: 2022-2023 Operating Budget Acct. #19041700-56697
      Presenter: Ms. Jessica Haxhi
      Document Link: Baystate_A1
    4. Agreement with New Haven Public Schools School Readiness Program to provide funding for 142 school day/school year spaces and 68 part-day/school year spaces, from July 1, 2022 to June 30, 2023, in an amount not to exceed $123,520.00.
      Funding Source: School Readiness Priority Enrollment Program Acct. #2523-6432-56697-0442
      Presenter: Ms. Shubhra Gupta
      Document Link: NHSchoolReadiness
    5. Agreement with Area Cooperative Education Services, (ACES), - Urban Youth Elementary, to provide the educational program, Urban Youth Elementary, to “at risk” students, from August 22, 2022 to June 30, 2023, in an amount not to exceed $1,400,000.00.
      Funding Sources:
      IDEA Program Acct. #2504-5034-56903-0490 (Pending Receipt of Funds) $214,000.00 2022-2023
      Operating Budget Acct. #190-494-56694-0490 $465,370.00
      Alliance Program Acct. #2547-6107-56694-0490 (Pending Receipt of Funds) $470,630.00
      Priority Program Acct. #2579-5319-56694-0490 (Pending Receipt of Funds) $250,000.00
      Presenter: Ms. Typhanie Jackson
      Document Link: ACESUYE
    6. Agreement with Area Cooperative Education Services, (ACES), to provide the Aspire Program to “at risk” students, from August 29, 2022 to June 30, 2023, in an amount not to exceed $1,400,000.00.
      Funding Source: Alliance Program Acct. #2547-6108-56694-0490 (Pending Receipt of Funds)
      Presenter: Ms. Typhanie Jackson
      Document Link: Aspire
    7. Agreement with Alpha to Omega Management Group, Inc., d/b/a Brown Girls Cooking and Conversation, to provide outreach and case management of up to 100 students identified as chronically absent, from February 14, 2023 to June 30, 2023, in an amount not to exceed $60,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Alpha
    8. Agreement with Connecticut Violence Intervention Program, Inc., to provide outreach and case management for 100 students identified as chronically absent, from February 14, 2023 to June 30,2023, in an amount not to exceed $60,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: CTVIP
    9. Agreement with Ice the Beef to provide outreach and case management to 100 students identified as chronically absent, from February 14, 2023 to June 30, 2023, in an amount not to exceed $60,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: IceBeef2
    10. Amendment #1 to Agreement #96363135 with Arts in CT Corp, to expand the Scope of Service to include outreach and case management of 40 students identified as chronically absent and, to increase funding amount of $30,000.00 by $24,000.00 to $54,000.00.
      Funding Sources:
      ESSER II Program Acct. #2552-6363-56697-0021 (10,000.00) Acct. #2552-6363-56697-0032 ($20,000.00)
      ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000 ($24,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: ArtsinCT
    11. Amendment #1 to Agreement #96393141 with Kiyama Movement, Inc., to expand the Scope of Service to include outreach and case management to 100 students identified as chronically absent, and to increase funding of $30,000.00 by $60,000.00 to $90,000.00.
      Funding Sources:
      ESSER II Program Acct. #2552-6363-56697-0061 ($30,000.00)
      ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000 ($60,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Kiyama
    12. Amendment #1 to Agreement #95326164 with Upon this Rock Ministries, to expand the Scope of Service to include outreach and case management to 100 students identified as chronically absent, and to increase funding of $42,900.00 by $60,000.00 to $102,900.00.
      Funding Sources:
      Extended School Hours Program Acct. #2579-5326-56694-0000 ($42,900.00)
      ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000 ($60,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Rock
    13. Amendment #2 to Agreement #96363107 with S.P.O.R.T Academy Est.2013 Inc., to change funding source for Brennan Rogers from 21st Century Program, Acct. #2579-6325-56694-0021 to 21st Century Program, Acct. #2579-6354-56694-0021, with no change in funding amount for the school; and to expand the Scope of Service to include outreach and case management to 100 students identified as chronically absent, and, to increase funding of $88,600.00 by $60,000.00 to $148,600.00.
      Funding Sources:
      ESSER II Program Acct. #2552-6363-56694-0444 ($64,000.00) Acct. #2552-6363-56697-0016 ($ 7,200.00)
      21st Century Program Acct. #2579-6325-56694-0032 ($10,200.00) Acct. #2579-6354-56694-0021 ($ 7,200.00)
      ARP ESSER III Carryover Program Acct.#2553-6399-56697-0000 ($60,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: SPORT
    14. Amendment #2 to Agreement with Kids Kraze to expand the Scope of Service to include outreach and case management to 80 students identified as chronically absent, and to increase funding of $73,775.00 by $48,000.00 to $121,775.00.
      Funding Sources:
      ESSER II Program Acct. #2552-6363-56697-0048 ($19,825.00) Acct. #2552-6363-56697-0046 ($20,150.00)
      Extended School Hours Program Acct. #2579-5326-56694-0018 (33,800.00)
      ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000 ($48,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: KidsKraze
    15. Agreement with Urban Community Alliance to provide outreach and case management for 20 students identified as chronically absent, from February 14, 2023 to June 30, 2023, in an amount not to exceed $24,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Urban
    16. Agreement with The Monk Center for Academic Enrichment and Performing Arts, to expand the Scope of Service to include outreach and case management to 100 students identified as chronically absent, and to increase funding of $30,000.00 by $60,000.00 to $90,000.00.
      Funding Sources:
      ESSER II Program Acct. #2552-6363-56697-0009 ($10,000.00) Acct.#2552-6363-56697-0002 ($10,000.00) Acct. #2552-6363-56697-0032 ($10,000.00)
      ARP ESSER III Carryover Program Acct. #2553-6399-56697-0000 ($60,000.00)
      Presenter: Ms. Gemma Joseph Lumpkin
      Document Link: Monk
    17. Agreement with Svigals & Partners, LLC to provide On Call Architectural Services as needed, from February 13, 2023 to June 30, 2023, in an amount not to exceed $100,000.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0470
      Presenter: Mr. Frank Fanelli
      Document Link: Svigals_Arch
    18. Agreement with Innovative Engineering Solutions, LLC to provide On Call Mechanical Engineering Services as needed, from February 13, 2023 to June 30, 2023, in an amount not to exceed $200,000.00.
      Funding Source: ARP ESSER III Carryover Acct. #2553-6399-56697-0470
      Presenter: Mr. Frank Fanelli
      Document Link: IES_Eng

