Finance & Operations Action Items for 09/19/23 Meeting

  • Tuesday, September 19, 2023

    Virtual Meeting

    4:30 p.m.

     

    ACTION ITEMS

    Chair: Mr. Matthew Wilcox

     

    A. INFORMATION ONLY:

    1. Agreement with Common Ground to provide outdoor learning spaces, field trips and family engagement programs for students at Edgewood School, from October 1, 2023 to June 30, 2024, in an amount not to exceed $11,350.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0012
      Presenter: Dr. Nicholas Perrone
      Document Link: ComGrndEdgewood
    2. Purchase Order with Diligent to provide the Board Docs software management for Board and Committee meeting website development, from September 25, 2023 to June 30, 2024, in an amount not to exceed $18,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #:190-47200-52265
      Presenter: Dr. Madeline Negrón
      Document Link: BoardDocs23-24
    3. Revenue Agreement with Westville Seafood LLC to conduct a concession at the Floyd Little Athletic Center for the sale of food, non-alcoholic beverages and sundries, from September 1, 2023 to June 30, 2024, district to receive up to $16,000.00 total. (3 payments of $5,000/including a utility payment of $1,000.)
      Presenter: Mr. Erik Patchofsky
      Document Link: FLAC_Concession
    4. Purchase Order with Utility Communications under State Contract 19PSX0088 to provide security system updates for Milestone program, from September 25, 2023 to June 30, 2024 in an amount not to exceed $2,100.00.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Thaddeus Reddish/Mr. Thomas Lamb
      Document Link: UtilityCommLicense

     

    B. ABSTRACTS:

    1. Biotechnology & Biomedicine Education Grant for purchase of equipment and supplies for molecular and genomic sciences students at Hill Regional Career High School in College Biology and STEM Careers, in the amount of $25,000 for September 1, 2023 to June 30, 2024.
      Funding Source: Alexion Pharmaceuticals
      Presenter:  Mr. Shawn True/Dr. Huân Ngô
      Document Link: Alexion
    2. ARP ESSER Homeless Children & Youth II, year 3 of 3, to support wraparound services, supplies and personal care items for homeless children and families, in the amount of $312,664.00 for July 1, 2023 to June 30, 2024.
      Funding Source: Connecticut State Department of Education
      Presenter: Ms. Gemma Joseph Lumpkin/Mr. Daniel Diaz
    3. Document Link: HomelessChildrenYouth

     

    C. AGREEMENTS:

    1. Agreement with Bilingual Special Education Services of Connecticut, to provide psychological evaluations for special education eligibility students, from September 11, 2023 to June 30, 2024, in an amount not to exceed $89,000.00.
      Funding Source: IDEA Program (Pending Receipt of Funds) Acct. #2504-5034-56903-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: BilingualED
    2. Agreement with NCS Pearson, Inc. to provide scoring protocols and license renewal for the school psychologist department in our district from September 19, 2023 to June 30, 2024, in an amount not to exceed $63,750.00.
      Funding Source: 2023-2024 Operating Budget Acct. #190-49000-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: NCSPearson
    3. Agreement with Powerschool, LLC to provide fundamental tools for supporting college, career and life readiness, plus advanced analytics and reporting in Naviance Achieve Works, insights premium, and Naviance Career and Alumni tracker from July 1, 2023 to June 30, 2024, in an amount not to exceed $46,977.14.
      Funding Source: Alliance Program (Pending receipt of funds) Acct. #2547-6107-56694
      Presenter: Ms. Typhanie Jackson
      Document Link: Powerschool
    4. Agreement with Yale Child Study Center to provide professional development on child and adolescent development and other developmental milestones for central office staff, administrators, teachers and school staff; and to provide consultation and cross-district collaborative teams, from September 18, 2023 to June 30, 2024, in an amount not to exceed $325,000.00.
      Funding Source: Alliance Program (Pending Receipt of Funds) Acct. #2547-6108-56694-0490
      Presenter: Ms. Typhanie Jackson
      Document Link: YaleChildStudy
    5. Amendment #1 with Agreement 95034082 with Area Cooperative Education Services (ACES) to add a funding source ARP ESSER IDEA in the amount of $188,483.00, and reduce IDEA Program from $353,320 by $188,483.00 to $164,837.00.
      Funding Source:
      IDEA Program Acct. #2504-5034-56903 ($164,837.00)
      2023-2024 Operating Budget 19049000-56694 ($241,436.00)
      ARP ESSER IDEA Program 2554-6404-56903-0490 ($188,483.00)
      Presenter: Ms. Typhanie Jackson
      Document Link: ACESAmend
    6. Agreement with The Justice Education Center, Inc., to provide a Career Pathways Construction and Automotive Pre-Apprentice Program for Hillhouse High School students, from September 26, 2023 to June 30, 2024, in an amount not to exceed $60,000.00.
      Funding Source: ARP ESSER III Carryover Program Acct. #2553-6399-56694-0062
      Presenter: Ms. Peggy Moore
      Document Link: JusticeEdHillhouse

     

    D. PURCHASE ORDERS:

    1. Purchase Order with Utility Communications under State Contract 19PSX0088 to provide security system repair services to several locations in the district, from September 25, 2023 to June 30, 2024 in an amount not to exceed $43,301.16.
      Funding Source: 2023-2024 Capital Projects Acct. #3C24-2461-58101
      Presenter: Mr. Thaddeus Reddish/Mr. Thomas Lamb
      Document Link: UtilityCommPO

     

    E. CONTRACTS:

    1. Award of Contract 21879 with Reliable Refrigeration Plus, Inc. to provide On Call Kitchen Refrigeration repair services from July 1, 2023 to June 30, 2024, in an amount not to exceed $210,000.00.
      Funding Source: 2023-2024 Operating Budget Acct. #25215200-56623
      Presenter: Mr. Baron Young
      Document Link: Reliable23-24