     

    C. PURCHASE ORDERS:

    1. Purchase Order with Encore Fire Protection for repairs to fire panel for Lincoln Bassett, from January 11, 2023 to June 30, 2023, in an amount not to exceed $48,092.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C202084-58101
      Presenter: Mr. Frank Fanelli
      Document Link: EncorePO_LB
    2. Purchase Order with Advanced Office Systems for equipment purchase of 18 milestone servers from July 1, 2022 to June 30, 2023, in an amount not to exceed $194,274.00.
      Funding Source: ARP ESSER III Carryover Acct. #25536399-54413-0104
      Presenter: Ms. Gilda Herrera
      Document Link: AOS_MilestonePO
    3. Purchase Order with CDW Government, Inc. for Sophos subscription license renewal from July 1, 2023 to June 30, 2024, in an amount not to exceed $80,250.00.
      Funding Source: ERATE Funding Acct. #3C222263-58704
      Presenter: Ms. Gilda Herrera
      Document Link: CDW_SophosPO
    4. Purchase Order with Utility Communications, Inc. for security upgrades to Edgewood School, from July 1, 2022 to June 30, 2023, in an amount not to exceed $44,726.71.
      Funding Source: 2022-2023 Capital Projects Acct. #3C222263-58704
      Presenter: Ms. Gilda Herrera
      Document Link: Utility_Edgewood
    5. Purchase Order with Utility Communications, Inc. for security upgrades to ESUMS, from July 1, 2022 to June 30, 2023, in an amount not to exceed $263,480.55.
      Funding Source: 2022-2023 Capital Projects Acct. #3C222263-58704
      Presenter: Ms. Gilda Herrera
      Document Link: Utility_ESUMS
    6. Purchase Order with Utility Communications, Inc. for security upgrades to multiple locations, from July 1, 2022 to June 30, 2023, in an amount not to exceed $40,520.00.
      Funding Source: 2022-2023 Capital Projects Acct. #3C222263-58704
      Presenter: Ms. Gilda Herrera
      Document Link: Utility_Various